Purpose :

1. Purpose: Hurricane Exercise Overview Texas 2008 Hurricane Exercise (HUREX 08)

2. Agencies Involved SPONSOR: Governor’s Division of Emergency Management (GDEM) DELIVERY: Texas Engineering Extension Service (TEEX) National Emergency Response & Rescue Training Center (NERRTC)

3. Topics Covered • Purpose • Participating Jurisdictions • Exercise Intent & Objectives • Exercise Concept & Timeline • Focus areas • Exercise Components • Response Nodes • Milestones & Calendar • Responsibilities • Possible Participants • Planning Meeting preparation • Points of Contact

4. Purpose • To inform participants of the concept and intent for HUREX • To ensure that participants clearly understand the elements of HUREX in which they will participate • To obtain initial jurisdictional input regarding their participation in HUREX

5. Participating Jurisdictions Evacuation Areas • Valley • Coastal Bend/Matagorda • Houston-Galveston • Lake Sabine

6. San Antonio (ARCC) Austin Dallas Fort Worth Tyler * Longview * Texarkana *Combine as one hub Huntsville Waco Laredo Lufkin Nacogdoches Shelby County Participating Jurisdictions Sheltering Jurisdictions

7. Participating Jurisdictions • Other jurisdictions as desired and coordinated with GDEM

8. Jurisdictions Sherman Ochiltree Lipscomb Hansford Dallam Hemphill Hartley Moore Roberts Hutchinson Gray Carson Potter Wheeler Oldham Deaf Smith Randall Armstrong Donley Collingsworth Childress Castro Briscoe Parmer Hall Swisher Hardeman Texarkana Motley Cottle Dallas & Ft Worth Wilbarger Lamb Bailey Hale Floyd Foard Wichita Clay Montague Lamar Archer Lubbock Cooke Hockley Red River Crosby Dickens King Baylor Grayson Cochran Knox Fannin Bowie Delta Titus Denton Young Jack Wise Lynn Collin Franklin Terry Garza Kent Stonewall Haskell Hunt Hopkins Yoakum Morris Cass Throckmorton Tyler-Longview Camp Rains Rockwall Marion Parker Palo Pinto Upshur Shackelford Tarrant Dallas Fisher Jones Scurry Gaines Dawson Borden Stephens Van Zandt Kaufman Harrison Gregg Hood Johnson Smith Ellis Callahan Eastland Lufkin- Nacogdoches Nolan Taylor Howard Andrews Martin Mitchell Erath Henderson Somervell Panola Rusk Navarro Hill Glasscock Comanche Shelby Bosque Cherokee Coke Ector Loving Winkler Anderson Midland Sterling Coleman Brown Runnels El Paso Waco Nacogdoches Freestone Hamilton McLennan San Augustine Limestone Mills Ward Hudspeth Culberson Crane Reagan Upton Tom Green Coryell Houston Concho Leon Sabine Irion Falls Reeves Angelina San Saba McCulloch Huntsville Lampasas Trinity Bell Jasper Robertson Madison Newton Schleicher Menard Austin Pecos Polk Burnet Milam Tyler Walker Mason Crockett Jeff Davis Llano Brazos Williamson San Jacinto Conroe Grimes Lake Sabine Sutton Burleson Kimble Hardin Blanco Montgomery Travis Lee Gillespie Terrell Washington Orange Liberty Bastrop Hays Kerr Jefferson Presidio Waller Edwards Val Verde Kendall Austin Chambers Harris Fayette Real Brewster Caldwell Comal Bandera Chambers San Antonio Colorado Guadalupe Hou-Gal Fort Bend Gonzales Bexar Galveston Lavaca Kinney Uvalde Medina Wharton Wilson Brazoria Sheltering DeWitt Jackson Karnes Atascosa Matagorda Frio Zavala Maverick Victoria Goliad Matagorda Calhoun Dimmit La Salle Bee Refugio McMullen Live Oak Aransas San Patricio Jim Wells Webb Coastal Bend Nueces Duval Kleberg Laredo Brooks Zapata Jim Hogg Kenedy Starr Willacy Valley Hidalgo Cameron

9. To improve the ability of the State of Texas to respond to catastrophic hurricanes along the Gulf Coast. Focus on special needs evacuation Facilitate coordination between evacuating and sheltering jurisdictions Validate the State’s 120-Hour Hurricane Response Matrix Incorporate lessons learned from past hurricanes, recent experience with Dean, Felix & Humberto Exercise Intent

10. Enhance capability to respond to a catastrophic hurricane. • Coordinate with the local jurisdictions and State Operations Center through the shelter hubs to manage shelters in accordance with priorities established in State and local plans and procedures. • Manage evacuation in accordance with State and local traffic management plans to ensure desired outcomes. Hurricane Exercise Program Objectives

11. HUREX Objectives • Objective 1:Gain Situational Awareness • Event assessment • Establish ICS structure • Immediate protective measures • Other immediate threats and vulnerabilities • Objective 2:Coordinate Response • Communications interoperability • Effective command and control • Mutual aid agreements • Response asset visibility and time frames • Inform the public and media

12. HUREX Objectives • Objective 3:Request Assistance • Regional Response Plans • Mutual Aid Agreements • State & Federal resources via the MACS & DDC • Validate the role of ARCC in hurricane response • Private and charitable organizations • Private Sector- fuel, food, water • Objective 4:Evacuation • Special Needs • Evacuation hubs • Traffic Management / Contraflow • Fuel / comfort stations • Alternative transportation means • Medical support • Search & Rescue

13. HUREX Objectives • Objective 5:Sheltering • Special Needs • Reception Center (s) • Companion animals • Hub concept • Spontaneous shelters • Non-Hub sheltering locations • Objective 6:Continuity of Government • Restoration of Services • Security • Re-entry

14. Exercise Concept • Focus on “Decision Window” • H-120 to H-48 • Decisions made here set the stage for success in “execution window” • “Execution Window” • H-72 to H-36 • Actions here determine success • 90 % of exercise will be in H-72 to H-36 • 10 % in H-36 to H-Hour • Focus on Special Needs • ID • Care during Evac • Evac • Shelter H-Hour = Arrival of 39 mph winds on the coast

15. Decision Window Execution Window Timeline and Keys to Success in Special Needs Evacuation H–120 H–72 H–48 H–36 H Hour Contraflow Begins (+/-) H-Hour = Arrival of 39 mph winds on the coast

16. 90 % Pre-Contraflow 10 % Post Contra-flow Focus Periods 90 % pre-Contraflow; 10 % post-Contraflow H–72 H–48 H–36 H Hour Contraflow Begins (+/-) H-Hour = Arrival of 39 mph winds on the coast

17. Focus Areas • An issue, capability or required action that you may choose to emphasize or demonstrate during HUREX 2008. • May be exercised either as a full scale element or in the functional portion of the exercise. • The following slides list several Focus Areas identified by GDEM during past HUREXs from which you may choose as you shape your own exercise.

18. Evacuation Focus Areas • Identify evacuation hub location for each region • Identify sources of evacuation vehicles • Verify database of special needs within jurisdiction • Identify who needs an ambulance and who can go by bus • Convert school buses to litters for Special Needs Cat. IV • Identify sources of medical personnel and equipment for SN Category IV buses

19. Evacuation Focus Areas • Use a tracking system to tag all evacuees • Identify sources of food & water for the evacuation hub • Obtain volunteers to act as special needs evacuees • Refine traffic management plan & contra-flow procedures • Identify fuel sources and sources of resupply • Use of media to inform the public

20. Evacuation Focus Areas • Identify comfort stations • Patient accountability (HIPAA, EMTALA) • Consider multiple taskings of resources (ambulances) • Identify resource shortfalls • Use of private sector • Use of school resources

21. Sheltering Focus Areas • Identify & establish Reception Centers • Identify and open shelter(s) • Identify and open special needs shelter(s) • Identify staff for each shelter • Identify points of delivery for state provided resources • Consider multiple tasking of resources

22. Sheltering Focus Areas • Include Texas Hospital Association to assist in shelter operations • Identify volunteers to act as incoming evacuees • Establish & maintain evacuee accountability • Identify & establish companion animal sheltering • Consider use of school resources • Identify resource shortfalls

23. Sheltering Focus Areas • Use of media to inform the public and arriving evacuees • Other focus areas of your choosing

24. Regional Orientation Planning Meeting (s) Workshop with integrated TTX Rehearsal of Concept (ROC) Drill Hurricane Exercise (HUREX) Exercise Components

25. Exercise Components • The following slides describe the concept for the various exercise components in more detail. • Your questions and comments are welcome. • Described in reverse sequence… most complex to least complex

26. Description of Exercise Components • Functional/Full Scale Exercise • Four separate exercises; one in each evac area • 2 day exercise; half day AAR • Full scale elements encouraged • Shelter areas participate with associated evac area • From home location • No “state-wide” exercise • SOC play in regional exercises by “response cell”

27. Description of Exercise Components • Rehearsal of Concept (ROC) Drill • Two sessions at EOTC (Texas A&M Fire School) • South: Valley & Coastal Bend/Matagorda • North: Houston-Galveston & Lake Sabine • Focus on elected & senior appointed officials • State funded 45 participants, 3:1 ratio; evac to sheltering • Three days (start noon Day 1, end noon Day 3) • Instructional periods and… walk through approaching storm, discuss actions along the timeline

28. Description of Exercise Components • Rehearsal of Concept (ROC) Drill • State-level Drill • State/Federal/Private Sector • Include Alamo Regional Command Center (ARCC) • Held in Austin

29. Description of Exercise Components • Workshop with Tabletop Exercise • Held in each evac area • Include shelter area participants • State funded • Key planners/decision makers only • State agency presentations • Opportunity for coordination between evacuation & shelter jurisdictions

30. Description of Exercise Components • Planning Meeting • Held in each evac area • Include shelter area participants • State funded • Key planners/decision makers only • Separate planning meetings in shelter areas as needed • Opportunity for jurisdictions to “shape” their exercise • “Customized” to the region • Include challenges identified previously • Only a select audience is needed • Planners • Decision makers

31. Description of Exercise Components • Orientation Meeting • Held in each evac and shelter area • Familiarize regional participants with HUREX

32. Regional Orientation Planning Meeting Workshop/TTX ROC Drill Functional/Full Scale Exercise (X 4) In conjunction with associated shelter hub Include full scale events as desired Exercise Component Review

33. Provides more focus on local issues More opportunity to “work the details” More opportunity for planning & coordination between evacuation and shelter areas More opportunity for plan refinement and improvement Planning begins earlier and allows for more input from jurisdictions Reasons for this Approach

34. Possible Response Nodes State Operations Center DDC DDC DDC * MACC EOC EOC EOC Evac Hub or Reception Ctr

35. Milestones • Orientation Today • Planning Meeting (15 Jan 08) • Workshop/TTX (26 Feb 08) • ROC Drill (15-17 April 08) • Full Scale/Functional Exercise (29 Apr-1 May 08)

36. Orientation Tyler/Smith Co, Longview/Gregg Co Orientation LRG Valley, Laredo & San Antonio Orientation Texarkana Orientation Waco

37. HLS CONFERENCE Orientation Hou/Gal Austin & Huntsville Orientation Coastal Bend Matagorda Orientation DFW, Lake Sabine Nacogdoches, Lufkin & Shelby

38. Planning Hou/Gal Planning LRG Valley Planning Coastal Bend Matagorda Planning Lake Sabine

39. WS/TTX LRG Valley WS/TTX Coastal Bend Matagorda WS/TTX Lake Sabine WS/TTX Houston/ Galveston

40. ROC Drill: State/Federal/Private Sector

41. ROC Drill: Coastal Bend/Matagorda & LRG Valley ROC Drill: Houston/Galveston & Lake Sabine HUREX 08: Houston/Galveston

42. HUREX 08: Coastal Bend/Matagorda HUREX 08: LRG Valley TEXAS HURRICANE CONFERENCE-Galveston

43. HUREX 08: Lake Sabine

44. Responsibilities Evacuation Areas • Single POC • Location of full scale event (evac hub) • Coordinate participation • Agencies, jurisdictions • Facility • Planning meeting, WS/TTX, ECC & AAR • Communications • Documents • EOP • SOPs • Planning Information • Maps (as required) • Mutual aid agreements • Identify ROC Drill Participants

45. Responsibilities Sheltering Jurisdictions • Single POC • Location of full scale event (reception center) • Coordinate participation • Agencies, jurisdictions • Facility • Planning meeting, ECC, AAR • Communications • Documents • EOP • SOPs • Planning Information • Maps (as required) • Mutual aid agreements • Identify ROC Drill Participants

46. Responsibilities Multi-Agency Coordination Center (MACC) • At discretion of the region • Confirm during Planning Meeting

47. Responsibilities Disaster District Committee • Coordinate State Agency participation • Provide facility • Communication • Documents • SOPs • Message & report forms • Mutual aid agreements

48. Responsibilities State Operations Center • SOC play during regional exercises will be replicated by a response cell.

49. Responsibilities NERRTC • Self-sustaining • Observer/Controllers • Equipment • Documents • Scenario package • After Action Report

50. Public Health Schools Hospitals Media Private sector Railroads Nursing Homes Ambulance service Jails, prisons Law enforcement Fire service Emergency management Amateur radio Federal agencies ICE Border Patrol TxDOT Ports Airports Local military Possible Participants