1 / 14

Event Planning & Risk Management

Event Planning & Risk Management. Timeline. 4 weeks until event  pick your event & date 21 days until event Social Exception Form 10 days until event* 3 rd Party Vendor form 5 days until event Non-alcoholic Event Form . *(Business days, does not count weekend).

aneko
Download Presentation

Event Planning & Risk Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Event Planning & Risk Management

  2. Timeline. 4 weeks until event pick your event & date 21 days until event Social Exception Form 10 days until event* 3rd Party Vendor form 5 days until event Non-alcoholic Event Form *(Business days, does not count weekend)

  3. Pick your event. • Formal • Exchange • Philanthropy • Educational Program • Moms/Dads Weekend • Alumni Weekend

  4. Pick your date. Think about the Semester Cycle.

  5. Logistics. Who will attend the event? Where will the event be held? On/Off campus Downtown Out of town • Members only • Members & dates • List party • Multiple chapters • Parents or Alumni

  6. Fill out necessary forms. On Campus LINK NOT on Campus LINK 3rd party vendor Philanthropy & donations Educational Programs • Social Exception with Risk management • Non-Alcoholic Event Registration

  7. Alcohol events • 300 attendees or more • Parents/Alumni event without providing a list of birth dates • Anything that Violates Governance Statement When do I need to use the Social Exception form? Anytime you want to violate the Governance Statement.

  8. Risk Management

  9. Attendees • Reputation • Facilities • Physical/Emotional What is risk management? identification, assessment, and prioritization of risks followed by the application of resources to minimize and/or prevent said risks

  10. Attendees • Drinking too much • Underage drinking • Transportation • Injuries

  11. Facilities & Equipment • Damage to bathrooms • Spilled drinks • Stolen property

  12. Consequences • Tarnished reputation • Rumors • Fines/Consequences through FSL • Banned from Venue

  13. Mitigations • Sober drivers to and from event venue • Sober monitors- 1 per 25 attendees • Security & sending people home • Security Officers – 1 per 100 attendees • Venue or Contracted • Wristbands • IDs • Drink limit

More Related