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OA Troop Representative

OA Troop Representative. Creating an effective OA Representative Program. OA Troop Representative Background Created in 1999 Was created to establish an official leadership position in the troop Was the first time in the history of the BSA that OA had a formal role in

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OA Troop Representative

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  1. OA Troop Representative Creating an effective OA Representative Program

  2. OA Troop Representative Background • Created in 1999 • Was created to establish an official leadership position in the troop • Was the first time in the history of the BSA that OA had a formal role in the units.

  3. Reasons for the OA Rep Program • Increase communication flow in the OA all the way to the troop level from the lodge and chapter. • Allow a representative from the troop to address the troop formally about upcoming OA events • Increase OA participation by allowing a member of a troop to take a more active role in OA

  4. General Communication Structures • There are 2 general communication structures in the OA • They are really suited by the size of the chapter • It is important to understand how your flow of communication works. • These are by no means the “correct” ways, but basic ideas that have worked for others

  5. 1st General Communication Structure of the OA

  6. 2nd General Communication Structure of the OA

  7. Challenges implementing the program • Unit Buy-in • Recruitment • Commitment • Communication • Awareness

  8. Unit Buy- in issues • Some scoutmasters don’t see the need for the program • This makes it difficult to implement the program • Often it will leave those troops out of the communication loop for OA events • This in turn causes lower attendance

  9. Unit Buy- In Solutions • Attempt to visit the unit or the scoutmaster to talk about OA representation • Reach out to members of the troop that you may see at events • When camp promotions are done, have the promoter talk to the Scoutmaster about OA Rep

  10. Recruitment - issues • Not the most exciting position to hold • Often not recognized much during troop or OA events • Requires communication to the troops more than once

  11. Recruitment - Solutions • Create a rewards program and recognize the OA reps at Chapter events • Utilize chairmen at a CEM to help call OA reps and troops • Have to OA Rep chairmen visit troops that are more difficult when it comes to electing an OA Rep

  12. Awareness - issues • Some scoutmasters are not aware of the position and therefore do not use the position in their troop • Members of the troop who don’t have a lot of active OA members may not know what the position is or that it even exists

  13. Awareness – Solutions • Use camp promotion as a time to run OA rep by the troops that are problematic in attaining an OA Rep • Discuss OA Rep at round table events • Announce OA Rep and what it is at chapter meetings • Ties back to recognition program

  14. Communication – Issues • Phone calls are time consuming • Utilization of all available resources

  15. Communication – Solutions • Utilize multiple people on the OA rep job if needed (ie: committee) • Create email lists in order to send out monthly email to the OA reps (does not replace phone calls) • Create a webpage that OA Reps can visit to get information quickly

  16. Commitment – issues • Commitment commonly declines as the year goes on • Just because the Lodge requirements for 100% OA rep chairmen is in January doesn’t mean that OA rep is done • How frequent?

  17. Commitment Solutions • Just because the Lodge requirements for 100% OA rep chairmen is in January doesn’t mean that OA rep is done • Create goals throughout the year that allows the communication flow to continue • OA Reps should be contacted at least 3 weeks before the event, this gives them plenty of time to communicate to their troop

  18. Forms of Communication Utilizing them to your benefit

  19. Phone Calls • Best communication medium for OA Rep • Utilize as many people as needed to make OA Rep successful • Remember to keep them professional, you are representing the OA

  20. Emails • A quick way to send out a reminder to the OA Reps • Make sure to keep them professional, address them in a manner that is respectful and grammatically correct. • You are representing the OA in all of your emails so please keep this in mind when communicating through email and phone calls

  21. Web pages • A very effective way to promote events and notify troop reps of upcoming event by posting them on a website • Also allows you to give a central location for looking up information • This also allows other members of your chapter to look up this information as well

  22. Web Pages – examples • http://ns.ods.org • http://www.pathfinderoa.org/reports/trooprep.php • http://newhorizonsoa.org/trooprep.html • http://www.oa-bsa.org/programs/ttr/

  23. http://shawneelodge.org • Lodge Website

  24. Social Networking • Facebook, MySpace, Twitter • Creating a group for your chapter is a great way to get the word out about events. • This also can help inform OA reps about upcoming events that they need to start promoting

  25. Keeping accurate records • Accurate records are essential • We require that you send in your list of OA reps on December 1st and January 1st to prove that you have 50% and 100% of your OA reps respectively • The OA rep system on the Shawnee Google Apps is a great way to keep track • Also using an Excel sheet will help keep track as well.

  26. Resources • http://www.oa-bsa.org/programs/ttr/ • Other Chapters • http://shawneelodge.org • National OA Website http://oa-bsa.org

  27. The End

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