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Register of electors -canvasser briefing session

Register of electors -canvasser briefing session. Introduction. Add names of trainers. Objectives of the training session. To outline your duties as a canvasser and the main stages of the canvass To provide background on the purpose of and legal requirement for the annual canvass of electors

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Register of electors -canvasser briefing session

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  1. Register of electors -canvasser briefing session

  2. Introduction Add names of trainers

  3. Objectives of the trainingsession • To outline your duties as a canvasser and the main stages of the canvass • To provide background on the purpose of and legal requirement for the annual canvass of electors • To ensure that you are confident about all aspects of your role

  4. Purpose of the canvass • The Electoral Registration Officer (ERO) has a statutory duty to prepare and publish an electoral register each year • Publication of register of electors (by 1 December/ or 1 February in case of an election during the canvass) • Aim of the canvass and house-to-house enquiries is to ensure that all eligible residents are registered and that those who are no longer resident are removed from the register • Rolling registration (January to August)

  5. Legal requirement • All householders must by law provide the requested information • The information requested is essentially “Who resides at the address on 15 October [insert year]?”

  6. Our Timetable • Important dates for [name] Council: • First forms sent out x August • Reminder forms sent out x September • Personal Canvass x October to x October • Final Reminder x October • Notification of deletion x November • Publication of the register 1 December

  7. The role of the canvasser

  8. What you need to do • Between now and [specify date], visit all the households for which you have a canvass form and: • obtain a correctly completed form • if no answer - return at a later time/date • if still no answer - leave form and envelope at the property, along with our standard letter and mark your canvass list accordingly

  9. The annual canvass form

  10. Information required –The annual canvass form (1) Address panel • Pre-printed with address details • Make any corrections to the address, if advised to you by the householder – e.g. postcode • If you have to use a blank form (e.g., new property) please fill this part in, including the polling district letters

  11. Information required –The annual canvass form (2) Section 1 - Names • Make sure any pre-printed names are correct, and cross out or amend any that are incorrect. • Add any names as appropriate • You must ask for the information required in each column • Nationality • Jury Service (over 70s) • Edited Register (opt out) • Postal voting application form

  12. Information required –The annual canvass form (3) Section 2 – 16 & 17 Year olds • Always ask if there are any 16 or 17 year-olds living at the property • You must ask for the information required in each column • Nationality • Date of birth • Edited Register (opt out) • Postal voting application form

  13. Information required –The annual canvass form (4) Section 3 – Not entitled to register • Property obviously empty on 15 October • Business premises • Foreign nationals (other than European Union or qualifying Commonwealth citizens) • Record the reason for non-entitlement in this section.

  14. Information required –The annual canvass form (5) Section 4 – Signature • This form must be signed by the person supplying the information. • DO NOT sign on behalf of the occupier.

  15. New properties • You can play an important role in identifying “new” properties • If you think you’ve found a new property - check your list of properties against the actual buildings • If a new property (or conversion) is identified and it is not on your list, obtain information as to occupancy and update your list with the property information.

  16. Example sample canvass form

  17. Health and Safety

  18. Potential risks • Dogs and other animals • NEVER go into anyone’s house if you are on your own – ask them to contact the registration office for assistance if necessary • Let someone know where you are going and what time you expect to be home. • Walk away from verbal abuse or aggression • Report any incidents to your Ward Supervisor / Electoral Registration Officer

  19. Lone working • We have a responsibility for your safety • Assess risks when visiting locations • Take mobile phone - if you have one

  20. Out of Hours helpline • Between xpm and xpm on weekdays and xam and xpm Saturday/Sunday there will be a contact number available for queries. • 01234 567890 • This number will be staffed by office staff; we advise that you restrict your working hours to match these. • Members of the public can also call this number to check that you are working on council business.

  21. Area Supervisors • Please note your area supervisor • Canvass area 1-4 • Contact John Smith 01234 567891 • Canvass area 5-8 • Contact Jack Brown 01234 567892 • Canvass area 9-13 • Contact Jane Black 01234 567893 • These people are your first contact in case of query and they be will contacting you during the canvass period to check your progress.

  22. Questions ?

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