Payroll Processing Services - Paysquare

1. A leader in Payroll Outsourcing Corporate Presentation

2. PaysquareStory • Processing 3,50,000 monthly Employee Records across 1000+ Clients Globally • Incorporated in 2000. • HQ - Pune • Data Center and Disaster Recovery Center in India Own Technology platform & Software Development Teams • Certified for SSAE 18 & ISAE 3402 (KPMG), ISO 27001 (BSI) GDPR Compliant. Robust ISMS. Few Facts • Exclusive domain of payroll & related activities. Services in 15 countries. • Serving several clients for 15+ years • Owing to robust IT infrastructure served all clients during Covid-19 through WFH with accuracy and maintained complete data process sanctity. • Two processing centres from BCP & Disaster Recovery standpoint. • Planning to launch a new cloud based technology platform in April 2022. • Insurances for E&O, CGL, WC, Cyber Frauds in place. • Suitable solution for large clients and caters to complex requirements. • Team of 600+ professionals with 30+ in software & application development

3. EOR/Resource Management, Staffing & Implant Our Offerings • My Payroll • End To End Payroll Management (Monthly Processing, F&Fs, E-TDS Return Filing). • ESS & CSS Portals for Ease of Access of Reports • Statutory Compliance • Contribution Reports, Challan Generation, Filing of Forms • Leave & Attendance • Map all policies and facilitate system enabled transactions & reports

4. Our Core Services

5. Employee • TheWorkflow • EMP • 3rd Party HRMS & Attendance systems • Output • HR • & • FINANCE • HR • & • FINANCE • Inputs • Outputs • myPayroll(Web-based ESS & CSS) • Employee Precision (Payroll Engine)

6. Payroll Process • Salary Register • Month-wise and YTD Salary Register • Variance Reports – Previous month vs current, first cut vs second cut • Summary: PT, TDS, PF, ESIC, LWF • Tax Register • Financial JV • Manpower Reconciliation • Net Pay Reconciliation • Bank upload file encrypted • Reimbursement Balances • Loan Balances • Location/Costcenter wise summaries • Annual proportionate CTC • eTDS, Form 16 • Output – Client • PAYROLL ENGINE • Employer Inputs • Input data upload • Single click payroll engine for pay calculation using formula driven process • New Joinees • Attendance • Master Changes • OneTime Payments • Recoveries • F&F Settlements • Employee Inputs • Output- Employee • Income Tax Declaration • Reimbursements • Year end proofs • Employee Poll • Payslip • Tax Computation Sheet • Reimbursement Bal • CTC Summary

7. Additional Support & Services

8. Features of ESS & CSS Portal • Mobile APP • It is a 24*7 interactive communication channel for employees to access their (a) Payslips (b) Reimbursement & Loan balances (c) Tax and other payroll reports • Payroll Reimbursement claims & Flexi declaration • Query management & Polling • Central repository of HR-Employee policies and handbooks • Single sign on with Intranet • Running messages and Newsletter • Admin login (CSS) HR/Finance can access complete master records and 20+ reports for across employees through various filter options. Inbox & Outbox facility

9. 1 • 4 • 3 • 2 • Smooth On-Boarding • Configure and setup • Deeper understanding • Going Live • Matching It-up • Create company & Configure in applications • Master file set-up • Historical data processing • myPayroll portal rolled out for client admin as well as employees • Training imparted to process owners • Understand current processes • Gather requirements • Create pay logic document • SLA freeze • Concurrent payroll processing • Report matching

10. Integration capabilities • Paysquare has capabilities towriteinterfaces with client’s HRIS in order to fetch the data of new join, increments,resignation etc. (two-way) • With the attendance systems to fetch the punchdata • With the accounting system in order to push the financialJV • With where the client wish to hold the salaryoutputs • With internal Employee Self Services (ESS) systems of the client for transfer of the data such as investment declaration, reimbursementsetc • Single sign on – with the intranet of the client so that the employee don’t have to update the URL, Login andpasswords

11. 4 • 2 • 8 • 7 • 3 • 9 • 6 • 5 • 1 • 10 Data Security, Confidentiality & BCP-DR • Limited internet connection, USB drives and hard disks disabled on individual machines • Web system is on dedicated server with 2048 bit encryption • Data maintained only on the server. Individual terminals have no storage capability • Intrusion Detection System (IDS) and firewalls are installed on servers • 500seater office in Pune and 300 seater in Mysore. Both sites connected through VPN to ensure seamless delivery • Power back up in terms of DG and UPS • Complex password policy in place • Only the assigned employee can access data of client company • All our employees have signed NDA. Paysquare also signs NDA with clients before we start servicing them • Entry in the processing area only by authorised person using swipe cards • 6

12. Technology - Overview

13. Governance Model • Fully Automated computation logics • Maker and Checker concept • Dedicated separate teams for payroll and compliances • SLA tracking & monitoring. Review call with the client on a monthly basis • Backup resources to ensure continuity of services • Senior person in-charge for keeping a track of changes in the legislations. Implementation thereof in the same month in application

14. Monthly Dashboard • Compliance with regard to the pre-agreed Time & Accuracy SLA. • Analysis of errors, if any. RCA and actions taken to stop the recurrence. • Action items to be planned for next/ future months • Details of the Team handling the account • Legislative changes impacting the client payroll process • Calendar of the next processing cycle

15. Value Propositions • International Payroll :- • Time zone advantage. Paysquare can support working hours as per the different time zones of the countries of client’s presence. • Improved TAT with multiple resource deployment • Common reporting formats and website across employees in different countries • Cost advantages compared to local and dispersed solutions. • Insurances to safeguard against errors/omission, frauds, cyber threats • Flexibility to adapt to new practise to suit client’s specific requirement • In house team of software development – can develop new/specific features for clients • Others:- • Accuracy, consistency and control to increase payroll efficiency. • Increased data security & confidentiality and reduction in risk. • Knowledge back-up and payroll processing is not impacted by any event.

16. Payroll Process – Post Migration Stage of Payroll Process

17. Solution for Global Payroll • Client is looking for payroll solution for its global locations. • Paysquare proposes to map the payroll & compliance logic in its existing system for each of the country as per local laws & specifications • System to have capability for handling requirement of processing and reporting. • Take assistance of its partner network with local firms for local compliance, filing and consulting • If needed, enhance systems as per client specifications

18. They Have Loved Us – Knowledge Industry

19. They Have Loved Us - Manufacturing

20. akhil.kedia@paysquare.com • +91 9820674421 • www.paysquare.com • THANK • YOU !