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Preparing the Chapter Resume. Step-by-Step. Click to advance through each slide. Getting Started. Getting Started. Gather all information and materials All Weight Charts (TOPS, KOPS and Transfer) Black and Red Fine-point Felt Tip, Ink or Gel Pens Calculator and scratch paper
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Preparing the Chapter Resume Step-by-Step Click to advance through each slide
Getting Started Gather all information and materials • All Weight Charts (TOPS, KOPS and Transfer) • Black and Red Fine-point Felt Tip, Ink or Gel Pens • Calculator and scratch paper • L-010 Chapter Resume • TOPS Rules • Chapter Manual (Read Chapter 9 carefully) • 9” x 12” envelope
Chapter Resume L-010 • This is the report of the chapter’s loss, division winners and royalty for the year. • Complete and send this report with all weight charts to the Coordinator after the chapter’s last December weigh-in, but no later than January 8. • Those listed on the Chapter Resume compete for area, state and provincial honors with all other chapters in the area. • Some information may be filled in on the Chapter Resume L-010 before working with weight charts.
Fill in information on top of both sides of Chapter Resume L-010 • Year (this is the year just completed) • State or Province or Country • Two letter ID of State, Province Country • 4-digit Chapter Number (example: 0506)
Royalty and Chapter Loss Side • Coordinator’s name and FSID (Field Staff ID number) • At bottom, list name and information requested for person(s) preparing the resume. LATER • List all Male and Female Royalty with information requested.
Division Winner Side • Check Male or Female box • If chapter has both Male and Female Division Winners, use separate forms for each group. • State or Province or Country • Two letter ID of State, Province Country • 4-digit Chapter Number (example: 0506) LATER • All Males are listed on one sheet and all Females are listed on another.
Check each weight chartTOPSL-027T • Current Year • Member’s TOPS number • Division member is in, based on first weight of the year • Female or Male box checked • State or Province or Country • Original starting date • Highest Weight recorded at TOPS Club, Inc. • Date renewal was paid • Surgery for weight loss information • Name, Address and all other information about member • Member’s Signature—if still active with the chapter • Fill in date for each week and weight or • AB or EX or NM if no weight was recorded • Leader’s and Coordinator’s names
Check each weight chartKOPSL-027K • Current Year • Member’s TOPS number • Female or Male box checked • State or Province or Country • Original starting date • Highest Weight recorded at TOPS Club, Inc. • Date renewal was paid • * Goal weight • * Leeway weights • * Surgery, Yes or No checked • * If KOPS in previous year, must have December entries from previous year • * Original KOPS date • * Lost status, goal change, pregnancy, teen/preteen information – if applicable • Name, Address and all other information about member • Member’s Signature—if still active with the chapter • Fill in date for each week and weight or • AB or EX or NM if no weight was recorded • Leader’s and Coordinator’s names, transfer chapter
Check each weight chartTransferL-027TR • Current Year • Member’s TOPS number • Division member is in, based on first weight of the year • Female or Male box checked • State or Province or Country • Original starting date • Highest Weight recorded at TOPS Club, Inc. • Date renewal was paid • Surgery for weight loss information • Name, Address and all other information about member • Member’s Signature—if still active with the chapter • Fill in date for each week and weight or • AB or EX or NM if no weight was recorded • Leader’s and Coordinator’s names, transfer chapter
TOPS all year losses/gains • If using a Digital Scale, convert the first and last weights to quarter pounds (page 29) • Line A – enter first weight of member • Line B – enter last weight of member • Subtract B from A and enter amount on Line C • Enter amount in black for loss or in red for gain • If member has only one weight, loss is “0” • If member has no weight during the year, discard the chart. It is not counted or sent to Coordinator.
TOPS all year Transfer chart losses/gains • If using a Digital Scale, convert the first and last weights to quarter pounds (page 29) • Line A – enter first weight of member • Line B – enter last weight of member • Subtract B from A and enter amount on Line C • Enter amount in black for loss or in red for gain • In the “current chapter” box, enter the first weight at your chapter, the last weight at your chapter and the total lost or gained during the time at your chapter. • For Division awards, count member’s total loss for entire year • For chapter totals, count only loss or gain in “new chapter” box
TOPS and KOPS in the year losses/gains • Members who record a weight on both a TOPS and KOPS chart during the year are not KOPS all year. • If the first or last weigh-in of the year is on the KOPS chart, use that weight in Line A or B on TOPS chart. • If using a Digital Scale, convert the first and last weights to quarter pounds (page 29) • Line A – enter first weight of member • Line B – enter last weight of member • Subtract B from A and enter amount on Line C • Enter amount in black for loss or in redfor gain • Paper clip TOPS and KOPS charts together
Chapter Weight Report and Average Loss/Gain Per Member Chapter Resume L-010…part 3…See page 48 A. Count ALL members who have a weight on a weight chart (TOPS and KOPS charts for the same member count as “one”). Enter on L-010. B. Count members who have 52 weeks (all year) on a KOPS chart. If KOPS passed away during the year, include in this group. Enter on L-010. C. Subtract all year KOPS from total of ALL weight charts. Enter on L-010. Weight Loss/Gain: - Total losses on all TOPS/Transfer charts - Total gains on all TOPS/Transfer charts Subtract smaller number from larger to determine chapter net loss or net gain. D. Enter on L-010 in black, Net Loss or E. Enter on L-010 inred, Net Gain F. Divide D. Net Loss or E. Net Gain by C. Net Enrollment, carrying out two decimal places. Enter on L-010. This is the chapter’s average loss per member.
Sort into Two Stacks Stack 1: These are not eligible for Division Competition KOPS all year Less than ten pounds lost No signature No December weight Four or more absences in a row Lapse in membership after first weigh-in Set Stack 1 aside. Stack 2: All other charts are eligible
Use Stack 2 for Division Awards • Sort into two groups by gender All MalesAll Females • Sort all Females into Divisions 1-9. See chart on page 50 for Division List. • Select top three biggest losses in each division. • On Division Winner side of Chapter Resume L-010, list these members in correct division filling in all information and weights as requested. • Repeat these steps for Males and list on separate L-010 Division Winner page.
Chapter Division Winners Weight Charts Check that all information for each Division Winner is completed: • Full name as registered at TOPS Club, Inc. • Membership number • Phone number including area code • First weight recorded of this year • Last weight recorded in December • Total loss If at all possible, use the Chapter TOPS and KOPS summary report available for your chapter’s use in the Leader’s Report section of www.tops.org.
Chapter Division Winners continued Check that all information for each Division Winner is completed: • Teen and Preteen winners must have birthdate listed on weight chart and L-010 • Division 9 … see page 50 for specifics • If there is no winner in a category, write “NONE” • When listing, note members in the same division with identical weight loss as a “tie.”
Eligible for Chapter Royalty • Stack 1:Not eligible for Royalty competition • TOPS who did not reach goal • Reinstated KOPS • KOPS who reached goal prior to current year • New KOPS this year who • - Lost less than ten pounds to goal • - No December weight • - Four or more absences in a row • Lapse in membership after first weigh-in • Are in Division 9 • Lost KOPS Status • No signature • Last December weight on medical excuse • Is not registered as KOPS at Headquarters by January 31 of • current year • Stack 2: All other new KOPS are eligible for Royalty competition.
Use Stack 2 to Determine Chapter Royalty • Sort into two groups by gender • All Males All Females • For QUEEN, sort all females by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is Queen; next, queen runner-up; next, alternate. • For KING, sort all males by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is King; next, king runner-up; next, alternate. • List these members in Royalty area on Chapter Resume • L-010 filling in all information and weights as requested. • If there is no winner in a category, write “NONE”
Chapter Royalty • Fill in ALL information for each chapter royal • KOPS date • Full name as registered at TOPS Club, Inc. • Membership number • Phone number including area code • Highest Weight recorded at TOPS Club, Inc. • Goal weight • Amount lost to goal (See page 39 for those who were in Division 9 BEFORE reaching goal. • When listing, note any Royalty with identical weight loss as a “tie.”
Assembling Resume and Charts for Mailing
Assembling for Mailing • Make two copies of completed Chapter Resume pages. • Place in a 9” x 12” envelope all copies of Resume and all charts in the order listed below. • Follow by TOPS and KOPS charts of all Royalty in order listed on resume • Follow by all charts of Division Winners in order listed on resume • Follow by charts of KOPS all year • Follow by charts of other new KOPS • Follow by charts of KOPS who lost status • Follow by all other TOPS and Transfer charts Address to your Coordinator. Affix sufficient postage for first class service. Mail on or before January 8.
