The DepEd E-mail Service

1. The DepEd E-mail Service

2. The DepEd, using its December 31, 2011 database, created e-mail accounts for all permanent employees (This means that employees hired until December 2011 have existing DepEd E-mail accounts, all they have to do is to claim it.)

3. If you • ...are sure that you do not have a DepEd E-mail account yet • ...are not sure if you have a DepEd E-mail account • ...have not used your DepEd E-mail account for a long time

4. Go to the DepEd E-mail application site

5. On any web browser, key-indepedverify.appspot.com

6. Click“I don’t have my DepEd Email”

7. Enter required data for each field TIN First Name Middle Name Last Name If your name is spelled with an Ñ, use an N instead Name Suffix/Extension Date of Birth

8. When done, Click“Get My DepEd Email Account” Personal Email Contact Number Please ensure that you specified an active cellphone number. This is where the approval notification will be sent. Region Division School

9. Confirm the data you entered.Then click Submit

10. What should you expect? • Your application is automatically approved, or • Your application undergoes manual verification

11. Your application is automatically approved This means you are automatically given a username and a temporary password. Copy the temporary password. Then click Claim Now

12. This will redirect you to Gmail Enter the temporary password. Then click Sign in

13. Your application undergoes manual verification Why? • You are employed after December 31, 2011 • The data you supplied during the application did not match the data from DBM used by the DepEd in creating the e-mail accounts (examples on the next slide) • Your name has an ñ

14. Examples of mismatched data

15. IF ...by validation, the data you entered are found in order, your application will be approved; else, it will be rejected.

16. When your application is approved... ...go to your specified e-mail address and open the e-mail. It contains a link that you’ll have to click to proceed. More often, it will redirect you to depedverify.appspot.com. Repeat the process of application. Upon submission, your application should be automatically approved.

17. Common reasonswhy applications are rejected • You used the default date of birth (01-01-1940!) • Names with Ñ (use N instead) Example: Input Grino instead of Griño • You entered “NONE” as your extension name • The data you supplied did not match with the available data from the records of the SDO (PSIPOP) • Multiple application

18. The IT Services of the SDO used other sources of data for verification such as the LIS. Unfortunately some data may not be considered valid (e.g. Date of birth); while floating teachers do not have LIS accounts. • In an effort to facilitate the verification of DepEd e-mail claims, the IT Services requested all school for the submission of the DepEd E-mail Verification Form where every employee is expected to supply his/her “correct” personal and employment detail.

19. Unfortunately, these means of verification still resulted to rejection of many applications. Therefore to resolve this matter, those whose application undergoes manual verification are instructed to text the following: First Name, Middle Name, Last Name, Suffix, Date of Birth, TIN (ex. Thomas, Cruise, Mapother, IV, 07/03/1962, 123-456-789) to 0947 936 7606 or 0915 612 5210

20. DO NOT REPEAT the process of application; wait for the instruction to proceed

21. If you ...have a DepEd E-mail account but forgot your password

22. apply for password resetting

23. ...your application will undergo manual verification. Text the following: First Name, Middle Name, Last Name, Suffix, Date of Birth, TIN, R (ex. Thomas, Cruise, Mapother, IV, 07/03/1962, 123-456-789, R) to 0947 936 7606 or 0915 612 5210

24. DO NOT REPEAT the process of application; wait for the instruction to proceed

25. To login to your E-mail Account

26. On any web browser, key-inwww.gmail.com Provide a valid DepEd E-mail address. Always include @deped.gov.ph

27. For the purpose of an inventory... ...everyone who can access his/her DepEd e-mail is requested to email the following: First Name, Middle Name, Last Name, Suffix, Employee Number, School/Office, Position, Salary Grade, Step (ex. Alan, Alexander, Milne, , 0123456, San Andres Bukid ES, Teacher I, 11, 4) to sorsogon.city001@deped.gov.ph

28. What benefits will you enjoy in using the DepEd E-mail Service?

29. Google Apps for Education

30. You’ll have a Google Mail Account

31. You’ll have Google Drive Account Google Drive is like a flash drive, but you don’t carry it arround. It is a cloud storage. This means you may be able to access your files anywhere (provided you have internet service).

32. Google Drive is an unlimited storage for @deped.gov.ph accounts

33. Google Forms A teacher may construct online exams, and check (, score and rate) them with ease.

34. Google Docs

35. Classroom A teacher may create virtual classrooms... So he/she can teach even without going to school 

36. Google Maps Don’t get lost. View maps before travelling. Access street view to have an idea on how places look like.

37. Zoom in to your destination Which school is this?

38. Street View (360° camera)

39. Access other Google Service by clicking the Google Apps Launcher

40. Thank you. OSDS-ICTS/praxlanuza