Sage User Group Meeting November 2009

1. Sage User Group MeetingNovember 2009

2. Agenda • Greeting and Introductions • Lunch • Year End Processing • bMobile Demonstration • Q&A • Adjournment

3. Year End Procedures Backup Your Data • Make a complete backup • Create an archive company • Review Module Setup Options • Exercise Your Data

4. Year End Procedures It’s The Order That Counts • Be sure to follow the proper closing order • Period End and Year End processes in one module often write data to another module. • Modules not listed may require special considerations for Year End closing. Give us a call to discuss.

5. Year End Procedures Year End News, Updates and Tips • Interim Release Disk • W-2’s and Tax Table Update • Electronic Reporting • 1099 Changes • Where To Buy Forms • Will You Receive Your Updates?

6. Year End Procedures General Module Closing Procedures • Process all transactions prior to processing Year End and prior to making entries for the new year if possible • Print Reports • The system will complete various housekeeping tasks in each module to reset PTD and YTD amounts.

7. Year End Procedures PURCHASE ORDER • Can only post to one future period • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports • Full Period End and Year End Processing sets the PTD and YTD Quantity and Dollars Sold fields to zero

8. Year End Procedures PURCHASE ORDER • Removes completed PO’s according to the number of days designated in the PO Setup Options • Removes master and repeating orders that have expiration dates on or prior to the period end date from the open PO file • Advances current period in PO Setup Options to the next period and year

9. Year End Procedures SALES ORDER • Versions 4.0 and earlier can only post to one future period. 4.2 and greater now has 12/13 periods • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports • Full Period End and Year End resets PTD and YTD Sales, COGS and Quantity Sold fields in the daily and monthly Sales Recap to zero

10. Year End Procedures SALES ORDER • Resets the period for current year, quantity shipped, dollars sold and COGS sold • Moves current year Quantity Sold to Prior Year Quantity Sold in the SO Customer Sales History file • Removes master and repeating orders from the open SO file that have expiration dates on or prior to the period end date • Advances current period on SO Setup Options to the next period

11. Year End Procedures INVENTORY MANAGEMENT • Can only post to one future period • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports • Year End Process after PO and SO Year end but before AR

12. Year End Procedures • Full Period End and Year End Processing calculates beginning average cost and average on-hand quantity • Resets PTD and YTD quantity sold and issued, quantity returned, dollars sold and COGS • Moves current year information to prior year fields in Item Warehouse Detail file • Removes any zero quantity costing tiers for LIFO, FIFO, Lot or Serial items • Advances current period in IM Setup Options to next period and year

13. Year End Procedures PAYROLL • Based on a calendar year • No future periods • Cannot post with a check date in a future period until current quarter is closed • Create an archive company • Full Period End Processing will reset the QTD and YTD employee fields to zero

14. Year End Procedures • Increments the current year to next year • Changes the current quarter from 4 to 1 • Resets employee benefit limits according to Payroll Options setup • Resets Pension Plan, Cafeteria Plan Deduction, Allocated Tips, Fringe Benefits, Non-qualified Plan and Dependent Care Benefits fields to zero.

15. Year End Procedures • Sets all quarterly/ yearly reports to zero • Removes check history and perpetual history depending upon your systems settings • Purges terminated employees • Purges standard deductions that have goals met

16. eFiling Capability • Certified Forms • 941, W2, 1099, DE6, NYS 45, forms for all 50 states • 250 Approved Payroll Form Sets (400+ forms) • Seamless Integration • Forms automated populated with payroll data • Fully Integrated with current payroll software • Easy to Use • Quick activation, virtually no support needed • On-Screen Editing of the Actual Report • Click and Forget eFiling Option

17. eFiling Capability No more aligning forms!

18. eFiling Capability • Completed report with data displays • Review/Edit

19. eFiling Capability • Users are alerted each quarter to update the forms - (20% change quarterly) • All reports are automatically updated with a single click - (Fully automated) • Updates all forms via built-in web communication

20. eFiling Capability • One time eFiling enrollment required • Access enrollment form from within Sage application • On-screen detailed instructions

21. Year End Procedures ACCOUNTS RECEIVABLE • Versions 4.0 and earlier can only post to one future period. 4.2 and greater now has 12/13 periods. • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports

22. Year End Procedures • Full Period End and Year End Processing (for versions 4.0 and earlier) will set the PTD and YTD sales, COGS, cash receipts, finance charges in the customer master file to zero and moves current year information to last year fields. • Purges AR Monthly Cash Receipts file • Purges PTD and YTD COG in AR Analysis by Salesperson • Moves current year info to prior year

23. Year End Procedures • Removes all zero balance invoices from the AR open invoice files. • Purges all temporary customers with zero balances • Purges paid invoices according to the number of days to retain history in AR Setup Options • Sets current fiscal year to next sequential year and current period to 1

24. Year End Procedures ACCOUNTS PAYABLE • Versions 4.1 and earlier can only post to one future period. 4.2 and greater now has 12/13 periods. • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports • You don’t need to print 1099’s before processing Year End

25. Year End Procedures • Full Period End and Year End Processing will reset the PTD and YTD purchases, payments and discounts fields to zero in the vendor master file. • Moves current year information to prior year fields • Removes all temporary vendors with zero balances • Purges paid invoices and check history according to the number of days to retain history in the AP Setup Options • Advances current year and period

26. Year End Procedures GENERAL LEDGER • Full Period End and Year end will set the current fiscal year to the next sequential year and the current period to 1 • Clears all income and expense account balances to zero and posts net profit to Retained Earnings • Creates next years budget based on setup options • Transaction history may be purged depending on how Number of Years to Retain GL history is set

27. Year End Procedures Things to look out for • Archive Payroll in new company code • Reinstall 2009 Q4 tax tables prior to printing W2’s from archive company • Have plenty of 1099 and W2 forms • Install 2010 941 updates from Sage • Don’t wait until the last minute to process your W2’s and 1099’s • My 1099’s aren’t correct – why? • What happened to my budget?

28. bMobile Customer Overview

29. Agenda • Introduction of Product • Uses of bMobile • Components • Demonstration • Questions and Answers

30. What is bMobile? • Web browser-based MAS 90 or MAS 200 • MAS 90 or MAS 200 on your smartphone • Self-service browser based portal • BIE – Business Intelligence layer • Web-Based MAS 90 and CRM Integration (Currently to SalesLogix)

31. Uses of bMobile • Mobile Access in the Field (i.e. Salesperson, etc.) • Remote Office Access (Alternative to Citrix/Terminal Server). • Use as Warehouse Inventory Tool (Mobile Laptop with WiFi in the Warehouse) • Allow Close Partners/Customers access to your system. • Executive Level Use of the Application

32. Components of bMobile

33. Foundation Layer • Runs on web browser (Internet Explorer, Fire Fox and Safari) • Designed for workstation/notebook/netbook platforms or any normal form factor screen. • Required component for all bMobile Applications. • Based on the rich PVXPlus/iNomads application framework; enabling efficient HTML rendering without the requirement for re-write of application logic and/or screens • “Zero-Footprint” Client

35. Smartphone Integration Optimized for the Apple iPhone/ Blackberry Storm Great for Inquiry Type Tasks Uses Same Modular Security as MAS 90/200 Real Time Connectivity Over your Cell or Wi-Fi Connection Stateless Connection Capability

36. Self Service Platform • Enable the ability for end user customers’ data entry into the application. • Application Data will be secured to the specific customer. • Ability to allow trusted customers/partners to access order entry and inquiry so that the organizations can work together in a more efficient manner.

37. BIE • BIE – Business Intelligence Layer • This will provide access to key KPI details via the bMobile Application Framework. • This will be deployed to the Foundation and Mobile platform form factors.

38. bMobile CRM Tight Integration with Industry Leading SalesLogix Web Based Screen with bMobile Real Time Order Entry and Customer Management

39. Understanding the Technology

40. Interaction with MAS 90/200 • Basic Steps with bMobile • User Launches Screen (Customer Maintenance) • Application Processes the Request through Web Server • Screen is Rendered with HTML/AJAX and other Web Controls back to the client browser. • The Client interacts to and from the Web Server.

41. Demonstration

42. Recorded Demonstrations available online 24/7 bMobile Introduction Web SignOn Overview Launcher Overview Web A/R Navigation Overview Go to: http://www.blythecodev.com/bmobile/record.asp

43. QUESTIONS?