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Finance committee budget presentation

Proposed Budget for 2009-2010 Date of Presentation – April 21, 2009. Finance committee budget presentation. Students Activities Fee Circular Diagram. 3. 1. 2. Introduction of Finance Committee. 8 Voting Members 3 Senators Ben Kerelian Jon Coon Nicholas Baradello

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Finance committee budget presentation

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  1. Proposed Budget for 2009-2010 Date of Presentation – April 21, 2009 Finance committee budget presentation

  2. Students Activities Fee Circular Diagram 3 1 2

  3. Introduction of Finance Committee • 8 Voting Members • 3 Senators • Ben Kerelian • Jon Coon • Nicholas Baradello • 5 Student-at-large members • Ari Brownstone • Tony Hung Pham • Jasmine Nishioka • Olivia Waldon • William Woo.

  4. Finance Committee Non-Voting Members • Vice President of Business Administration – My Nguyen • ASUSF Senate President – Alex Platt • Secretary – Justin Okita • Advisors • Director of Student Leadership & Engagement – Greg Wolcott • Associate Director of Student Leadership & Engagement – Marci Nunez (Finance Committee Advisor)

  5. Finance Committee • Initiative: Priority for Funded Account members to sit on Finance Committee • Applications open to all USF Undergraduate students • Goal: Diverse Committee • This year’s Committee - members from different majors, classes, experiences, and involvement levels.

  6. Why Senators are on Finance Committee? • Senators elected to represent students • Senators understand main issues and concerns on campus • Senate has final approval – FC Committee Senators must explain reasoning behind decisions • Elections has not occurred, no guarantee positions

  7. Responsibilities of Finance Committee • Responsibility – managing fiscal resources of Associated Students • Must understand goals, operations, plans of 17 Funded Accounts & impact on the overall programs and services provided to the student body • Finance Committee reviews performance, analyzes goals & plans, and develops a recommended budget for approval by ASUSF Senate

  8. Initiatives by Finance Committee • Outreach to Funded Accounts • “Getting to Know Funded Accounts” Project • Orgsync Budget Submissions – Environmental Friendly

  9. Overview of Budget Process • Budget Workshop • Budgets Due – Orgsync • Budget Presentations/ Budget Hearings • Deliberations  Preliminary Budgets • Appeal • Final Propose Budget • Senate Approval

  10. BUDGETS 09-10 • Total Requested Amount: $859,474 • Anticipated Students Fees: $750,000 • “Overview of Budget Changes 09”

  11. Administration • No changes. • University Life division committed to paying salary increases • Budget remains the same as previous years

  12. Campus Activities Board (CAB) • Missing Narrative Portion • Decrease Responsibilities = Slight Decrease for Director Stipends • No Halloween Bash • Increase Revenue for Homecoming based on Actual Figures • Awarded for Dances: New Proposal

  13. Club Funding • Club Funding Grants: $12,500 Granted ($10,000 last year) • $400/Semester vs. $250/Semester • Involvement Fairs: Increase for larger # of clubs & BBQ Lunch for both Fall & Spring • Advisor Thank You Reception – No longer needed

  14. College Players • Funded for all requested shows & events • Funded for 7 Presentations vs. 5 this year • Smaller Budget, due to less Equipment Requests/Grants • Keyboard Granted, Denied Bank Safe

  15. Culturally Focused Clubs Council • 1st year as Funded Account • Many Changes to Plans/Budgets for next year • Reduced food for General Meetings • Mixer event increased • Collaborative Event – Funded less than requested higher than actual total spent this year

  16. Electoral Governing Board • Charged with Increase # of Candidates and Higher Voter Turn Out • Shirts & Food to help with Recruitment & Retention • Voter Incentives • Election Booklets • Mail out Postcards instead of Election Booklets

  17. Foghorn • Problems with Submittal of Budget (penalties waived) • Must comply with Budget Stipulations • Cut Stipends to keep Operating Budget • Intent – stipends more aligned with media organizations • New E-board Position (Rich Media Manager) • Appeal for Stipends (Budget Revised - $23,450 awarded, $23,050 Requested) • Banner Awarded (Not Requested) • Distributions Box Denied – Awarded through Line Item Change this year

  18. Graphics Center • Similar to last year’s budget • No Equipment Costs • Salary Cap $29,200 + Stipends for Interns • Awarded for Color Brochures, Business Cards, &T-shirts for Staff

  19. Greek Council • Banner, Polo Shirts, Business Cards for Visibility/Outreach • New Greek Leadership Retreat • Neophyte/New Member Mixer Event • Recruitment Symposium Event (not funded)

  20. Ignatian Literary Magazine • Solid Track Record of Improvement • New Stipends for E-board members Granted (not requested) • Open Mic Nights Awarded – Raise Awareness and increase submissions

  21. KDNZ • Lots of Structural Changes • Decrease expected Revenue (based on actual figures) • Restructured Executive Board (More members) • Awarded Funds Brochures, Flyers, T-shirts, & Buttons for Outreach & Marketing • Service Provider changed to Live365

  22. Orientation • Funding for evening social events • Overall Costs lower for Kick-Off • Studio 55 – decrease in budget (use KDNZ for DJ Services instead of professional services)

  23. Senate • Several Changes to expectations of members, improving retention & communication w/ constituents • LGBTQ Representatives (New Positions) • $150 stipends for Senators for Accountability • Promo Items awarded to promote publicity & outreach • New Community Fund

  24. Conference: LeaderShape (San Rafael) instead of NJSLC • Increase in Retreat funding reflect increase in participants • Executive Role Preparation • Meet Your Senate Week Events (Expanded for more outreach/visibility) • Fall/Spring Summit & Club Presidents Council - increase in budget due to increase in # of clubs/attendees

  25. Superfund • 50% off Bon Appetit Catering not expected for next year • Increase in # of Clubs (ISA - CultureScape) • Higher Superfund pot = $70,165

  26. Support Services • Under Supervision of SLE • Expenses absorbed by SLE • Overall Budget Lower

  27. USF Voices • Fall & Spring Concert Events = Budgets increased • Musicians Fees Added • Equipment = Piano Bench Granted

  28. USFtv • Budget this year = less focus on Software & Equipment • Changes in Organizational Structure • T-shirts & Stickers for Publicity • Film Festival Event • Denied, Appealed, Awarded

  29. Budget Stipulations • Changes in Budget Stipulations • Funded Accounts are held more accountable • Penalties if Requirements are not met • Senate: Detailed list of Responsibilities, attached to stipends

  30. Next Steps • Finance Committee Codes = Awaiting approval • Further Review of Information • Senate’s Website = “BUDGETS” tab • Budget Binder – Front Desk • Get involve – Talk to Senators • Budget Approval Date – May 5th, Xavier, 6pm

  31. A Look To the Future • Earlier Start for Finance Committee – More outreach to Funded Accounts • Review of Budget Stipulations during Budget Workshop • Publicize ways where students can learn of the year’s current budget & provide comments box/envelope • Comments reviewed prior to Budget Hearings

  32. Thank you 

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