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º--- Edwin Rojas System Analyst & Research Database Administrator Research Informatics Unit (RIU) Bar-coding of CIP’s Genebank and adoption by other CGIAR centers October 27 th , 2008 Annual Meeting 2008 CIP, Peru Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation

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  1. º--- • Edwin RojasSystem Analyst & Research Database AdministratorResearch Informatics Unit (RIU) Bar-coding of CIP’s Genebank and adoption by other CGIAR centers October 27th, 2008 Annual Meeting 2008CIP, Peru

  2. Agenda • Genebank & Barcode Technology • Benefits of Barcode KIT Implementation • Outputs: Software for CIP Genebank Support • Outcomes: CGIAR Centers & ISO Support • Continue Extending Barcode Facilities(pilots)

  3. Agenda • Genebank & Barcode Technology • Benefits of Barcode KIT Implementation • Outputs: CIP Genebank Support • Outcomes: CGIAR Centers & ISO Support • Continue Extending Barcode Facilities (pilots)

  4. Cold Chambers/Laboratories Greenhouses Field Genebank Environment: Where do they work ? Do you see anyone sitting down in Genebank? Evaluating in-Vitro Conservation Monitoring Sweetpotato Conservation Updating Inventory Monitoring the Sowing Selecting for Distribution Selectingfor Viability Evaluation Potato Characterization Preparing to Diagnostic Pathogens Key Solution:Support the GenebankMobilization : Improve data capture & capture where activities occur

  5. Genebank Environment: How does it happen ? How many patterns do you see ? • Recurring operations • Labor intensive: read/write in various stages • Many labs & units coordinating • Activities dependency 120,000 vessels with in-vitro plantlets25,000 vessels are propagated monthly 1,000 accessions are cleaning from pathogens yearly20,000 plantlets are distributed yearly to 30 countries worldwide70,000 plantlets for use by CIP scientists yearly30,000 samples are pathogen diagnostic yearly Key Solution: Use the power of automatation throught mobile computingIncrease Genebank visibilityto facilitate Germplasm Tracking/Monitoring

  6. Read/Detection Range Higher GPS(Wide Area) Active RFID(Local Area) $ Passive RFID& Barcode(Short Range) Lower Movement Cars, Trucks, Ships ContainersTruck Trailers, Pallets ItemsProducts, Germplasm: Seeds, Tubers, Plantlets Which Technology is best for Genebank ? Selecting an Identification System One thousand labels:with RFID: 100 dollars with Barcode: 3 dollars

  7. 1. Mobile Computer: Data Collection & Query 4. Wireless Networking: Transfer Data 3. Labels with Barcode: Germplasm Identification Rugged deviceScanner incorporatedWireless connectionDigital assistantLong live batteryHard disk: 512 Mb 5. Hand Barcode Reader: Capture Germplasm ID 2. Label Printer: Print Identification Components of Barcode KIT Technology The barcode KIT refers to the components needed to implement a barcode system for automatic identification and data/image collection based in a mobile solution Rojas, E. (2006) Innovation to improve Genebank activities, providing cutting edge technology

  8. CIP Barcode KIT Current Status

  9. Agenda • Genebank & Barcode Technology • Benefits of Barcode KIT Implementation • Outputs: CIP Genebank Support • Outcomes: CGIAR Centers & ISO Support • Continue Extending Barcode Facilities (pilots)

  10. Scan instead reading labels Print instead writing on labels Benefits of barcode KIT: Accuracy • Barcode increase accuracy by reducing the likelihood of human errors from: • Mislabeled (when write on labels) • Misread germplasm(when read labels) Eliminate pen-based procedures Eliminate delay and errors

  11. Scann instead reading labels Print instead writing on labels Benefits of barcode KIT:Accuracy Field Case Eliminate pen-based procedures Eliminate delay and errors to update field book Improving data quality

  12. Germplasm Evaluation Germplasm Symptoms Registration Benefits of Barcode KIT:Improving Productivity Automation of daily procedures increases efficiency and allow personnel to be employed in other activities. Germplasm Multiplication Reducing data entry & Processing time

  13. Write/CutLabels Write on Paper Read & Write on Paper Read & Write on Paper Read Paper & Re-Write on PC PrintField Book Print Labels Scan & UpdateField Book Scan & UpdateField Book Scan & UpdateField Book Download Field Book Upload Field Book Evaluation In Office Sowing Harvest In Office Benefits of Barcode KIT: Improving ProductivityField: In-Situ Conservation Automation of procedures increases efficiency and allow personnel to be employed in other activities. Eliminate manual paper operations to reduce human error and labor costBarcode data collection is faster than manual collectionAdoption of superior method for data entry is needed: Barcode produces greater than 99.9% data accuracySkilled typists make one error approximately every 300 keystrokes

  14. Agenda • Genebank & Barcode Technology • Benefits of Barcode KIT Implementation • Outputs: CIP Genebank Support • Outcomes: CGIAR Centers & ISO Support • Continue Extending Barcode Facilities (pilots)

  15. Outputs: CIP Genebank & Breeders Support • 100% of in-vitro Genebank use auto-adhesive labels with barcode identification • 90% of seed Genebank use auto-adhesive labels with barcode identification • 40% of seed storage of breeders use auto-adhesive labels with barcode identification • In-Vitro Genebank activities are supported by a barcode System: Conservation, Distribution, Pathogen Elimination and Germplasm Diagnostics • Seed Genebank activities are supported by a barcode System for Inventory: stocks and ubications

  16. Agenda • Genebank & Barcode Technology • Benefits of Barcode KIT Implementation • Outputs: CIP Genebank Support • Outcomes: CGIAR Centers & ISO Support • Continue Extending Barcode Facilities (pilots)

  17. Support to CGIAR Centers on Barcodes • Already in 2006 the barcode systems was recognized as providing CIP with comparative advantages to support Genebank activities:By an external review by the World Bank • Further recognition was provided implicitly through the World Bank funded project ’Global Public Goods 2 where CIP leads an activity to disseminate respective best practices and tools • Representative of CGIAR Centers were present in CIP workshop 2008: • Training for IT support staff on barcode • Exchange of best practices on barcode

  18. CIP Workshop on Barcodes & Exchange Best Practices: April 2008 IRRI - Prantilla, RonielaPhilippines ICRAF - Mwaura, Lucy Kenya ILRI - Tesfahun, Aynalem Kenya ICRISAT - Dasrath, Padmavathi India ICARDA - Abed, Hashem Syrian Arab Republic DMS - Ugaz, FranciscoPeru Bioversity - Ruas, Max France IITA - Obreza, Matija Nigeria

  19. CIP Workshop on Barcodes & Best Practices: April 2008 CIP Use Cases Showed Media: Labels & Ribbons Greenhouse Data Collection Potato Wild Inventory Seed Genebank Ubications In-Vitro Evaluations Field Data Collection

  20. CIP Barcode Systems Documentation On-Line: Publichttp://research.cip.cgiar.org/confluence/display/GIMS/Home • 100 photos about CIP use cases • 30 videos about CIP use cases • In-Vitro Barcode System Documentation • Seed Barcode System Documentation • Cryopreservation System Documentation • e-Manuals: Hardware Specifications

  21. ISO 17025 and Genebank • The ISO 17025 accreditation demonstrates technical competence for a defined scope: In-Vitro Genebank Distribution • All workflow documentation where barcode is implemented since 2000 were reused to show evidence of Genebank activities • The whole benefits of barcode KIT facilitate the accreditation

  22. ISO Accreditation: Auditor Testimonial In terms of the whole system I think the information management system that you have is absolutely superior and I wish we’d have a similar system in my own organization. Dr . Colin Jeffires – ISO Assessment Team 2008

  23. Agenda • Genebank & Barcode Technology • Benefits of Barcode KIT Implementation • Outputs: CIP Genebank Support • Outcomes: CGIAR Centers & ISO Support • Continue Extending Barcode Facilities (pilots)

  24. Continue Extending Barcode Facilities (2008-2009 pilots) Seed Crossing In Greenhouse –Wild Potato Cryo Labels - IVU Transgenic – Transformation Lab

  25. CIPAna PantaMario RuizMartin RamosAlberto SalasRene GomezGenoveva RosselCarlos ArbizuMaria VargasWilliam RocaDavid TayGiovanna MullerMarco MezaSegundo FuentesCarlos ChuquillanquiIan BarkerEnrique GrandeIsabel MelRosario FalconEnrique Chujoy Jose OrregoJohn VillalobosReinhard SimonEdwin Rojas Rolando NavarroRoberto Del VillarAnthony CollinsIRRIGraham McLarenArllet PortugalRoniela PrantillaLilibeth SisonCIATFernando RojasTania Jordan Spark your Imagination ! GPG Participants & Collaborators: Thanks and

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