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Companies Act, 2013 B K SHARMA ACA, FCS, LL.B. B K Sharma & Associates Company Secretaries Former Chairman, NIRC of

Companies Act, 2013 B K SHARMA ACA, FCS, LL.B. B K Sharma & Associates Company Secretaries Former Chairman, NIRC of ICSI bksharma162@yahoo.co.in M-9314517929. CHAPTER II Incorporation of Company And Matters Incidental Thereto. Under the Companies Act, 2013 & Companies Rules, 2014.

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Companies Act, 2013 B K SHARMA ACA, FCS, LL.B. B K Sharma & Associates Company Secretaries Former Chairman, NIRC of

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  1. Companies Act, 2013 B K SHARMA ACA, FCS, LL.B. B K Sharma& Associates Company Secretaries Former Chairman, NIRC of ICSI bksharma162@yahoo.co.in M-9314517929

  2. CHAPTER II Incorporation of Company And Matters Incidental Thereto Under the Companies Act, 2013 & Companies Rules, 2014

  3. Foreign Co. / Part XXI Co. / Section 8 Co. • One Person Company • concept has been introduced for the 1st time.

  4. Private Company COMPANIES ACT, 2013 COMPANIES ACT, 1956 Section: 2(68) • Same as previous minimum paid-up capital of one lakh rupees or such higher paid-up share capital as may be prescribed and which by its articles: • Same as previous (i) It also restricts the right to transfer its shares; Section: 3 (1)(iii) means a company which has a minimum paid-up capital of one lakh rupees or such higher paid-up capital as may be prescribed and which by its articles: • restricts the right to transfer its shares, if any;

  5. contd…… Private Company COMPANIES ACT, 2013 COMPANIES ACT, 1956 (ii) except in case of One Person Company, limits the number of its members to 200; In the counting of 200, what shall not be included is: Same as previous (b) limits the number of its members to 50; (It is to be noted here that where 2 or more persons hold one or more shares in a company jointly, they are to be treated as a single member) In the counting of 50, not including – • persons who are in the employment of the company ; and

  6. contd…… Private Company COMPANIES ACT, 2013 COMPANIES ACT, 1956 Same as previous (ii) persons who, having been formerly in the employment of the company, were members of the company while in that employment and have continued to be members after the employment ceased; and

  7. contd…… Private Company COMPANIES ACT, 2013 COMPANIES ACT, 1956 (iii) prohibits any invitationto: • the public to subscribefor any securitiesof the company; (Mark the word ‘securities’) The point of prohibiting invitation or acceptance of deposits is not there (Refer draft rules-Acceptance of Deposits by Companies) (c) Prohibits any invitation to the public • to subscribe for any shares in, or • debentures of the company. (d) Prohibits any invitation or acceptance of deposits from • persons other than its members, directors or their relatives

  8. Public Company COMPANIES ACT, 2013 COMPANIES ACT, 1956 Section 2(71) Means a company which— (a) is not a private company (no change) (b) has a minimum paid-up share capital of: • Rs. 5 lakhs; • or such higher paid-up capital, as may be prescribed Section: 3(1)(iv) Means a company which - • is not a private company; (b) has a minimum paid-up share capital of: • Rs. 5 lakhs; • or such higher paid-up capital, as may be prescribed

  9. contd….Public Company COMPANIES ACT, 2013 COMPANIES ACT, 1956 Provided that a company which is a subsidiary of a company, not being a private company, shall be deemed to be public company for the purposes of this Act even where such subsidiary company continues to be a private company in its articles (c) is a private company which is a subsidiary of a company which is not a private company

  10. Formation of Company[Section 3] A company may be formed for any lawful purpose by- (a) 7 or more persons, in case of public company; (b) 2 or more persons, in case of private company; or (c) 1 person, in case of One Person Company. A company may be either- (a) a company limited by shares; or (b) a company limited by guarantee; or (c) an unlimited company

  11. One Person Company(OPC) • Definition-A Company which has only ONE person as a member; • OPC is a Private Company (section 3(1)(c)); • Only natural person, who is an Indian citizen and resident in India can become a member/nominee; • No Person can incorporate more than One OPC or become Nominee in more than One OPC. • Minor shall not become Member/ Nominee of OPC. • OPC can not be Incorporate/converted into Sec. 8 Co. • OPC can not carry our NBFC Investment Activities. • Name of the person nominated shall be mentioned in MOA .

  12. One Person Company(OPC) • Nomination in Form No. INC 2 along with consent of such nominee in Form No. INC 3 submitted at the time of incorporation of OPC. • Nominee may withdraw or member nominating may withdraw. • New nominee to be nominated within 15 days of the receipt of notice of withdrawal. • Company to file the name of new Nominee with the ROC within 30 days of receipt of notice of withdrawal [Form INC 4]; • Nominee becoming SOLE MEMBER on death of sole member/ incapacity to contract. • New Member need to nominate other Person as Nominee within 15 days of becoming a member. • The Company shall file with ROC such cessation as well as nomination within 30 days of the change;

  13. One Person Company (OPC) Penalty [Rule 5] • If One Person Company or any officer of the OPC contravenes the provisions of the rules, then: • OPC or any officer of the OPC shall be punishable with: • fine which may extend to Rs.10,000 and • with a further fine which may extend to Rs.1000 for every day after the first during which such contravention continues

  14. Conversion of OPC (Rule 6) Mandatory Conversion of OPC into Pvt. or Public Ltd. Co., if • paid-up share capital exceeds Rs.50 lacs; or • average annual turnover exceeds Rs. 2crores (in immediately preceding 3 consecutive FYs) Such OPC shall be mandatorily required to convert itself within 6 months - • of the date on which its paid up share capital is increased beyond Rs.50 lacs; or • of the last day of the relevant period during which its average annual turnover exceeds Rs.2 crores; or into either a PRIVATE or PUBLIC company;

  15. Conversion of OPC (Rule 6) • In case of Private Company – with Minimum of TWO Members and TWO Directors; or • In case of Public Company – with Minimum of SEVEN Members and THREE Directors • OPC shall alter its MoA and AoA by passing Ordinary Resolution/ Special Resolution (also refer section 122(3)). • Notice to ROC in Form No. INC.5 within 60 days, informing that It has ceased to be a OPC and that it is now required to convert itself. • For conversion to any class of companies-compliance with Section 18 of the Act

  16. Conversion of OPC [Rule 6 (6)] Suo-motu conversion : OPC can get itself converted into a Private or Public Company after – • Increasing the Minimum Number of Members & Directors to TWO in case of Private Company • Increasing the Minimum Number of Members SEVEN & Directors to THREE in case of Public Company • Maintaining the minimum paid-up capital as per requirements of the Act; • OPC has to alter its MoA and AoA by passing Ordinary Resolution/ Special Resolution as per Section 122 (3). • For conversion to any class of companies- Compliance with Section 18 of the Act is required.

  17. Memorandum [Section 4] The memorandum of a company shall state: (a) the Name of the company with the last word- • “Limited” in the case of a public limited company; • “Private Limited” in the case of a private limited co. (b) the State in which the Registered Office of the company is to be situated; (c) the objects of the company:- • Main Objects and • Incidental objects to attain Main Object. Now there will be no Other Objects in MOA.

  18. Memorandum [Section 4] (d) the LIABILITY of members of the company, whether limited or unlimited, and also state- (i) in the case of a company limited by shares: that liability of its members is limited to the amount unpaid, if any, on the shares held by them; and (ii) in the case of a company limited by guarantee: That liability of its members is limited to the amount up to which each member undertakes to contribute – • to assets of the company in the event of its winding up • To the cost, charges and expense of Winding up

  19. Memorandum [Section 4] (e) in the case of a company having a share capital,— (i) the amount of share capital with which the company is to be registered and the division thereof into shares of a fixed amount; and (ii) the number of shares each subscriber to the memorandum intends to take; (f) in the case of OPC, the name of the person who shall become the member of the company in the event of death of the subscriber.

  20. Name of Company [Section 4(2)] The name stated in the memorandum shall not- (a) be identical with or resemble too nearly to the name of an existing company registered under this Act or any previous company law; or (b) be such that its use by the company— (i) will constitute an offence under any law; or (ii) is undesirable in the opinion of the CG.

  21. Name of Company [Section 4(3)] A company shall not be registered with a name which contains- (a) any word or expression which is likely to give the impression that the company is in any way connected with, or having the patronage of: - • Central Government (CG); • Any State Government; • Any local authority; • Corporation or Body constituted by the CG or any State Government (b) such word or expression, as may be prescribed; the previous approval of the Central Government is requited to be obtained for the use of any such word or expression.

  22. Undesirable Names (Rule 8) Identical names: In considering whether identical or not, the below mentioned points shall be disregarded: • Private, pvt., Pvt, (P), Limited, Ltd., LLP, Limited Liability Partnership; • Company, and Company, co., co, corporation, corp, corpn, corp.; • Plural version any of the words • Type and case of letters, punctuation marks, spacing between letters; • Joining words or separating the words • Use of different tense or number of the same word

  23. Undesirable Names (Rule 8) Identical names: • Using different phonetic spellings of spelling variations (e.g. P.Q. written as Pee Que Industries Limited) • Misspelled words (like Concept or Koncept) • Addition of internet related designation (like .com, .edu, .net, .gov, .org, .in) • Addition of words like New, Modern, Nav, Shri, Sri, Shree, Sree, Om, Jai, Sai, The, etc. or adding the name of the place (may be allowed if NOC from Existing Co. by way of Board Resolution) • Different combination of the same words (e.g. Builders & Contractors Limited/ Contractors & Builders) • Hindi or English Translation/ Transliteration of existing Company/ LLP

  24. Undesirable Names (Rule 8) Undesirable names: • If it attracts the provisions of sec 3 of the Emblems and Names (Prevention and Improper Use) Act, 1950 • Includes the name of a registered trade mark • Includes any word or words – offensive to any Section of People • Includes the name of a TM which is the subject matter of application for registration • Not in consonance with the principal objects of the Co. • Identical or too closely resembles the name of the Company/ LLP incorporated outside India and reserved by such Company ( In case of Subsidiary Co. in India of a Foreign Company, the Original name of Holding Co. with addition of word ‘India’ may be allowed).

  25. Undesirable Names (Rule 8) Undesirable names: • Indicating a separate type of business constitution e.g. sehkari, trust, HUF, society, Plc., Inc, firm etc. • Implying connection with embassy or consulate etc. • Implying patronage of a national hero/ persons held in high esteem • Is vague, e.g. ABC Limited • Is abbreviated, e.g. DJMO Limited etc. • Subsidiary/ Joint Venture/ Associate company can use but shall carry the object of the Company

  26. Undesirable Names (Rule 8) Undesirable names: • A period of 2 years have not elapsed from the date of dissolution of the company • If company struck off, then only after an elapse of 20 years • Identical with/ too clearly resembles the name of a LLP in liquidation or the LLP which has been struck off upto 5 years) • Includes ‘Insurance’, ‘Bank’ ‘Stock Exchange’, ‘venture capital’ etc. unless a declaration that the mandated requirements of the respective Act(s) have been complied with • If the name ‘State’ – allowed only in case of Govt. Co.

  27. Undesirable Names (Rule 8) Undesirable names: • If it only contains the name of a continent, country etc. e.g. Germany Limited • The name is only a general one, like Cotton Textile Mills • Misleading impression regarding the scope/ scale • Name of any foreign country or any city of foreign country (allowed if MOU produced showing business relations) • Cannot use name of an enemy country • Names combining the name of a foreign country with the use of India, e.g. India Japan (shall be allowed, if government to government participation)

  28. Application for Name Reservation [Section 4] • A person may make an application, in Form No. INC.1 along with a fee, to the ROC for the reservation of a name set out in the application – (a) the name of the proposed company; or (b) the name to which the company proposes to change its name. • Upon receipt of an application the ROC may reserve the name for a period of 60 days from the date of the application • No additional 30 days after expiry of its original period.

  29. Effect of wrong/incorrect information in Application • After reservation of name, if it is found that name was applied by furnishing wrong or incorrect information, then- • if the company has not been incorporated, the reserved name shall be cancelled and the person making application shall be liable to a penalty which may extend to Rs.1 lakh;

  30. Effect of wrong/incorrect information in Application (b) if the company has been incorporated, the ROC may, after giving the company an opportunity of being heard- (i) either direct the company to change its name within a period of 3 months, after passing an Ordinary Resolution; (ii) take action for striking off the name of the company from the register of companies; or (iii) make a petition for winding up of the company.

  31. Section 4(6) 4(6): The memorandum of a company shall be in respective forms specified in Schedule I : • Table A : MOA of a Company Limited by Shares • Table B : MOA of a Co. Limited by Guarantee and not having share Capital • Table C : MOA of a Co. Limited by Guarantee and having share Capital • Table D : MOA of an Unlimited Co. and not having share Capital • Table E : MOA of an Unlimited Co. and having share Capital

  32. Articles of Association[Section 5] • The articles shall contain the regulations for management of the company. • The articles shall also contain such matters, as may be prescribed. • And of course the company can include such additional matters in its articles as may be considered necessary for its management. • The articles may contain provisions for entrenchmentto the effect that specified provisions of the articles may be altered only if conditions or procedures as that are more restrictivethan those applicable in the case of a SR are met or compliedwith.

  33. Articles of Association[Section 5] Entrenchment provisions can be made: • either at the time of formation; or • by an amendment in the AOA For amendments in AOA: • in case of private company-the said amendment to be agreed by allthe members • in case of public company- by Special Resolution

  34. Entrenchment of AOA [Sec. 5 (5)] Entrenchment notice to ROC • At the time of Incorporation, the company to give notice to the ROC in Form No. INC.2 or Form No. INC.7 • In case of Amendment, the company to give notice to the ROC in Form No. MGT.14 within 30 days from the date of entrenchment of Articles.

  35. Formats of AOA [Section 5(6)] • Table F : AOA of a Company Limited by Shares • Table G : AOA of a Co. Limited by Guarantee and having share Capital • Table H : AOA of a Co. Limited by Guarantee and not having share Capital • Table I : AOA of an Unlimited Co. and having share Capital • Table E : AOA of an Unlimited Co. and not having share Capital. A Company may adopt all or any of Regulations of Model AOA applicable to such Company.

  36. Applicability of Model AOA [Section 5(8)] • In case of any company registered after the commencement of this Act and the registered articles of such company do not exclude or modify the regulations contained in the model articles, then those Regulations will apply as Registered Regulations. • Nothing in Section 5 shall apply to AOA of Co. registered under any Previous Company Law unless amended under this Act.

  37. Incorporation of Companies [Section 7] Application for Incorporation of Companies: • Form No. INC.2 – for OPC • Form No. INC.7 – for Cos. Other than OPC Documents to be filed with the ROC for registration : • MOA and AOA duly signed by all the Subscribers • A Declaration by Professional • Affidavit from each of the Subscriber to the MOA and from Persons named as First Directors • Address for correspondence till Establishment of Registered Office • Particulars of each Subscriber alongwith Proof of Identity • Particulars of each Directors alongwith Proof of Identity • Particulars of Interests of the First Directors of the Company.

  38. Signing of MOA by Subscribers • Where a subscriber to the MOA is Illiterate:- • he shall affix his thumb impression. • The number of shares taken by him shall be written against his name (by the person writing for him. Such person shall also read and explain the contents of the MoA/AoA to the subscriber and make an endoresment to that effect on the MoA/AoA

  39. Signing of MOA by Subscribers • Where the Subscriber to MOA is Body corporate : The memorandum and articles of association shall be signed by the director, officer or employee of the body corporate duly authorized in this behalf by a resolution of the BOD . • Where the Subscriber to MOA is LLP: The memorandum and articles of association shall be signed by the a Partner of LLP duly authorized in this behalf by a resolution approved by all the Partners of LLP.

  40. Witness of MOA and AOA • Witness by any Person in whose presence the Subscriber has signed MOA and AOA • “I witness to subscriber/ subscriber(s) who has/have subscribed and signed in my presence (date and place to be given); further I have verified his or their Identity Details (ID) for their identification and satisfied myself or his/her/their identification particulars as filled in.”

  41. Declaration by Professionals/Directors • A declaration in Form No. INC.8 by an- • advocate; or • a chartered accountant; or • a cost accountant; or • a company secretary in practice, who is engaged in the formation of the company; • Declaration also to be given by a person named in the articles as a director; manager, or secretary of the company, • Declaration to be made that all the requirements of this Act and the rules have been complied with.

  42. Affidavit by Subscribers and First Directors An affidavit in Form No. INC.9 be submitted bythe Subscribers and First Directors of the Company. Affidavit contains that he :- • Has not convicted of any offence in connection with the promotion; formation; or management of any company; • has not been found guilty of any fraud or misfeasance or of any breach of duty to any company during the preceding 5 years . • All the documents filed with the Registrar for registration of the company contain information that is correct and complete and true to the best of his knowledge and belief.

  43. Particulars of Subscribers [Section 7(1)(e)] • Name including Surname or family name, • Recent photograph affixed and scan with MoA and AoA • Father’s/Mother’s/ Spouse’s name • Nationality • Date of birth • Place of birth (District and State) • Occupation • Income-tax permanent account number • Permanent Residential Address and Present Address • Email id of subscriber • Phone no. of subscriber • Fax no. of subscriber • Proof of Identity • Residential Proorf such as Bank Statement, Electric Bill, Telephone/ Mobile Bill.

  44. Particulars of Subscribers [Section 7(1)(e)] • Proof of Nationality in case Subscriber is a Foreign National. • If the Subscriber is aleready a Director or Promoter of a Company (s), the particulars relating to:- • Name of Company • CIN No. • Whether interested as Director of promoter • Specimen Signature and latest photograph duly verified by the Banker or Notary in Form No. INC.10.

  45. Particulars of Subscribers [Section 7(1)(e)] • If the subscriber is a body corporate, then the following particulars shall be filed with the ROC:- • CIN of the Company/ Registration no. of the body corporate • GLN, if any • Name of the body corporate • Registered office address/ principal place of business • E-mail Id • Certified true Copy of Board Resolution specifying :- • Authorization to Subscribe MOA • To make investment in Proposed Company • No. of shares to be subscribed • Name, address and designation of the Person authorized to subscribe MOA.

  46. Particulars of First Directors [Sec. 7(1)(f)] • Names, including surname or family names • the Director Identification Number • residential address • nationality and such other particulars and • proof of identity • Particulars of Interests in other firms or body corporate alongwith consent to act as Director. Particulars shall be filed in Form No. DIR.12 .

  47. Certificate of Incorporation [Sec. 7(2)] • The Registrar on the basis of: • documents and • information filed shall register all the documents and information in the register ; and issue a COI in the prescribed Forn No. INC.11 • ROC shall allot CIN to Company.

  48. False or incorrect particulars If any personfurnishes any: • false or incorrect particulars of any information and/or • suppresses any material information; in any of the documents filed with the ROC in relation to the registration of a company. • That Person shall be liable for action under Section 447 (fraud).

  49. Formation of Companies with Charitable Objects, etc. [Section 8] • New Activities like Sports, Education, Research, Protection of Environment and Social Welfare added to the Objects. • The CG may allow by issuing license for charitable purposes without using the word “Limited” or “Private Limited’ • A firm can be a member of the Company with Charitable Objects. • The CG may revoke the license granted :- • if the Company contravenes any requirement of Section or specific conditions subject to which a License is issued. • Affairs of the company are conducted fraudulently or prejudicial to Public Interest. • CG may order that the Co. be wound up under this Act or amalgamated with another Co. registered under this section.

  50. Formation of Companies with Charitable Objects, etc. [Section 8] • Application for Registration in Form No. INC.12. The Application shall be accompanied by:- • MOA shall be in Form No. INC.13 • Declaration in Form No. INC.14 by an Advocate, CA/CS/Cost Accountant in Practice • An estimate of future annual income and expenditure for next 3 years (specifying source of income and objects of expenditure) • Declaration by Persons making application in Form No. INC.15

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