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LC Training for RDA: Resource Description & Access

LC Training for RDA: Resource Description & Access. Module 4: Relationships in RDA -- in bibliographic records and in authority records. Cooperative and Instructional Programs Division Library of Congress September 2012 Revised by A. Schiff, July 2013. Acknowledgements.

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LC Training for RDA: Resource Description & Access

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  1. LC Training for RDA:Resource Description & Access Module 4:Relationships in RDA -- in bibliographic records and in authority records Cooperative and Instructional Programs Division Library of Congress September 2012 Revised by A. Schiff, July 2013

  2. Acknowledgements • This course has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, for several training sessions. • COIN gratefully acknowledges their permission to adapt the material for the present purpose

  3. Learning Objectives for Module 4 -- Relationships in RDA • Understand the basics of relationships in RDA • Determine the relationships that are core to LC catalogers • Express relationships correctly in bibliographic records

  4. Outline for today • Introduction: Basics of relationships in RDA • People and resources • Resources: works, expressions, manifestations, items • People: persons, families and corporate bodies

  5. Basics of relationships 1. What are relationships? 2. Why relationships? Expressing Relationships: Helps users find what they want!

  6. Basics of relationships 1. Entities being related? 2. Types of relationships

  7. Entities being related Relationships between: 1.Resources and associated persons, families, and corporate bodies 2.Resources (works, expressions, manifestations, items) 3.Persons, families, corporate bodies

  8. Relationships in RDA • Chapters 18-22, Appendix I • Resource and associated persons, families, corporate bodies • Chapters 24-28, Appendix J • Between resources (works, expressions, manifestations, items) • Chapters 29-32, Appendix K • Between persons, families, corporate bodies

  9. Relationship designators RDA appendices I, J, and K Not CORE Not closed lists “If none of the terms listed in this appendix is appropriate or sufficiently specific, use another concise term to indicate the nature of the relationship.” LC policy: decisions in some LC-PCC PS’s; otherwise, cataloger judgment to use PCC Guidelines

  10. [Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)]

  11. Methods to express relationships 1.Identifier, e.g. • 110 2# $0 (DLC)n 80119883 $e author. • 110 2# $0 (uri)http://id.loc.gov/authorities/ names/n80119883 $e author 2.Authorized access point, e.g. • 110 2# $a Society of Actuaries, $e author. 3.Structured description, e.g. • 776 08 $i Also issued as: $t Health statistics 4.Unstructured description, e.g. • 500 ## $a Translation of the author’s novel Digital fortress.

  12. Designation of relationships in MARC bibliographic records • $e of 100-110 and 700-710 • $j of 111 and 711 • $i of 700-730 • $i of 76X-78X linking entry fields • MARC 21 coding (e.g., 780 00 “continues”; 785 00 “continued by”) • PCC Guidelines - Guideline 14 • MARC 21 264 fields

  13. Citing another resource:authorized access points In MARC 700-730 fields: • Give the form represented by NAR* • If there is no NAR, give the RDA form * Exception: Do not use AACR2 NAR with “Polyglot” or more than one language in subfield $l for multiple expressions.

  14. Citing another resource: linking entry fields In MARC 760-787 fields: • Copy/paste what is in the existing record for that resource and adjust the subfield coding as appropriate • OCLC has “Insert from Cited Record” feature to automatically fill in field based on OCLC # of the related record

  15. Designation of relationships in MARC authority records • In older authority records relationships are shown in: • 500 $w and 663 • 510, 511, and 530 $w 110 2# $a Society of Actuaries 510 2# $a Actuarial Society of America $w a 510 2# $a American Institute of Actuaries $w a • RDA relationships are now recorded in 5XX $i and $w r (more on this later)

  16. Summary • You have been recording relationships in AACR2 • There are some new concepts about relating entities in RDA • Relationships are recorded as authorized access points, notes, and linking fields

  17. Persons/families/bodies and resources Creators and others associated with works (ch. 19) Contributors associated with expressions (ch. 20) Manufacturers, publishers, distributors associated with manifestations (ch. 21) Owners, annotators, autographers, etc. associated with items (ch. 22)

  18. Creator relationships Persons/families/bodies related to works • author • compiler • filmmaker • interviewer • programmer • and others … (RDA Appendix I)

  19. Creator relationships (con’t) LC-PCC PS 19.2 Creator • CORE element. If more than one creator, only first creator with principal responsibility is required. If principal responsibility not indicated, only first-named creator is required. • Other creator relationships are optional in RDA

  20. Creator relationships in bibliographic records • Give as authorized access point in MARC 1XX field (and 7XX field if more than one creator or if “other” associated with work)in bibliographic record • Relationship designators from RDA appendix I.2 in subfield $e/$j of 1XX and 7XX field • Not a closed list • Do not include $e in name authority record • PCC Guidelines: include RD for all creators, whether coded 1XX or 7XX

  21. Example Creator work relationship 110 2_ $a Society of Actuaries, $e author. 710 2_ $a American Academy of Actuaries, $e author. 100 1_ $a Fleischer, Tsippi, $e composer. 110 1_ $a Israel, $e enacting jurisdiction.

  22. Example Others associated with work Others associated with works (19.3): 710 2_ $a Geological Survey (U.S.), $e issuing body. 710 2_ $a Irgun ha-gananim be-Yiśraʼel, $e sponsoring body. 700 1_ $a Fox, Eytan, $d 1964-$e film director. 700 1_ $a Chazan, Robert, $e honouree. 22

  23. Creator and other relationships in authority records • Give as authorized access point in MARC 5XX field • Relationship designators from RDA appendix I.2 in subfield $i of 5XX • Not a closed list • Consider proposing new terms to JSC 130 _0 Yosi ṿe-G'ager 500 1_ $i Film director: $a Fox, Eytan, $d 1964- $w r 500 1_ $i Screenwriter: $a Bernheimer, Avner, $d 1968- $w r

  24. Contributor relationships Persons/families/bodies related to expressions Translators Editors of compilations Performers Illustrators Arrangers of music Compilers

  25. Contributor relationships (cont.) • Not core in RDA • LC-PCC PS 20.2 • CORE for LC: first illustrator of resources intended for children • If multiple illustrators are present, apply cataloger judgment to give more than the first • PCC practice: record contributors if considered important for identification

  26. Contributor relationships (cont.) Give as authorized access point in MARC 7XX fields in bibliographic record Relationship designators from RDA appendix I.3 in subfield $e/$j of 7XX field Not a closed list Do not include $e in name authority record

  27. Example 1: Contributor relationships 100 1# $a Wood, Audrey, $e author. 245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood. 700 1# $a Wood, Don, $e illustrator. Notes: 1) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field. 2) LC policy: give $e illustrator 3) PCC policy: give any contributors considered important for identification

  28. Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d 1907-2002, $e author. 240 10 $a Pippi Långstrump. $l English 245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $aNunnally, Tiina, $d 1952- $e translator. Notes: 1) PCC: relationship designator for creators required 2) PCC: relationship designators for others highly encouraged 3) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field.

  29. Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting. 505 $a ... 710 $a Baltimore Symphony Orchestra, $e performer. 700 $a Alsop, Marin, $e conductor.* * Could have used the more general “$e performer” for Alsop.

  30. Contributor relationships in authority records • Give as authorized access point in MARC 5XX field • Relationship designators from RDA appendix I.3 in subfield $i of 5XX • Not a closed list • Consider proposing new terms to JSC 100 0_ $a Plato. $t Amatores. $l Greek $s (Souilhé) 500 1_ $i Editor: $a Souilhé, Joseph, $d 1885-1941 $w r 100 1_ $a Pushkin, Aleksandr Sergeevich, $d 1799-1837. $t Evgeniĭ Onegin. $l English $s (Kayden) 500 1_ $i Translator: $a Kayden, Eugene M. $q (Eugene Mark), $d 1886-1977 ǂw r

  31. Relationships to manifestations Persons/families/bodies related to manifestations (RDA 21.0, Appendix I.4) Producers (of unpublished resources) Publishers (e.g., broadcasters) Manufacturers (e.g., engravers, printers) Distributors (e.g., film distributor) Other persons, families, or corporate bodies associated with a manifestation (e.g., book designers, platemakers, etc.) Cataloger judgment whether to record in 7XX

  32. Relationships designators for persons/families/bodies associated with manifestations • Relatively few terms are listed in Appendix I.4 • The terms “producer,” “publisher,” “manufacturer,” “distributor” are separate elements -- not found in Appendix I.4 • PCC Guidelines: Guideline 4

  33. Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c 2008. 710 2# $a National Institutes of Health (U.S.), $e broadcaster. 264 #1 $a St. Paul : $b West Publishing Company, $c 2011- 710 2# $a West Publishing Company, $e publisher. PCC Guidelines: “Assign an RDA element name as a relationship designator, e.g., "creator" (19.2) or "publisher" (21.3) if it will most appropriately express the relationship.”

  34. Relationships to items Persons/families/bodies related to items (RDA 22.0, Appendix I.5) Owners Custodians Curators Binders Inscribers Cataloger judgment

  35. Examples: Relationships to items 500 $a University Library's copy has ms. notes by author on endpapers. $5 IaH 700 $a Smiley, Jane, $e annotator. 541 $c Gift; $a John Jefferson; $d 2011. $5 DLC 700 $a Jefferson, John, $e donor.

  36. Summary Works: • First creator in 1XX, others in 7XX • $e/$j is optional in RDA • $i of 5XX in authorities • Expression: • First contributor in 7XX field • $e required by LC for illustrator for resources intended for children • $i in 5XX in authorities • Manifestations: Cataloger judgment • Items: Cataloger judgment

  37. Relationships between resources Related works, expressions, manifestations, and items Relationships in bibliographic and/or authority records: Related works (ch. 25) Related expressions (ch. 26) Related manifestations (ch. 27) Related items (ch. 28)

  38. Related works RDA 25.1 Common work relationships: Whole-part, e.g., Works in a compilation Chapters in a book Adaptations Supplements Sequential relationships (e.g., earlier and later serials)

  39. Related works • Not core in RDA • LC-PCC PS 25.1 LC corerelated work relationships: • Whole-part relationships for works in a compilation • Sequential serialrelationships

  40. Whole-part relationships for compilations LC/PCC: Give MARC 505 contents note unless contents indicated in another part of the description (e.g., in MARC 245 $a because no collective title present) or unless burdensome LC/PCC: Give one MARC 7XX analytical authorized access point for the predominant or first work if it is substantial; cataloger judgment if additional 7XX fields for other works Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews or letters, etc. – LC-PCC PS 25.1

  41. Example: Whole-part work Authorized access points for the works: 100 1# $a Shakespeare, William, $d 1564- 1616. 240 10 $a Plays. $k Selections 245 10 $a Hamlet ; $b King Lear / $c William Shakespeare. *700 12 $i Contains (work): $a Shakespeare, William, $d 1564-1616. $t Hamlet. *700 12 $i Contains (work): $a Shakespeare, William, $d 1564-1616. $t King Lear. * Even though 2nd indicator in 700 indicates the relationship “Contains”, PCC practice is to also include the designator.

  42. Example: serial related works Structured descriptions and three identifiers each: 245 00 $a TCA journal. 785 00 $i Continues (work): $t Journal of professional counseling, practice, theory, & research $x 1556-6382 $w (DLC) 2005205756 $w (OCoLC)55891574 245 00 $a Journal of professional counseling, practice, theory, & research. 780 00 $i Continues (work): $t TCA journal $x 1556-4223 $w (DLC) 93645762 $w (OCoLC) 26906768 785 indicators 00 = relationship “Continued by” 780 indicators 00 = relationship “Continues”

  43. Authority record, work relationship 046 ## $k 1944 100 1# $a Chase, Mary, $d 1907-1981. $t Harvey 380 ## $a Play 530 #0 $i Adapted as a motion picture (work): $a Harvey (Motion picture) $w r 670 ## $a Harvey, 1950. 670 ## $a Wikipedia, January 6, 2011 $b (Harvey; Pulitzer Prize-winning play by Mary Chase; premiered in 1944; adapted for film by Chase, Oscar Brodney, and Myles Connolly in 1950)

  44. Related expressions RDA 26.1 Common expression relationships: Whole-part (e.g., translations in a compilation) Revisions Editions Translations Language editions Abridgements

  45. Related expressions: LC core LC-PCC PS 26.1 • LC/PCC core expression relationships: • Whole-part relationships for expressions in a compilation (same policy as for works) • Sequential serialrelationships

  46. Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Per, $d 1952- 245 10 $a Two Norwegian novels / $c Per Petterson. 505 0# $a Out stealing horses -- To Siberia. 700 12$i Contains (expression): $a Petterson, Per, $d 1952- $t Ut og stjæle hester.$l English. 700 12$i Contains (expression): $a Petterson, Per, $d 1952- $t Til Sibir.$l English. 740 02 $a Out stealing horses. 740 02 $a To Siberia.

  47. Example 2: serial related expression Structured description for other language edition: 130 0# $a Revista de política y derecho ambientales en América Latina y el Caribe. $l English. 245 10 $a Journal of environmental policy and law in Latin America and the Caribbean. 775 08 $i Issued also in Spanish under title: $t Revista de política y derecho ambientales en América Latina y el Caribe.

  48. Example 3: Related expression - translation Authorized access point: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale. 700 1# $i Translation of: $a Brown, Dan, $d 1964- $t Digital fortress.

  49. Example 4: Related expression - translation Structured description in 500 field: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale / $c Dan Brown. 500 ## $a Translation of: Digital fortress / Dan Brown. -- 1st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

  50. Example 5: Related expression - translation Structured description in 765 field: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale / $c Dan Brown. *765 08 $i Translation of: $a Brown, Dan, 1964- $t Digital fortress $b 1st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318 * 2nd indicator “blank” = “Translation of” 2nd indicator “8” = No display constant generated

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