Integrated PRS/ UNDAF Monitoring & EVALUATION TOOLs & structures

1. Integrated PRS/ UNDAF Monitoring & EVALUATION TOOLs & structures Tracking Progress toward the restoration and consolidation of peace in Liberia

2. A Poverty Reduction Strategy for Liberia: An Overview

3. Core Features of the PRS • Prioritized plan for poverty reduction over the next 3 years (through 2011); central guiding document for government spending and partners’ support, linked to UNDAF and MDGs • Based on Poverty Diagnostics, analytical work, and inputs from public consultations • Responds to the needs of all Liberians, including as expressed in the county and district consultations • Cannot accomplish everything in 3 years’ time, but should make a measurable positive impact on the lives of Liberians

4. PRS Coordination and Management Structure 4

5. United Nations in Liberia Integrated Management and Coordination Structure Management and Strategic Policy Group (SPG) Chair: SRSG UN Mission in Liberia SRSG DSRSG (RoL) DSRSG (R&G) UN Country Team (UNCT) Chair: DSRSG/RC Security Management Team (SMT) Chair: SRSG UNDAF UNDAF Outcome 3 Governance and RoL, Chair: Henrietta Mensah-Bonsu (UNMIL DSRSG) UNDAF Outcome 4 Infrastructure and Social Services Chairs: Rozanne Chorlton (UNICEF) UNDAF Outcome 5 HIV and AIDS Chair: Dominic Sam (UNDP) interim UNDAF Outcome 1 Peace & Security Chair: Henrik Stiernblad (UNMIL Police, UNPOL) UNDAF Outcome 2 Economic Revitalization Chair: Dominic Sam (UNDP) Functional Inter-Agency Programming Team (IAPT) Chair: Susan Ngongi (UNICEF) UN Communications Group (UNCG) Chair: George Somerwill (UNMIL PIO) M&E Group Chair: Maria-Threase Keating (UNDP) Operations Management Team (OMT) Chair: Baboucarr Sarr (UNDP) Cross-cutting and Joint Programmes UN County Support Teams: Strengthening Capacity of Sub-national Administration Co- Chairs: DSRSG/ RC and MIA Minister Children & Youth Chair: Peter Hall (ILO) Co-chair: IbrahimSesay (UNICEF) Gender Equality Chair: Cardinal Uwishaka (UNIFEM), Co-chair: UNMIL OGA Peacebuilding & Conflict Sensitivity Chair: Renata Dubini (UNHCR) Food Security & Nutrition Chair: Winfred Hammond (FAO) Co-chair: Louis Imbleau (WFP) Environment & Climate Change Chair: Moses Massah (UNDP) interim

6. Central Messages of the PRS What are the central messages of the PRS and the main challenges over the next 3 years? • UNMIL drawdown & consolidating peace & security • Transition from Recovery to Reconstruction and Development: Focusing on the private sector as an engine of growth • Generating shared growth and not repeating the patterns of the past • Deepening Reforms: building transparent, accountable, and responsive governance systems • County priorities: Roads. Health. Education.

7. Where We Are 7 • First Draft of PRS: Completed February 8 • Public comment & feedback: February • District, County & Regional Consultations • Civil society, private sector , legislature • 2nd draft incorporated feedback from previous county and national consultations • Final Draft went to LRDC, Cabinet in mid-March • Final PRS end-March • UNDAF aligned to the PRS in April • Implementation began as of April • Year 1 Progress review annual report currently in process. • CWIQ will be conducted in September impact of Year 1 Implementation

8. PRS Monitoring and Evaluation Framework

9. Institutional Framework for PRS Monitoring and Evaluation • The Ministry of Planning and Economic Affairs will take the lead in monitoring and evaluating the Poverty Reduction Strategy (PRS), County Development Agendas (CDAs) and NGOs. • The Ministry working in collaboration with LISGIS will produce periodic reports on progress towards each of the indicators for review by Pillars, the Cabinet, and LRDC. • MPEA will coordinate national surveys and studies with LISGIS and other relevant stakeholders. • The Ministry will also generate County-by-county reports based on county aggregated data emerging from line ministries and LISGIS.

10. Figure 1 Flow of M&E Data NATIONAL PROGRESS & DEVELOPMENT

11. GOL M&E Framework for PRS and CDA Implementation Cabinet, Public, Civil Society, etc (shared widely) C I V I L S O C I E T Y LISGIS HQ LRDC Secretariat – (National Pillars - LRDC Steering Committee) National Line Ministries Ministry of Planning and Economic Affairs County Development Steering Committee (CDSC) • County Development Office/ CDSC Secretariat • Assistant Superintendent for Development • County Development Advisor (Proposed SES) • Project Planner • Field Monitors Four Working Committees (WC): Security, Economic Revitalization, Governance & ROL,and Infrastructure and Basic Services Proposed County Stats Office¹ County Statistics Officer (LISGIS) Data Management Clerk Mapper Line Ministry County Staff DATA/STATITICS on PRS and other development framework indicators using census, survey and administrative records Updates on PRS and CDA DELIVERABLES using the County Based Reporting Tool and maintain database of all development projects in the County

12. County-level Institutional Structures for Monitoring Impact & Deliverables • County Development Steering Committee will coordinate, monitor and report on all deliverables under the PRS and CDA and consolidate quarterly County Progress Reports, and transmit to MPEA/LRDC • 4 Working Committees: Security, Economic Revitalization, Governance and Rule of Law, and Infrastructure and Basic Services • Sector Coordination Meetings (led by Line Ministries) • County Development Office (Monitoring, Information Management, Reporting, Fund Management)

13. Ministry of Planning & Economic Affairs County Development Office {CORE FUNCTIONS} Statistics/ Information Management REPORTING MONITORING Fund Management Field Monitoring Team: will serve as an independentmonitoring mechanism to validate progress and status of ALL development projects in the County – across all sectorsand those under CDF funding The County Statistics and Information Office concept embeds equipment (computers, printer, etc.) and human resources managed by LISGIS into the County Development Office in order to assist with the compilation and organization available information required to report status of deliverables under the PRS and CDA. CDSC Secretariat will provide coordination, monitoring and evaluation support, as the operational arm of the Steering Committee (SC). The Secretariat will ensure links between the SC and its technical level organs, the Working Committees (WCs) as well as with other government institutions and development partners on CDSC matters will be coordinated by the Secretariat. The key focus of the Secretariat is to ensure accurate and timely reporting on development progress based on deliverables under the PRS and CDA CDF PMC will ensure efficient management and utilization of the CDF based on priorities in the CDA. The Assistant Superintendent for Development will report on CDF utilization at the CDSC meeting monthly and provide sectoral coordination for strategic and catalytic allocation of CDF resources and link with development partners to harmonize funding sources to meet priority needs. {CORE STAFFING} • Development Officer (MPEA) • M&E Asst. (MPEA) • Note: The Development Officer will serve as the Secretary to the CDSC and Heads the Secretariat. • (M&E Asst and the CST PO will provide support to this function) • Asst Sup for Development (MIA) • PMC Chair • Treasurer • Asst. Treasurer • Note: The PMC would report to the Assistant Superintendent for Development • Project Planner (MIA) • M&E Asst (MPEA) • Field Monitors (20– MPEA/ NRC) • Note: The Monitoring Team would link to DDCs in each district. • The Monitoring Team would report to the Development Officer (SES) M&E Secretariat – Chaired by MPEA w/ LRDC, LISGIS & MIA • County Stats/ Info Officer (LISGIS) • Cartographer/ Mapper (LISGIS) • Database Clerk (LISGIS)

14. REPORTING OF M&E MPEA in collaboration with other stakeholders will produce the following: • Annual National PRS Progress Reports • County-by County Reports • A mid-term evaluation of the PRS • A full evaluation of the PRS IN 2011

15. Main Opportunities in M&E • The establishment of an effective and integrated National M&E system. None Existed • National Ownership • Strengthening the capacity of county officials and line ministry staff in reporting, and monitoring and evaluation • Establishing a coordinating framework for M&E Nationally • Strengthening inter-agency coordination

16. Introduction to PRS/CDA Deliverables Tracking Tool – Reporting Structure, Roles and Responsibilities

17. Deliverables Tracking Information Flow

18. County/Partner Level User • Submits data about each county's all deliverables (this includes the PRS and CDA). • Has only one field to input data for the PRS – CDA deliverables will be created at County level and validated through chain: County-Partner-Ministry-MPEA-LRDC. • When saved, data is available for partner use to finalize inputs • When saved by Partner is automatically available at responsible Ministry level for validation. • The County user is automatically reminded that the deliverable(s) is overdue – will remain until the update is complete

19. Line Ministries User • Validate information from County and Partner Levels. • Only deliverables where ministry is responsible. • Has only one field of information to validate. • Inputs deliverables data on National Level • When saved data is automatically available at the MPEA level. • The Ministry user is automatically reminded that the deliverable(s) is overdue – will remain until the update is complete

20. MPEA LEVEL • Validate all new information from Ministry, Partner and County Levels • Views all users who submitted data and users who Validated the data at each level. • Based on completion rate for each group of deliverables - make recommendation of rating for each deliverable to LRDC • Maintain overall management of data within the system – the only user with rights to change the system.

21. LRDC Level User • Views all users who submitted data and users who Validated the data at each level –but unable to change any information. • Rates deliverables based on information provided by MPEA . • When rated, information is public on the internet • All reports (in the system) will be automatically updated with the new information – the system is dynamic

22. Practical Exercise: Let’s review Security Pillar/ GRL Pillar National Deliverables in the PRS (Web-based)Deliverables Tracking Tool

23. Sub-national PRS/CDA Deliverables Tracking Tool – Reporting Structure, Roles and Responsibilities

24. Excel based tool/database for tracking of county based PRS/CDA deliverables • It is based on and compatible with the web based PRS/CDA tracking tool (which ensures that all info can be uploaded into the web based system) • Accompanied with manual template through which line ministries provide the updates on deliverables they are responsible for at the county level • Easy access and overview of all county based deliverables and status of related indicators • CDO’s and M&E assistants can easy filter the information to: • Analyse the status of all deliverables across the districts; • Identify gaps in reporting and implementation • Provide updated info which will enable CDSC and WC’s to come up with actions/recommendations • Analyse trends and changes over time

25. The update of the information in Excel tool • Excel tracking tool contains all county based deliverables disaggregated per district • Each CDO has the database specific to his/her county, but the type of information and list of deliverables is the same for all (it is only that name of the county and districts is different) • Through manual reporting template ministries and agencies in the county shall provide the updates (at WC, sector meetings or individually…) • This information will be updated by CDO’s and M&E assistants into the database, but can also be easy uploaded into the web based tracking tool • CDO’s will share the database with MPEA/ M&E office bi-weekly

26. Type of information in the reporting template for county based ministries and agencies • PRS id: indicates pillar and unique number for each national deliverable • Deliverable ID: unique number of the output indicator • National deliverable: description of PRS deliverable • Start date and end date • CDA: if deliverables is related to CDA - Y • Output indicator: to be monitored • Lead: Ministry/agency responsible

27. Type of information in the reporting template for county based ministries and agencies • Progress report/status of the indicator: responsible ministry/agency shall provide the update through this template down to district or locality level (where applicable) • Source of verification and frequency of reporting • Additional info related to the specific indicator: how to report on indicator and how to disaggregate the information • Comment action required: related to specific output

28. Type of information in the Excel based tracking tool/database • It contains all information as in reporting template for county line ministries • Additional type of information in the database: • County target • District target • Partner • Cost • Government contribution • Donation • This is to disaggregate national plans down to the county/district or locality level • The information is not yet available in the system. Gathering of the information from ministries at national level is ongoing by using similar reporting template • Progress report on status of output indicators is recorded on monthly basis

30. type of fields/information in the tracking tool Description pillar Pillar (SEC, ERC,GRL, IBS) Each deliverable as decribed in the PRS document has its identifiaction within the web based tool. This field provides the PRS ID link between county based deliverable and the PRS Each deliverable can have more than one output indicator. This deliverable id field provide information about unique ID number for each output indicator and link with the web based tool National Deliverable Description of the deliverable (as in the PRS document) Start date Starting date for deliverable as in the PRS doc. End date End date for deliverable as in the PRS doc. CDA (Y/N) Provides the information if specific deliverable forms part of Information Lead Lead ministery/agency responsible for the specific deliverable about The target/plan for the specific county. The information is not deliverable and County Target yet available related output The target/plan for the specific district. The information is not indicator District target yet available County Name of the county District Name of the district For some of deliverables/outputs - it is relevant to indicate Exact location(s) (if aplicable) specific locations Output indicator related to the specific deliverable - to be Output Indicator monitored at county and/or district level Sorce of Verification and frequency of the reporting Source of verification for the specific output indicator Provides additional information about the indicator and how to Info related to the reporting on this specific report on it (if the information has to be disaggregated and how indicator etc.) Progress report for the specific months on the status/ value of Status of the indicator/Progress Report specific indicator as provided by county based line ministries/agencies (through manual reporting templates) and then updated by CDO's/ M&E assistants in the tracking tool This information also comes from the county based line Comment/ Action Required Mar-09 ministries/agencies as a part of the monthly progress report … … Status of the indicator/Progress Report The information on progress and actions are recorded for each reporting month and allows to CDO's to compare the Dec-09 Comment/ Action Required information and changes Date of last update on this indicator and from Consolidated this specific location (district) This area is secured for consolidated up-to-date report.(for the report Status of the indicator/Progress Report first reporting it will be the same as March report, but later on Comment/ Action Required will contain consolidated info)

31. THANK YOU!!