1 / 12

Implementing Oracle i Procurement at the University of Pennsylvania

Implementing Oracle i Procurement at the University of Pennsylvania. Oracle AppsWorld San Diego, California. Presentation Agenda. Background Purchasing Overview Business Objectives for i Procurement Implementation of i Procurement The Penn Marketplace Benefits of i Procurement

arne
Download Presentation

Implementing Oracle i Procurement at the University of Pennsylvania

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Implementing Oracle iProcurement at the University of Pennsylvania Oracle AppsWorld San Diego, California

  2. Presentation Agenda • Background • Purchasing Overview • Business Objectives for iProcurement • Implementation of iProcurement • The Penn Marketplace • Benefits of iProcurement • Benefits to Penn Faculty & Staff • Benefits to Penn Suppliers • Conclusion • Contact Information

  3. Background • Oracle Financials (Purchasing, Payables & GL) implemented in July 1996 • Upgraded to Release 11i in January 2002 • First higher education institution to implement Oracle’s iProcurement application • Introduced the Penn Marketplace, Penn’s private online exchange in January 2002

  4. Purchasing Overview • Decentralized point of demand purchasing environment • 1,700 iProcurement system users in 12 schools and 20 business units • Final purchase approval for transactions <$5,000 delegated to system users in the schools and business units • Final approval for transactions >$5,000 is completed in Purchasing Services • 7% of transaction & 72% of dollars • 155,000 annual PO transactions representing $550M in purchasing dollars

  5. Business Objectives for iProcurement • Enhance the efficiency of the purchasing process: • Delegate requisition creation to the point of demand • Reduce time and effort related to requisition creation • Provide easy access to supplier content • Enhance the effectiveness of the central purchasing organization: • Shift focus of purchase activity to “preferred contract suppliers” • Enhance supply chain management initiatives and reduce maverick buying • Reduce cost of products and services

  6. Implementation of iProcurement • Introduced to the campus community as part of the upgrade to Oracle Financials Release 11i • Delegates the item shopping and requisition creation to authorized faculty and staff at the point of demand • Enables multi-supplier ordering in a single shopping session • Oracle workflow used for requisition routing, encumbrance and purchase order approval • Provides access to the Penn Marketplace, Penn’s private online supplier exchange

  7. The Penn Marketplace • The Penn Marketplace • Private online exchange for most commonly ordered products and services • Contains over 550,000 products from 31 suppliers representing 2,800 manufacturers and distributors with Penn contract pricing • Catalog content hosting and management services provided by Global Exchange Services (GXS) • Robust search tools with results displayed in a consistent format • 53% of all purchase orders processed in 2002 were issued to the 31 Penn Marketplace suppliers (25,000 active suppliers in supplier database)

  8. Benefits of iProcurement • Reduces time and effort related to purchase order creation • Provides easy access to commonly ordered items • Facilitates capture of enhanced purchasing data to support future contract negotiations • Focuses purchasing attention on strategic “preferred contract suppliers” • Enables Purchasing Services to focus resources on value added activates such as supplier/contract management, cost reduction initiates, and customer relationship management

  9. Benefits to Penn Faculty & Staff • Reduces time and effort related to purchasing activities • Offers item selection and order creation capability to appropriate staff in labs and departments • Enables routing of purchase requirements within organizations prior to final approval • Facilitates finding the desired items quickly and easily

  10. Benefits to Penn Suppliers • Reduces administrative cost related to processing Penn purchase order and invoices • Accurate purchase order data eliminates invoicing problems and improves cash flow • Provides opportunity for significant growth in business volume • “Preferred contract supplier” status • Annual growth rate of 8 to 42% for Penn Marketplace suppliers in 2002

  11. Conclusion • iProcurement and Penn Marketplace have enabled the University of Pennsylvania to: • Delegate creation of a requisition to the point of demand • Enhance our ability to manage our strategic suppliers and their catalog content • Streamline the order creation process • Reduce time and effort for faculty and staff involved in purchasing activities • Significantly increase use of the purchase system • Realize $4.5M in new product and service cost savings in 2002

  12. Contact Information • Ralph Maier Associate Director, Purchasing Services University of Pennsylvania Phone: (215) 898-1452 E-Mail: maierr@pobox.upenn.edu Internet: www.purchasing.upenn.edu

More Related