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The Club Leadership Plan A Tool for Revitalizing Membership

The Club Leadership Plan A Tool for Revitalizing Membership. The Rotary Clubs of District 6400. 2007. Organizations were established between 1905 and 2008 with staffs starting with at least 25

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The Club Leadership Plan A Tool for Revitalizing Membership

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  1. TheClub Leadership PlanA Tool for Revitalizing Membership

  2. The Rotary Clubs of District 6400 2007

  3. Organizations were established between 1905 and 2008 with staffs starting with at least 25 • Over the next 75 years the staffs varied from 8-10 and 200-700 however – by 2008 staffs now varied between 8-10 and 120-130. • Boards: - COO (President) - CAO (Secretary) - CFO (Treasurer) - Human Resources Manager (Club Services) - Project Manager, Int’l (International Services) - Project Manager, Windsor (Community Services) - Marketing Manager (Vocational Services) • Staff: 4 - 16 = 4 - 115 employees.

  4. Company Policy: • No salary or wages • Finance all own costs • Pay a fee to work. • Attend work 50 % of time required • No requirement that you actually work • Management changes every 12 months • No retirement age • No skills required • No requirement to attend training programs • etc. !

  5. Sound familiar?

  6. … and for the past 100 years …it has worked

  7. Urban Communities Traffic Congestion Work pressure Post 911 Inflation Time

  8. What are deterrents that hinder your club’s progress? Solutions.

  9. Club Leadership Plan District 6400 Team

  10. Four Avenues of Service • Club Service • fellowship • club functioning • Vocational Service • service through vocations • high ethical standards • Community Service • projects to improve community life • International Service • humanitarian outreach • world understanding and peace

  11. Effective clubs are able to Sustain and Increase Membership ImplementSuccessfulServiceProjects Support The RotaryFoundation Develop Leaders Beyond the Club Level Club Leadership Plan Four Avenues of Service

  12. CLUB LEADERSHIP PLAN • A strong Rotary Club provides • Continuity in projects and decision making • Consensus for decision making and goal setting • A larger supply of well-trained leaders in the club • A larger and stronger field of club leaders • Succession planning for club leadership

  13. 1. Change the Committee structure • Club Administration • Public Relations • Membership • Service Projects • The Rotary Foundation

  14. Club Board Club Administration Club Public Relations Membership Service Projects The Rotary Foundation Assistant Governors Public Relations Committee Membership Development Committee District Programs Committees The Rotary Foundation Committee New Standing Committees* (Related District Support) *Additional committees may be appointed as needed on an annual basis

  15. 2.Amend Club Bylaws. • Bylaws ?? Do we even know where the Club Bylaws are? • Guess the Board will have to discuss this and reach agreement – once we find the bylaws and see what they actually say! • Inclusion in the AGM agenda! Make this official! • hmmmmm – as the AGM is usually held in December to ratify the new Board – we will have to start before this – maybe on 1 July to set CLP in place………………..

  16. 3. Plan for continuity Multi-year term positions. Presidents ?

  17. Whew – we got that one worked out! • One year to understudy (PN ) • One year to get trained (PE) • One year to do (President) • One year to mentor(PP)

  18. BOARD!! President PE, PN Secretary Treasurer Club Administration The Rotary Foundation Club Public Relations Service Projects Membership Past President

  19. BOARD!! President Secretary Treasurer Club Administration The Rotary Foundation • Vice Chair Club Public Relations Service Projects • Vice Chair • Community • 2. International • 3. Vocational • Vice Chair Membership • Fund Raising • Vice Chairs Past President

  20. Decisions Management Make it happen FOUR AVENUES OF SERVICE FOUR AVENUES OF SERVICE BOARD MEMBERSHIP - CLUB ADMINSTRATION - PROJECT SERVICES THE ROTARY FOUNDATION - PUBLIC RELATIONS ROTARIANS

  21. Club Administration • President • President - Elect • President - Nominee • Secretary • Treasurer • Web-site • Sergeant-at-Arms

  22. Club Public Relations • Public Relations is an element of every one of the Club’s committees! • Media • Community • Internal

  23. MOTIVATION Club Membership • New Members • Why do people join Rotary? • Retention of existing Members • What reasons do members give for leaving? • Why do they really leave? If we get the club “right” retention is not a problem • Training • Mentorship • The Family of Rotary

  24. Club Service Projects • Community • Projects • Fundraising • Scholarships • RYLA • Youth Exchange • International • Projects • Fundraising • Matching Grants • Polio Plus • Volunteer Grants • Vocational • Projects • Fundraising • 4 Way Test Hugh Archer Award

  25. The Rotary Foundation • Awareness and Focus! • Annual Giving • Every Rotarian Every Year • PolioPlus and PolioPlus Partners • Paul Harris Fellows/Paul Harris Society • Permanent Fund • Benefactors/Bequest Society • Matching Grants/Volunteer Grants • Group Study Exchange

  26. Implementation Steps • Amend bylaws to reflect the club committee structure. • Increase fellowship among members of the club. • Ensure that every member is active.

  27. Implementation Steps • Training plan: • Club leaders attend district training meetings • Orientation is consistently and regularly provided for new members • Ongoing educational opportunities are available for current members

  28. Club Strategic Plan • Annual goals in harmony withthe long-range plan. • Conduct club assemblies that involve members in planning and keeps them informed about Rotary.

  29. Projects Admin. Club Assembly P.R. TRF Membership Board Meeting

  30. Implementation Timeframe Before the start of the Rotary Year (Jan – June) • Incoming and current club board agrees to implement the Club Leadership Plan • Club assembly held to involve all members • Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July

  31. Implementation Timeframe Before the start of the Rotary Year (Jan – June) • Club determines its long-range plan • Club sets annual goals using the Planning Guide for Effective Rotary Clubs

  32. Resources • District Governor • Assistant Governors • District committee members • Club Leadership Plan (EN-245) • Club Leadership Plan policy • Recommended Rotary Club Bylaws • Planning Guide for Effective Rotary Clubs • Leadership Development Training Cycle

  33. “We have not had to go out looking for new members these past 6 months – they have come to us . We have been able to concentrate on the health of the members – and membership has looked after itself.” “It is very obvious that this will continue forward. It is like a snowball – it took 6 months to get the program going and sailing smoothly – but now it has its own momentum.”

  34. The Club Leadership Plan is not a Band-Aid!!

  35. The Club Leadership Plan • Not a band-aid. It is major surgery. • For the patient to recuperate • Patient has to be aware of the surgery • Must have skilled surgeons • Must have time to recover • Must have the love and support of family and friends

  36. …but also a beginning…

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