GRONTMIJ TURKEY Projects In The Water Sector 08.0 4 .201 3

1. GRONTMIJ TURKEYProjectsInThe WaterSector 08.04.2013

2. Presentation Agenda • Grontmij Company Background • Water Projects Implemented by Grontmij in Turkey • Problems Encountered in Water Projects • Recommendations for Improvements in Water Projects

3. Grontmij Company Background • Grontmij was founded in 1915 • Multidisciplinary consulting & engineering • Regional European player • 10,000 professionals • Four business lines • 300 offices globally • Turnover € 800 million (2010) • Flexible, dynamic network organization • Quoted on the Euronext

4. Grontmij Turkey – General Services • The range of services includes: • Feasibility studies • Procurement Management • Engineering / Water Asset Design • Contract Management • Contract Administration • Project Management and Site Supervision • Technical and Legal Due Diligence • Financial and Economical Analysis • Environmental Impact Assessments • Introduction of environmentally friendly technologies • Analysis of National and EU legislation

5. Grontmij Turkey – Water & Environment • Our Feasibility and Design Services include: • Water quality • Water resources • Water, sludge and wastewater treatment • Sewerage and sewage pumping stations • Water supply • Water networks • Capital maintenance and renewal programmes • Mechanical, Electrical, Instrumentation, Control and Automation (MEICA)

6. Water Projects in Turkey • Technical Assistance to Prepare Integrated Water Projects Lot No.1 and Lot No.3 • Flood Risk Analysis for Goksu and Yesilcay rivers, ISKI (2012) • Finalization of Civil Works Tender Dossier of the Winter Tourism Corridor Project, UNDP (2012) • Technical Assistance and Supervision for Erzincan Water and Wastewater Project, EU (2012 – ongoing) • Technical Assistance forStrengtheningtheCapacities of MoEF IPA Center andEnd-Recipients, EU (2011 – ongoing)

7. Water Projects in Turkey 6. BodrumWater – Technical and Financial Feasibility Study and Supply Mapping and Network Model, EBRD (2010 – 2011) 7. Development of works tender dossiers for infrastructure Works of Kars and Erzincan Winter Tourism Development Areas (for EU funding), UNDP (2010) 8. Water Framework Directive” project for the Ministry of Environment & Forestry, SenterNovem (2002 – 2003)

8. 1. Technical Assistance to Prepare Integrated Water Projects Lot No.1 and Lot No.3 • EU, 2013 • Grontmij Turkey and Grontmij Denmark worked together • Scope: Technical Assistance to prepare Integrated Water Projects for the Municipalities of; Canakkale, Trabzon, Mustafakemalpasa, Orhangazi, Bozuyuk, Kusadasi, Elbistan (Lot -1) and Viranşehir, Bismil, Yüksekova, Şırnak, Iğdır, Van and Kırıkhan (Lot-3) • Preparation of Water and Wastewater Masterplan for 30 years • Identification of Priority Investment Packages • Feasibility Study • Water and Wastewater Characterization Study • Network Modeling • Preparation of Detailed Designs for networks and WWTPs • Preparation of Tender Documents for Networks (FIDIC RED BOOK) and WWTPs (FIDIC YELOOW BOOK). • Preparation of IPA Application Forms • Assistance during Tendering

9. 2. Flood Risk Analysis for Göksu and Yeşilçay rivers • ISKI, 2012 • Grontmij Turkey and Grontmij Denmark worked together • Scope: to develop a hydrodynamic model and Digital Terrain Model for Göksu and Yeşilçay Rivers, surrounding the town of Ağva, with the purpose of mapping the risk of flooding, and elaboration of the corresponding mitigation strategies

10. 3. Finalization of Civil Works Tender Dossier of the Winter Tourism Corridor Project • UNDP, 2012 • UNDP is providing support to the MoCT for the development of tender documents for “Establishment of Winter Tourism Corridor” to be financed by RCOP (IPA) • Scope: Revision of prepared works tender documents as per the comments received from relevant organisations

11. 4. Technical Assistance and Supervision for Erzincan Water and Wastewater Project • EU IPA (2012 – ongoing) • Scope: • Technical Assistance and Capacity Building Programmes for Municipality/WUD and PIU • Support to tendering of supply component • Preparation of design and tender documents for wastewater investments (wastewater collection system and upgrading and extension of the existing WWTP) • Contract Management and Construction Supervision of Water Supply and Wastewater Projects • Implementation of Asset Management

12. 5. Technical Assistance for Strengthening the Capacities of MoEF IPA Center and End-Recipients • EU IPA (2011 – ongoing) • Scope: • Technical Assistance for Capacity Building of Department of EU Investments and End-Recipients • Delivery of training courses and study visits • Support for preparation of a new EOP (2012-2013) and a new project pipeline

13. 6. Bodrum –Feasibility study into water and waste water infrastructure & Water Network modelling • EBRD, 2010 – 2011 • Phase 1 – Feasibility Study to prepare an affordable, least cost and cost effective bankable investment programme for water service improvement in Bodrum. Supported the preparation and design of the project which will reduce water losses in the existing water network and identified crucial wastewater investment needs. • Phase 2 – Water Network Modelling to enable Bodrum to phase investments needed in the water network. Supported the design of the water network project which will reduce water losses in the existing water network. • Training and organizational development

14. 7. Development of works tender dossiers for infrastructure Works of Kars and Erzincan Winter Tourism Development Areas (for EU funding) • UNDP, 2010 • Kars Erzincan Winter Tourism financed by EU under the regional competitiveness (IPA). Components: • Technical assistance, works, supervision, supply • UNDP assigned to prepare IPA Application Form and TD • Scope: Preparation of works tender dossier for infrastructure works according to FIDIC RED BOOK and PRAG • Erzincan: WWTP, sewerage network, drinking water supply system, drinking water distribution network • Kars: WWTP, sewerage network,

15. 8. Water Framework Directive” project for the Ministry of Environment & Forestry • SenterNovem, 2001 • Scope: • Institutional and legislative issues of the WFD (on the national scale) • Pilot study in Büyük Menderes River Basin (on the regional scale) • Preparation of River Basin Management Plan and a Handbook • Transfer of knowledge through training in NL and TR

16. Problems Encountered • Sometimes TORs can not define the real situation and can not address the expectations of the beneficiaries, which causes problems during implementation • During implementation of the projects, the situation may be different than explained in the TOR due to long periods between preparation of the TOR and launching of the project • Local authorities tend to over estimate the population growth rates, design horizon, sizing (and hence cost) of infrastructure, and thus there is a risk that there are insufficient consumers to pay for the services

17. Problems Encountered • The implementation times are underestimated when there are contracts with multi components (such as construction supervision + tender dossier preparation and tendering + supply + training) • Sensitivity assessment of water resources in Turkey is not completed, hence the design criteria for WWTPs is not clear • Communication in the contract language (usually English) is generally weak in the municipal authorities

18. Problems Encountered • Many unexpected issues arise during project preparation and implementation, and strict TORs and budgets make it impossible to implement these • The water/wastewater facilities may not be operated/ maintained sufficiently after the project is implemented due to lack of competent staff • The municipalities may not be able to reach the requested reductions in level of leakages with current practices on water supply system rehabilitation

19. Recommendations for Improvements • During preparation of TORs, beneficiaries should extensively be consulted to aim at preparing projects in their interest • More conservative attitude should be adopted in sizing the projects, or staging the infrastructure to minimize costs, in order to lead to affordable water prices • Realistic timing of contracts taking into account multi-components and weather conditions and EU contract periods • Projects on sensitivity assessment should urgently be completed

20. Recommendations for Improvements • A fulltime translator/ junior project engineer could be employed to facilitate communication since Contract language is usually English • The financing agencies should take a more flexible attitude to changes in scope of the project, for the problems arising during implementation • The municipalities should staff sufficient employees for maintenance and operation after projects are completed

21. Recommendations for Improvements • Sufficient human resources should be allocated from the beneficiaries, for the training activities during implementation of projects • Information provided to municipality staff should be transferred to other staff and new comers • The works should be carried out by competent personnel trained by the consultant, in order to achieve the requested level of reduction in leakages.

22. Recommendations for Improvements • A motivated team should be established in the Municipality by the Consultant • More efforts should be put to Water Utility Department (WUD) establishment • Investment should be made to the hardware needed for WUD everyday operations • The contracts shall be as much as possible FIDIC Yellow Book, to shorten the implementation and tendering time and to assign the design risk to the contractor

23. Thank You Ateş Yavaşbay Grontmij Turkey – MS/BS Environmental Engineer T: +90 312 2856225 F: +90 312 28526232 M   + 90 530 9410136 ates.yavasbay@grontmij.com.tr