What is docuvita document management system?
WHAT IS DOCUMENT MANAGEMENT SYSTEM? Document Management System (DMS) is an electronic solution that helps organizations to streamline their document management processes. WHAT ARE THE BASIC FUNCTIONS OF DOCUVITA DMS? 1. It enables capturing, retrieval, sharing, tracking, revision, distribution and archiving of any type of digital document and hence information and data they contain across the company. 2. It offers easy traceability of documents and audit trail of document creation, access, modification, approval and submission ensures statutory or regulatory compliance, such as tax declarations, conformation to various standards (e.g. ISO, FDA, etc.) and GDPR. WHY YOU NEED docuvita DOCUMENT MANAGEMENT SYSTEM? Do you deal with any of these problems? 1. No more space to store your business documents? 2. Canu2019t find the document you are looking for? SOLUTION - docuvita: SAVE TIME & RESOURCES NOW! docuvita DMS: Access your documents anytime and anywhere docuvita is compatible with all devices including desktops, laptops, smartphones and tablets docuvita u2013 KEY FEATURES 1. Quickly find content and keywords 2. Intuitive interface for easy learning 3. Web-Service API to connect to external products 4. Web-based Client for usage on any device 5. Easy adaptability and integration 6. Works on-premise and in the cloud 7. Workflows to support processes 8. Audit-proof - TUV Certification, GDPR ready docuvita FUNCTIONALITY 1. Store all files in one central repository. In docuvita you can store all your document types: doc, docx, pdf, xls, xlsx, ppt, scanned documents, video, images 2. Automate all the document-driven processes with the powerful docuvita Workflow Server. 3. Scan documents and convert the content into usable information for the business 4. Powerful Full-text Search capabilities that allows you to search documents or the document content in fraction of seconds docuvita is able to manage any document type, coming from any source (ERP/CRM, Email Attachments, Scanner, MS Office and PDF. On top, you can capture the content of the document, store it centrally and manage it. Automatically the document and content can be shared with the internal and external users of the system. EFFECTIVELY MANAGE DOCUMENTS You can select the Import of documents, endless possibilities: Import document: Capturing with Scan, Barcode, Mass import, email You can set up processes on the imported documents: Workflow, Processes, Follow Upu2026 Create one Central Repository for all documents Since documents are stored digitally you can easily Search & Retrieve them On top you can configure Secure Deletion, Retention Management according to the legislative requirements. Outbound documents are also supported Sharing documents with internal and external users docuvita u2013 DATA IMPORT WITH AUTOPROFILER The Autoprofiler is our powerful tool to connect docuvita with all kind of sources for all kind of documents, no matter which format and which Technologies docuvita u2013 POWERFUL NATIVE WORKFLOW ENGINE Another key function of docuvita ist the workflow. docuvita is good in managing documents AND together with the workflow we can support the document flow in the company. The workflow machine can be designed exactly for your purposes. No paper to carrry around, no searching of documents, no writing of e-mails and no telephone calls to inform. docuvita u2013 EXAMPLE OF A REAL BUSINESS PROCESS Scan an invoice Place the Invoice in the scanner machine, docuvita will automatically collect document content, categorize the document type and save it in the Customer Invoice Folder. Moreover docuvita advaced OCR system will extract the document data, perform the right validations and search into ERP to import the Invoice data. docuvita- DATA SECURITY 1. File Encryption 2. Prevent Document Manipulation 3. User Access Control 4. Multi-Level Delete Function docuvita-ADVANCED INTEGRATION CAPABILITIES Documents Stored and Managed Centrally With docuvita you can protect any existing IT investments while keeping your data available centrally. docuvita enables seamless integration into existing software like ERP, CRM, mail server, MRP and it is compatible with all known scanners, printers and MFP-devices. docuvita DOCUMENT MANAGEMENT SYSTEM BENEFITS docuvita disseminates the information across the company and as a result: BOOSTS TEAMWORK Workflows: Handle your business processes clear and easy. Common actions include e.g. querying decisions, monitoring deadlines, automatically sending e-mails and many more. Versioning: For authorized users, it is always possible to access older document versions and to see who has edited them. Check-In and Check-Out: When a document is marked for editing (Check-in), other users can see directly who is editing the document and when processing is complete (Check-out). Notes Function: Personal notes on documents, folders and files allow you to transfer document-related information without necessarily embed it directly into the document. TANGIBLE BENEFITS FOR EVERY COMPANY: 1. Reduce Document Handling Costs By going paperless, our customers have decreased document-related costs by 20%-40% with docuvita. 2. Boost Productivity On average, docuvita customers have freed up 30 to 60 minutes a day for each of their employee by eliminating manual tasks like paper management, finding documents and document sharing. 3. Reduce Regulatory Compliance Costs docuvita customers meet compliance requirements with easiness and have decreased the related costs by 42%. docuvita customers are GDPR compliant by design! 4. Improve Process Efficiency & Controlling Costs With docuvita.WorkflowServer customers have optimized their approval processes for invoices, contracts or quality management processes and reduced their costs by 37%. WHAT CUSTOMERS SAY: u201cWe achieved the digital transformation of our school with docuvita and we realized the multiple advantages of the solution, such as in the field of processing the incoming invoices. The entire workflow - from receipt to payment - is automated, saving a lot of time Moreover, the automation of the processes minimized the typical human errors, such as incorrect filing or accidental deletion of a file. u201c Marcus Wagner, Director of Business & Finance, International School of Augsburg docuvita: INDICATIVE CUSTOMERS & PARTNERS Charitu00e9 u2013 Universitu00e4tsmedizin Berlin, Seeburger, PTA, University Hospital Wu00fcrzburg, Konica Minolta docuvita CONTACT INFORMATION Visit our website: www.docuvita-international.com Contact via Email: info@docuvita-international.com Like Us on Social Media: www.linkedin.com/company/docuvita-international https://twitter.com/docuvitaInt_DMS
325 views • 30 slides
