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Webinar Agenda. Introductions and logisticsRemindersPresentation:Linda Roska Director of TEA's Division of Accountability ResearchQ

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    1. Welcome TTC Webinar Nov 5, 2009 We’ll begin at 1:00 CST. If you are not hearing any audio through your speakers, click the Audio Setup link to adjust mic/speaker settings or call 512-919-5132 for assistance.

    2. Webinar Agenda Introductions and logistics Reminders Presentation: Linda Roska Director of TEA’s Division of Accountability Research Q & A Survey immediately following webinar ..

    3. Introductions Moderator: Melonie Iglehart-Hammons TTC Senior Coordinator Technical Support: christina.brown@esc13.txed.net 512-919-5132

    4. Webinar Logistics Audio difficulties – what to do Phoning in for audio capability Webinar ID: 396-424-187 Phone Number: 773-945-1010 Access Code: 667-139-383 Audio PIN: Provided after joining the webinar

    5. Webinar Logistics: Asking Questions To ask a question, please use the “Question” feature of the Webinar software. We will address most questions live at the end of that segment of the presentation. If you prefer to have a personal answer to a question, then please e-mail Christina at christina.brown@esc13.txed.net or call her at 512.919.5143

    6. AEIS: Important Dates Nov 30th Deadline for AU campuses (including now AU last year AU) to submit a progress report

    7. AEIS: Important Dates Technical Assistance Team “TAT” Campuses Campuses will likely be notified in late November

    8. TTC Housekeeping Future ESC Turnaround Team Meetings - Mid-Yr meeting Feb 16 & 17, 2010 Location: Austin Hilton Downtown Registration through E-Campus - SP1017442

    9. TTC Housekeeping 4. Webinars* Thurs, Nov 5: Dropouts and Completers – Who are they? Thurs, Dec 10: Dropouts and Completers – What are we going to do about it?

    10. Next: Linda Roska Suggested document: Copy of webinar PPT For copies see www.txturnaround.org

    11. Linda Roska Director TEA’s Division of Accountability Research

    12. Table of Contents Part I: Statistics on Dropouts and Completion Part II: Building the Longitudinal Completion Cohort and Determining Rates, 2009 Cohort Part III: Leaver Data Collection and Submission

    13. Part I: Statistics on Dropouts and Completion

    14. Part I: Statistics on Dropouts and Completion NCES event dropout rate TEA annual dropout rate TEA longitudinal completion rate Profile of Texas dropouts Underreported students 2009 Accountability 2010 and 2011 Accountability

    15. National Center for Education Statistics (NCES) event dropout ratea, 2006-07 State Rate (%) Rankb New Jersey 2.0 1 Texas (tie) 4.0 26 West Virginia (tie) 4.0 26 Illinois (tie) 4.0 26 Arizona 7.6 49

    16. Texas Education Agency (TEA) annual dropout ratesa for Texas public schools, 2007-08 Dropouts Students Rate (%) Grades 7-8 1,988 691,282 0.3 Grades 9-12 43,808 1,350,921 3.2 Grades 7-12 45,796 2,042,203 2.2

    17. Annual dropout rates, 2007-08, by student group Dropouts Rate (%) African American Grades 7-8 475 0.5 Grades 9-12 10,017 5.0 Hispanic Grades 7-8 1,126 0.4 Grades 9-12 25,332 4.4

    18. Annual dropout rates, 2007-08, by student group (cont.) Dropouts Rate (%) Econ. disadvantaged Grades 7-8 1,054 0.3 Grades 9-12 20,354 3.5 White Grades 7-8 343 0.1 Grades 9-12 7,831 1.5

    19. Annual dropout rates, 2007-08, by ESCa region ESC Region Grade 7-8 Rate (%) Low 8 and 9 (tie) 0.1 High 20 0.5 ESC Region Grade 9-12 Rate (%) Low 9 1.3 High 19 4.2 ESC Region Grade 7-12 Rate (%) Low 9 0.9 High 19 and 20 (tie) 2.9

    20. Annual dropout rate trends, by grade level 7-8 Rate (%) 9-12 Rate (%) 7-12 Rate (%) 2003-04 0.2 1.2 0.9 2004-05 0.2 1.3 0.9 2005-06a 0.4 3.7 2.6 2006-07 0.4 3.9 2.7 2007-08 0.3 3.2 2.2

    21. Longitudinal completion rates for Texas public schools, class of 2008 Number Rate (%) Graduates 237,576 79.1 Continuers 26,865 8.9 GED recipients 4,610 1.5 Dropouts 31,437 10.5 Completion Ia 264,441 88.0 Completion IIb 269,051 89.5

    22. Longitudinal completion rates, class of 2008, by student group Number Rate(%) African American Graduation 31,707 71.8 Completion I 36,546 82.8 Completion II 37,041 83.9 Hispanic Graduation 86,313 70.8 Completion I 102,542 84.1 Completion II 104,335 85.6

    23. Longitudinal completion rates, class of 2008, by student group (cont.) Number Rate(%) Econ. disadvantaged Graduation 84,049 70.4 Completion I 98,636 82.7 Completion II 100,618 84.3 White Graduation 109,130 88.8 Completion I 114,336 93.0 Completion II 116,598 94.9

    24. Longitudinal completion rates, class of 2008, by ESC region Region Graduation Rate (%) Low 18 73.1 High 8 89.1 Region Completion I Rate (%) Low 18 83.4 High 8 92.0 Region Completion II Rate (%) Low 18 85.6 High 9 94.2

    25. Longitudinal completion rate trends Graduation Comp. I Comp. II Class of 2004 84.6 91.9 96.1 Class of 2005 84.0 91.9 95.7 Class of 2006a 80.4 88.9 91.2 Class of 2007 78.0 86.7 88.6 Class of 2008 79.1 88.0 89.5

    26. Profile of Texas dropouts Annual data: Overage students made up 25.4% of grade 7-12 students in 2007-08, but 78.6% of dropouts. Longitudinal data: Among dropouts in the Class of 2008, 32.6% dropped out in year 3 (2006-07) and 43.4% dropped out in year 4 (2007-08). Of students who dropped out in year 4, 48.9% had not reached grade 12.

    27. Underreported students Only the district is evaluated on excessive underreported students. 7 districts were moved from Recognized to Academically Acceptable for having more than 150 or more than 5.0% underreported students.

    28. 28 2009 Accountability

    29. 2009 Accountabilitya (cont.) Missed Exemplary due to completion rate only: 1 district 7 campuses Missed Recognized due to completion rate only: 50 districts

    30. 2010 Accountability In the annual dropout rate for 2008-09, districts and campuses will be held accountable for students who attended grades 7-12a in 2008-09. In the longitudinal completion rate for the class of 2009, districts and campuses will be held accountable for students who were expected to graduateb in 2008-09.

    31. aStandards for 2011 will be reviewed in 2010 and are subject to change. bIndicates a change from the prior year. Standard Accountability decisions for 2010 and 2011: completion I rate, annual dropout rate, and underreported students

    32. Part II: Building the Longitudinal Completion Cohort and Determining Rates, 2009 Cohort

    33. Part II: Building the Longitudinal Completion Cohort and Determining Rates, 2009 Cohort Capture data from years 1, 2, 3, 4, and 5 Capture GED data Merge all records Determine final statuses Terms used in completion 5 year rates

    34. Data from year 1 (2005-06a) Capture attendance records for students who began grade 9b in any Texas public schoolc in 2005-06 (2005-06 PEIMS submission 3). Capture 2005-06 leaver recordsd, if any, for the above students (2006-07 PEIMS submission 1).

    35. Data from year 2 (2006-07) Capture attendance records for students who were added to the cohort in year 1 (2006-07 PEIMS submission 3). Capture attendance records for students who transferred into a Texas public school in grade 10 in year 2a (2006-07 PEIMS submission 3). Capture 2006-07 leaver recordsb, if any, for the above students (2007-08 PEIMS submission 1).

    36. Data from year 3 (2007-08) Capture attendance records for students who were added to the cohort in years 1 and 2 (2007-08 PEIMS submission 3). Capture attendance records for students who transferred into a Texas public school in grade 11 in year 3a (2007-08 PEIMS submission 3). Capture 2007-08 leaver recordsb, if any, for the above students (2008-09 PEIMS submission 1).

    37. Data from year 4 (2008-09) Capture attendance records for students who were added to the cohort in years 1, 2, and 3 (2008-09 PEIMS submission 3). Capture attendance records for students who transferred into a Texas public school in grade 12 in year 4a (2008-09 PEIMS submission 3). Capture 2008-09 leaver recordsb, if any, for the above students (2009-10 PEIMS submission 1).

    38. Data from year 5 (2009-10) Capture school-start window enrollment records for students who were added to the cohort in years 1, 2, 3, and 4 (2009-10 PEIMS submission 1). No students are added to the cohorta in year 5. No 2009-10 leaver records are captured in year 5. Leaver records for 2009-10 are not submitted until 2010-11 PEIMS submission 1.

    39. GED data and merge Capture data on students who completed a GED by August 31, 2009. Merge GED data with data from years 1, 2, 3, 4, and 5

    40. Determine statuses for the 2009 cohort: Every student will have one of the statuses below

    41. The student’s status in the last year becomes the student’s final status in the completion cohort, except: If leaver status is: Graduate in any year Dropout in last year, but student received GED by 8/31/09 Then final status in cohort is: Graduate GED recipient

    42. Example 1: Final status is graduate School year 2005-06 2006-07 2007-08 2008-09 2009-10 Status Not a leaver Not a leaver Not a leaver Graduate

    43. Example 2: Final status is dropouta School year 2005-06 2006-07 2007-08 2008-09 2009-10 Status Dropout

    44. Example 3: Final status is continuera School year 2005-06 2006-07 2007-08 2008-09 2009-10 Status Not a leaver Not a leaver Dropout Continuer

    45. Example 4: Final status is underreporteda School year 2005-06 2006-07 2007-08 2008-09 2009-10 Status Not a leaver Not a leaver Not a leaver

    46. Terms used in completion Graduate: Graduated with regular high school diploma in year 1, 2, 3, or 4 Continuer: Enrolled in school-start windowa in year 5 GED recipient: Received GED by 8/31/09 Dropout: Dropped out in year 1, 2, 3, or 4

    47. Terms used in completion (cont.) Completion I: Graduates + continuers Completion II: Graduates + continuers + GED recipients Class: Graduates + continuers + GED recipients + dropouts Cohort: Graduates + continuers + GED recipients + dropouts + other leavers + underreported students + ID errors

    48. Terms used in completion (cont.) Graduation rate: graduates graduates + continuers + GED recipients + dropouts Completion I rate: graduates + continuers graduates + continuers + GED recipients + dropouts Completion II rate: graduates + continuers + GED recipients graduates + continuers + GED recipients + dropouts

    49. Terms used in completion (cont.) 4 year ratesa: Based on tracking of students for 4 years and into the fall of year 5. In 2010, TEA will capture 4 year completion rates for the class of 2009. 5 year ratesb: Based on tracking of students for 5 years and into the fall of year 6. In 2010, TEA will capture 5 year completion rates for the class of 2008.

    50. Terms used in completion (cont.) Leaver: A student who attended in one school year, left that year or did not return in the fall, and was not a mover, previous graduate or GED recipient. Districts submit leaver records in PEIMS submission 1 for students from the previous year. Mover: A student who left a district and enrolled in another district either later that school year or in the school-start window of the next school year.

    51. Terms used in completion (cont.) Beginning grade 9 studenta: A student who began grade 9 in a Texas public school in year 1. Transfer studenta: A student who entered a Texas public school in grade 10 in year 2, grade 11 in year 3, or grade 12 in year 4.

    52. A student can be added to a district’s cohort in two ways Beginning grade 9 student: Student began grade 9 in a Texas public school, left, and enrolled in another district. Student is removed from the sending district’s cohort and added to the receiving district’s cohort. Transfer student: Student entered a Texas public school in grade 10 in year 2, grade 11 in year 3, or grade 12 in year 4.

    53. 5 year rates Provide data on continuers New indicator measure in Performance Based Monitoring (report only) Is an option in federal accountability

    54. 4 year and 5 year rates, Class of 2007 4 year ratesa Graduates 226,712 Continuers 25,257 Graduation rate 78.0 5 year ratesb Graduates 236,206 Continuers 6,764 Graduation rate 82.2

    55. Part III: Leaver Data Collection and Submission

    56. Part III: Leaver data collection and submission Common mistakes made in dropout and completion reporting Leaver reason codes HB 3

    57. Common mistakes made in dropout and completion reporting District does not submit a leaver record. District does not submit an enrollment record. District does not follow up on student who intended to enroll elsewhere to see if he or she actually enrolled. District withdraws student using a leaver code that is no longer valid.

    58. Common mistakes made in dropout and completion reporting (cont.) Districts do not document why a student left. District knows why the student left, but enters the wrong code on the 203 record. District creates a duplicate PID and the student becomes underreported because records do not match.

    59. Common mistakes made in dropout and completion reporting (cont.) Districts do not use Appendix D: “Leaver Reason Codes and Documentation Requirements” in the PEIMS Data Standards.a

    60. Submitting leaver reason codes A 203 record must be submitted for a leaver. Records are submitted in PEIMS submission 1. A 203 record is only submitted for students who attended the previous year. Only the leaver reason codes available that year may be used. Districts have until the mid-January PEIMS re-submission date to correct leaver data. Once records are submitted, they cannot be changed.

    61. 61 Leaver reason codes available for 2008-09 leaversa 01 – Graduated from a campus in this district or charter. 03 – Died. 16 – Returned to home country. 24 – Entered college early to pursue Associate’s or Bachelor’s degree. 60 – Withdrew for home schooling. 66 – Removed by Child Protective Services. 78 – Expelled for an offense under the provisions of TECb §37.007 and cannot return.

    62. 62 Leaver reason codes available for 2008-09 leavers (cont.): 81 – Left for TX private school. 82 – Left for public or private school out of state. 83 – Not a resident at time of enrollment, falsified enrollment, no proof of identification, or no immunization record. 85 – Graduated outside TX before entering a TX public school, entered a TX public school, and left again. 86 – Completed GED outside TX. 87 – Enrolled in SBOEaauthorized Texas Tech Univ. High School Diploma program or UT-Austin High School Diploma program. 98b – Other.

    63. HB 3a dropout and completion exclusions HB 3 becomes effective with students who attend in 2010-11. The annual dropout rate for 2010-11, and the longitudinal completion rate for the class of 2011, are the first groups affected by HB 3.

    64. Resources

    65. Resources on dropout prevention Best practices clearinghouse at http://ritter.tea.state.tx.us/bestprac/bpc_dp.html : At-risk student success program (Friendswood ISD) Dropout prevention/recovery (Cypress-Fairbanks ISD) Dropout prevention/recovery (Katy ISD) Dropout prevention/recovery (Socorro ISD)

    66. Resources on data collection and submission PEIMS Data Standards. See especially Appendix D “Leaver Reason Codes and Documentation Requirements”: http://ritter.tea.state.tx.us/peims/standards/0910/indehtml

    67. Resources on TEA Secure Environment (TEASE) Accountability link, RES tab: Preliminary longitudinal cohorts for 2009, 2010, and 2011, updated through 2007-08 (2008-09 data to be released this fall) Final completion lists for the class of 2008 Annual dropout lists for 2007-08 PEIMS EDIT+: Student leaver record submission support report

    68. Resources at the Division of Accountability Research Division of Accountability Research: (512) 475-3523 Printed reports: http://www.tea.state.tx.us/research/reports.html Data searches: http://www.tea.state.tx.us/acctres/entry.html

    69. Question and Answers Responses to questions posed during Ms. Roska’s portion of the webinar

    70. In Conclusion By Tues, Nov 10th , this webinar will be archived and available on our website. Immediately following this webinar, a brief survey will appear in the browser window. Please respond before closing the browser. Use scale of 1 if strongly disagree with the statement and 5 if strongly agree.

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