Information Sharing Working Group Presentation to the Federal Data Architecture Subcommittee

1. Information Sharing Working Group Presentation to the Federal Data Architecture Subcommittee Bryan Aucoin, Enterra Solutions Jarl Magnusson, DNV 12 September 2007

2. AFEI ISWG – DAS Presentation Agenda • Introduction • Bottom lines first: • AFEI ISWG - How We Got Here • Review of the Abbreviated Checklist • AFEI Analysis • Strategy for Socialization • Next Steps 31 Aug 07 DoD Information Sharing DoD Information Sharing Federal Data Architecture Subcommittee Implementation Implementation Recommendation Recommendation

3. DoD Information Sharing Implementation Recommendation AFEI ISWG – How We Got Here • DoD ASD(NII)/DoD CIO requested AFEI to form an Information Sharing Working Group (ISWG) to bring together Senior Leadership from: • Federal Government • State & Local Government • Private Sector • Academia • Working Group was asked to produce Recommendations and a Checklist for Implementing Governance within large federated environments

4. DoD Information Sharing Implementation Recommendation AFEI ISWG – How We Got Here • AFEI Information Sharing Working Group (ISWG) formed, co-chaired by: • Bryan Aucoin – Enterra Solutions • Jarl Magnusson - DNV • AFEI ISWG assembled Core Group of Senior level Representatives: • AFEI ISWG Core Group agreed to meet on a regular basis to discuss and review deliverables

5. DoD Information Sharing Implementation Recommendation AFEI ISWG Recommendations - Purpose • To provide concepts and approaches for the Governance of Information Sharing in large federated environments • The ISWG is focused on governance concepts and approaches that are: • Self-forming, self-organizing and self-regulating • Required to support the establishment and maintenance of trust relationships for sharing . • Agile: supporting rapid change in business/mission requirements • Light-weight: can be reliably implemented with minimal additional administrative burden

6. DoD Information Sharing Implementation Recommendation • Recommendations within this report apply to the Department of Defense (DoD) and between DoD and its mission partners in the extended enterprise: • The U.S. Federal Enterprise • Coalitions led by the United States (U.S.) • State, Local and Tribal partners inside the U.S. • The Aerospace/Defense Community to include the Transglobal Secure Collaboration Program • Recommendations within this report are driven by the five DoD Information Sharing Strategy Touchstones : • Culture – the “Will” to Share • Policy – the “Business Rules” to Share • Governance – the Sharing “Environment” • Economics & Resources – the “Value” of Sharing • Technology Infrastructure – the “Capability” to Share AFEI ISWG Recommendations - Scope

7. AFEI ISWG – Checklist for New Federations

8. AFEI ISWG – Checklist for New Federations

9. DoD Information Sharing Implementation Recommendation The Current State … “Where do we want to be ???” DoD Information Sharing – The Need • Information Sharing is a national imperative • Communities share information routinely, however, information sharing is not routine. There are still intrinsic barriers: • Culture - information is created based on an organization’s immediate requirements with little regard to the potential for “external” inter- and intra- enterprise reuse • Policy – multiple policies exist for information sharing, sensitive data, with no established methodology for policy reconciliation across the extended enterprise • Resources – few incentives, if any, for program managers to allocate resources away from funded projects to “external requirements” like information sharing • Technology – the technology already exists, need to agree on information sharing standards, architecture, implementation

10. DoD Information Sharing Implementation Recommendation DoD Information Sharing – The VisionThe Target State … “Where do we want to be ???” • “Deliver the power of information to ensure mission success through an agile enterprise with freedom of maneuverability across the information environment.” - DoD Information Strategy • An Information Environment that: • Promotes, Encourages, and Incentivizes Information Sharing • Achieves an Extended Enterprise • Strengthens Information Agility • Ensure Trust across organizations • A Governance framework that effects Information Sharing strategy and operations, tailored to fit the extant evolutionary stage of an enterprise • Information that is treated as a valuable, reusable asset.

11. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Core Concepts • The ISWG introduces a new term: “Meta-Governance” • Meta-governance = the governance of governance • The purpose of meta-governance is to guide self-forming federations through a series of evolutionary stages toward best practices. • Best Practices are based on empirical analysis of IT governance • The appropriate governance style will depend on the stage of evolution • The end-game of evolution … • Information Mobility – Information Stewardship

12. Stages of Evolution • Instantiation • New Concepts • Implementations • Aggregation • Formation of Communities • Codification and • Reconciliation • Establish Rule Sets • Form Boundaries • Assimilation • Transition to Infrastructure Prevalent Styles of Governance “Anarchical” Federated Information Mobility Role of Meta-Governance • Provide venues for the creation and exploration of new ideas • Foster the Creation of Communities of Interest, Communities of Practices • Act as fair broker among CoIs, CoPs • Identify and elevate best practices • Govern Policy • Disseminate actionable guidance

13. Defining “Best Practices” How top performers manage IT* Most common pattern for all firms • From IT Governance, How IT Performers Manage IT Decisions for Superior Results, Peter Weill and Jeanne W. Ross, 2004. Reproduced with permission.

14. DoD Information Sharing Implementation Recommendation DoD Information Sharing – The Checklists • Phase 0: Set up “light weight” Meta Governance • Phase 1: Provide the means for Federations to form • Phase 2: Provide the means for federations to self-organize and self-regulate... Provide the means to arbitrate differences among federations • Phase 3: Provide the means to establish information stewardship

15. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 0 Check List“General” • Establish Information Sharing Policies for the entire extended enterprise • Establish Roles and Responsibilities for: • ASD (NII)/CIO DoD – the Meta-Governor • CoIs/CoPs – The Self-Forming Federation(s) • Information Stewards • Communicate Information Governance principles, structure and core procedures to Senior Mgmt. and to the Organization at large. • Train personnel who are responsible for the management of programs and the execution of funds in Information Sharing

16. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 1 Check List‘Enterprise Level” • Instantiation • Establish Venues of Collaboration around Information Sharing needs • Create standing process for identifying and endorsing CoIs/CoPs around mission/business needs for Information Sharing : • Aggregation, Codification, Reconciliation • Establish “Fair Broker” to reconcile differences between Communities • Provide boiler-plate agreements to formalized governance within a CoI/CoP • Assimilation • Provide a method of selecting, training, and appointment of Information Stewards

17. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 2 Check List‘Communities of Interest/Communities of Practice Level” • The checklist we began with … • Establish “Terms of Reference” • Community Principals • Community Scope • Community Purpose • Community Approach to Governance • Community Deliverables • Create standing process for identifying and endorsing CoIs/CoPs around mission/business needs for Information Sharing :

18. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 3 Check List‘Information Steward Level” • Continue to focus on effective Information Sharing governance implementation. • Things1 to govern include: • Stewardship Principles • Information Sharing Architecture • The Services of Common Concern (e.g., directories, collaborative spaces, etc.) management by the steward • Information Sharing Needs • Investments and Priorities managed by the steward on behalf of the extended enterprise. 1 – same five things to govern as the other two levels

19. Information Sharing Working Group Strategy for Socialization

20. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Audiences • Department of Defense • The Federal Community • Private Sector • Academia • International Partners

21. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Approach • Targeted presentations to individuals and groups. • Periodic on-line collaboration sessions (e.g., Web-Ex) • Request ISWG recommendations on targets for engagement.

22. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Engagement Targets • DoD • ASD(NII)/DoD CIO • Information Sharing Plan Task Force • The Federal Community • Federal Data Architecture Subcommittee • Pursuant to presentations to the Architecture and • Infrastructure Committee and the Federal CIO • Council • Office of Management and Budget • Director of National Intelligence • CIO and Mission Organizations • Information Sharing Environment Program Manager • Request DAS recommendations on targets for engagement.

23. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Private Sector • AFEI Board • NDIA • Transglobal Secure Collaboration Program (TSCP) • Industry Advisory Council (affiliated w/ CIO Counsel) • Markle Foundation (TBR)

24. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Academia • MIT Sloane School (TBR) • Harvard (Kennedy School of Government) • Carnegie Mellon

25. DoD Information Sharing Implementation Recommendation DoD Information Sharing – International Partners • Swedish Ministry of Defense • United Kingdom Ministry of Defense

26. Information Sharing Working Group Next Steps

27. DoD Information Sharing Implementation Recommendation DoD Information Sharing – Immediate Next Steps • DoD Information Sharing Implementation Strategy Presentation Nov 7th, 2007 (TBR) • Two additional formal meetings, with Conference Call and Web-Ex provided, before Nov 7th • Sometime near end of September • Sometime near end of October (final White Paper) • Agree on “Drop Dead Date” for final White Paper for Nov 7th Presentation

28. Questions

29. BACKGROUND SLIDES

30. Information Sharing Hierarchy of Needs Business/Mission Function Specific Step 4: “Use the Connections” Make Decisions Information Utilization Step 3: “Connect the dots” Information (Facts) Discovery and Integration Step 2: “Find the dots” Focus of the IC-DoD SOA Enable all Business/ Mission Functions Data Discovery And Access Step 1: “Get the dots” Focus of Universal Core Data Capture and Retention Data Creation

31. DoD Information Sharing Strategy -“The Vision” Deliver the Power of Information to ensure Mission Success through an Agile Enterprise with Freedom of Maneuverability across the Information Environment The 5 Implementation Approaches The 5 “Touchstone” Information Sharing Areas The Current DoD Environment The Necessary DoD Environment The Necessary DoD Environment “The Vision” Current Information Sharing State Future Information Sharing State The 4 Goals

32. The 4 DoD Information Sharing Goals • Promote and Encourage Sharing • Achieve an Extended Enterprise • Strengthen Agility to accommodate unanticipated events • Ensure Trust across Organizations The 5 DoD Information Sharing Implementation Approaches • Recognize and leverage the “Information Sharing Value Chain” • Forge “Information Mobility” (Technology, Workforce Info Sharing Competence, Social Networks, Policies, Security) • Make Information a Force Multiplier through Sharing (Volume, Veracity, Velocity, Vector) • Promote a Federated Information Sharing Community/Environment • Address the Economic Reality of Information Sharing The 5 DoD Information Sharing Touchstone Areas • Culture – the “Will” to Share • Policy – the “Business Rules” to Share • Governance – the “Environment” influencing Sharing • Economics & Resources – the “Value” of Sharing • Technology Infrastructure – the “Capability” to enable Sharing

33. Key Information Sharing Concepts • Federation • Information Mobility • Trust / Trustworthiness • Extended Enterprise • Value Chain to Decision & Actions

34. Service Branches DoD COCOMs GIG WMA DIMA BMA EIEMA JCS OSD DoD Mission Areas DoD Field Activities DoD Agencies AFEI Information Sharing Working Group – Recommendation Scope (DoD Internal)

35. Federated Agency Partners DoD Private Sector Partners AFEI Information Sharing Working Group – Recommendation Scope (DoD External) MoD Partners NGOs GIG State & Local Groups Intelligence Community (IC)