Martin Elliott Sustainability Division Office of the Director, Army Environmental Programs

1. Army's Mission-Focused ISO 14001 Martin Elliott Sustainability Division Office of the Director, Army Environmental Programs DESIGNING YOUR EMS: A FEDERAL FACILITY WORKSHOP July 31 – August 2, 2002

2. Purpose of this Briefing • Prelude to the EPA training program • Identify Army focus • Discuss Lessons Learned • Address Frequently Asked Questions Note: This briefing has a total of 56 slides. Slides 29 thru 51 are for information/educational purposes only.

3. Agenda • Background/History • Army’s take on EMS & ISO 14001 • Creating the EMS structure • in TIM • in the Army • How does Army EMS compare to ISO 14001? • What's coming from HQDA?

4. Background/History • E.O. 13148: “Greening of Government Through Leadership in Environmental Management” • Implement an EMS at “all appropriate federal facilities” by 12/31/05 • Army Policy Memorandum, 13 July 01 • DOD Policy Memorandum, 5 April 02

5. Army Real Estate ACREAGE: More than the combined acreage of the states of New Jersey, Rhode Island, Delaware, and Connecticut BUILDINGS: SQUARE FEET: Equal to 166 Pentagons HISTORIC PROPERTIES: CULTURAL PROPERTIES: ARCHEOLOGICL SITES MAINTENANCE COSTS: Equals the combined annual expenditures of Vermont, South Dakota, North Dakota and New Hampshire. Exceeds the total annual expenditures of 22 states. INSTALLATIONS: Six times as many installations as the Air Force, Navy and Marines. RESTORATION SITES: 17 Million Acres 165,289 Buildings 1.1 Billion SF 12,000 Buildings 36,000 Sites 53,000 Sites $2.1 Billion 4,162 Installations 12,000 Sites ROADS: More than the combined totals of paved roads for the states of Delaware, Connecticut, and Rhode Island ELECTRIC LINES: More than 12 times across the United States RAILROADS: Army rails stretch nearly coast to coast WATER LINES: More than 4 times across the United States SEWAGE LINES: More than 2 times across the United States POLLUTION CONTROL PERMITS: Army permits equal 47% of all DOD permits. ENDANGERED SPECIES: Distinct endangered species exist on or contiguous to 94 Army installations. 28,743 Miles 23,754 Miles 2,910 Miles 12,955 Miles 7,930 Miles 2,500 Permits 170 Species

6. Compliance $531M/34% Conservation $124M/8% FUDS Pollution $221M/14% Prevention $39M/3% BRAC Technology ITAM $38M/2% $143M/9% $77M/5% Managing Army's Environment ER $387M/25% $1.56B Cleaning up past sins FY02 Budget Data

7. UXO Munitions Rule Noise Threatened and Endangered Species Munitions Emissions Reporting Safe Drinking Water Act Impact Areas Lead Bullets Maneuver Areas Clean Water Act MMR Spillover Public Lands Withdrawals Son of Range Rule Native American Issues Clean Air Act Future Concerns? Environmental Pressure Points

9. Why ISO 14001? • Global standard for Army’s global mission • Cheaper and Faster to implement • Common structure promotes agility, speed, & cost avoidance • Externally recognizable by regulators, communities, and industry • Moves Army to an industry best management practice

10. The Path "Finding the path where both military readiness and environmental stewardship are reinforced and improved by one another... is a very narrow path; but it is the path we must take to act as responsible defenders and citizens of our country." Thomas E. White Secretary of the Army Army's EMS aims to widen the path

11. EMS ISO 14001 • Better way to manage your environmental program • Internationally recognized standard -- 127 countries • Systematically reduces "footprint" of activities, products, and services • Emphasizes P2, compliance, and continual improvement Army’s View of ISO 14001 • Improved business practice • Makes excellence in environmental management a tool for sustainable operations and mission accomplishment • Mission priorities provide direction for enviro program

12. EMS / TIM / The Army

13. The EMS Weave Through TIM • EMS function embedded in planning responsibilities of: • ACSIM • G-3 (Operations & Plans) • G-4 (Logistics) • TIM Region HQs • Installations • Major Commands • Secretariat offices • Resources provided for EMS implementation • Added TIM implementation into Must Fund policy

14. Almost for SureTIM Regional HQ • Staffing: 15 FTE • 1 Director • 8 Technical experts • Compliance/P2 & conservation • 4 Planners • NEPA • Budgeting / programming • Reporting • Analysis • Enviro input to all Regional HQ planning • 1 EMS • 1 Secretary

15. EMS under TIM • ACSIM directs EMS at installations • One TIM, “one” approach, less coordination, easy to share lessons, execute through one chain of command • Easy to hold TIM accountable – mission is installation management • Army EMS Action Memorandum focuses on installations • By not developing installation EMS, Major Commands may not see environmental links to other mission activities. • EMS can be bridge linking mission priorities and BASOPS under TIM

16. MACOM Environmentalnon-BASOPS Duties • Two categories of responsibilities: • Common to all MACOMs • (Support to mission planning, EMS, NEPA, Compliance, P2, etc) • Staffing: 5 FTE • MACOM specific • (industrial ops, contingency ops, acquisition, etc) • Staffing: MACOM mission dependent • These MACOM staff positions are not part of TIM

17. Applying EMS to AR 200-1 • Affirmed EMS implementation policy (Policy Reg) • Reformatted AR to align main chapters with 5 EMS areas. • Incorporated 17 EMS key elements as Army program requirements

18. Applying EMS to AR 200-1 • Inserted text from ISO 14001 and mission focus directly into AR for: • Policy statement • Planning • Record keeping • Auditing • Post-execution analysis

19. Applying EMS to AR 200-1 • Considering modifying ECAS to Environmental Program Assessment System (EPAS) • Expanding emphasis in training areas • More focus on holistic program • More prognosis of installation’s long-range posture

20. Five things expected by 12/31/05 • Policy – signed by Garrison Commander & Mission Commanders • Self Assessment – conducted, documented and briefed to Garrison Commander & Mission Commander • Awareness – % of staff undergoing EMS awareness training • 25%, 50%, 75%, >90% • Implementation Planning – plan signed by GC • Annual Reviews – GC & Mission Commanders hold documented reviews These are Draft Army EMS implementation metrics

21. Mission Enhancing?

22. Mission Enhancing?

23. Installation Before TIM Senior MACOM BASOPS Mission Tennant Tennant Senior MACOM Readiness Mission Mission Tennant

24. Installation Under TIM Mission Senior MACOM Readiness Mission Mission Mission Installation BASOPS Mission

25. EMS Identifies Mission Priorities Mission Priorities Mission Priorities Mission Mission Priorities Mission Mission Priorities Mission Mission Installation BASOPS Mission

26. EMS Integrates Mission Priorities Mission Priorities Mission Priorities Mission Priorities Mission Priorities Installation-wide Mission Priorities Installation BASOPS Mission

27. Adding Mission Focus Mission Priorities Mission Priorities Mission Priorities Mission Priorities Mission Priorities Mission Priorities

28. Army's Mission-Focused Management System Installation-wide Mission Priorities

29. What can you do now?

30. What can you do now? • Build it yourself • Take advantage of DA tools, awareness & templates • Put best people on it & give resources • Avoid ‘turn-key’ contractor packages • Trust your internal abilities

31. What can you do now? • Do a self-assessment -- count everything • Define mission & leadership priorities • Write a policy statement • Start with what’s easiest or most important • Don’t worry about external registration • Think mission & think smart vs hard

32. Do a self assessment • Not a “gap analysis” • Identifies just what is missing • Does not capture state of what exists

33. When you do a Self Assessment • Bring folks together for one day • 7-8 smartest ones • DPTM, DPW, Enviro Chief, Mission Reps, Safety, etc. • Send read aheads so they come prepared • Plan on draft in 1 day • expect to follow up and/or report back via email • What existing programs, capabilities, or resources do you already have?17 elements • Policy (1) • Planning (4) • Implementation and operation (7) • Checking & corrective action (4) • Management review (1)

34. When you draft a Policy • Mission focused • Based on Mission & Garrison Commanders' readiness mission priorities • Look inward, outward, forward • Include ISO requirements • compliance, P2, continual improvement

35. How does Army EMS compare to ISO 14001? • Policy • Do you have one? • No? Write one. • Does it support Mission and Garrison Commanders’ mission priorities & ISO 14001 requirements? • No? Rewrite it. • Signed by Garrison and Mission Commanders? • No? Get him / her to sign.

36. ISO 14001 Elements Planning

37. How does Army EMS compare to ISO 14001? • Planning • Identifying Aspects • No major difference from ISO 14001 • Determine enviro footprint • Collect ALL enviromental documents • INRMP / ICRMP • Master Plan • GIS • ITAM Plan • NEPA documents • Facility inventories, etc

38. How does Army EMS compare to ISO 14001? • Planning (cont) • Add mission focus • Determine mission priorities -- for each mission • Doctrinal needs • Force protection needs • Mobilization needs • Sustainable installations • Continuous regulatory compliance • Lower total ownership costs and risks • TIM multi-purpose installation needs, Etc. • Integrate priorities across missions

39. How does Army EMS compare to ISO 14001? • Planning (cont) • Use overall mission priorities to define 'significance' for aspects under ISO • Aspects can be significant: • for environmental reasons (ISO) • because they are mission critical now (Army) • because they may be mission critical in future (Army) • because they are key concern to host community (e.g., noxious weeds) (Army) • Use overall mission priorities to set priorities for significant aspects under ISO

40. How does Army EMS compare to ISO 14001? • Planning • Legal & other requirements • No major difference from ISO 14001 • Laws & Regs • Executive Orders • MOA’s with regulators • NEPA mitigation projects • Supplemental Enviro Projects • Etc.

41. How does Army EMS compare to ISO 14001? • Planning • Legal & other requirements (cont) • Add mission focus • Identify "other" requirements that advance mission -- reflected in "priority" aspects • Voluntary agreements with host communities • Commercial or industrial standards (eg, ISO 9000, Chemical Manufacture's Responsible Care Codes) • Etc.

42. How does Army EMS compare to ISO 14001? • Planning • Objectives and targets • Use same process as ISO 14001 -- with mission focus • Set objectives and targets tied to significant aspects that are top priority: • mission critical now • mission critical in future • Not easy to do -- but key to mission effectiveness

43. How does Army EMS compare to ISO 14001? • Planning • Environmental Management Plan • No major difference in process from ISO 14001

44. ISO 14001 Elements Implementation & Operation

45. How does Army EMS compare to ISO 14001? • Implementation & Operations • No major difference in process from ISO 14001 • Add mission focus to thinking on each step • Person designated as EMS Management Representative needs to be able to execute alignment with mission priorities • Can be environmental staff • Can be from other organization

46. ISO 14001 Elements Checking and Corrective Action

47. How does Army EMS compare to ISO 14001? • Checking & Corrective Action • No major difference in process from ISO 14001 • Key information source for periodic review • Expedite corrective action on system issues with mission effects • resources available to fix problem asap • successes & lessons learned shared with others

48. ISO 14001 Elements Management Review

49. How does Army EMS compare to ISO 14001? • Management Review • No major difference in process from ISO 14001 • Focus on mission-related system issues • Expect changes in aspects as mission priorities, activities, and/or technologies evolve • Expect changes in Army leadership and Mission Commanders to refine or change mission priorities • Expect to adjust objectives and/or targets to better support mission priorities • Expect to update Environmental Management Plan • Expect to improve lots of things at the first review

50. ISO 14001 Elements Continual Improvement