WESTELL Test Administration New Title III Directors

1. WESTELL Test AdministrationNew Title III Directors February 13th, 2014 PLANNING Information for District-level Administrators Mami Itamochi – WVDE Miquela Darnall – Measurement Inc

2. Introduction • This presentation contains general information for administration PLANNING of the West Virginia Test of English Language Learning WESTELL (English Language Development Assessment ELDA). • Unless otherwise noted, the information in this presentation refers to grades 3-12 test administration. • The WESTELL is a required statewide assessment of all students with Limited English Proficiency (LEP) in grades K-12.

3. Overview • Timelines & Planning Tool • Schedule & Time Allotments • Handling Test Materials • Preparing Test Materials • Security Concerns & Procedures • Administration • Training • Security, K-2, Scoring Speaking

4. Timelines And Planning Tool

5. 2014 WESTELL TIMELINES

6. Planning Tool http://wvconnections.k12.wv.us/documents/2011DistrictPlanningTool.xls

7. Schedule And Time Allotments

8. Schedule and Time Allotments • The 2014 administration of the WESTELL will take place • March 17 through April 25, 2014 • Districts may set their own schedules in conformance with the state testing calendar. • Make-ups for absentees are permitted as long as they are in the testing window. • WESTELL/ELDA is not a timed assessment. • Local flexibility in sequencing of tests is permitted.

9. Schedule and Time Allotments Approximate WESTELL/ ELDA Test Times

10. Schedule and Time Allotments • Breaks • Test Administrator’s discretion. • A short break between Parts 2 and 3 of the Reading test and between Parts 1 and 2 of the Writing test is recommended. • One 10-minute break between Parts 3 and 4 of the Listening assessment is recommended. • The Speaking assessment will take less than 30 minutes, so no break is recommended.

11. Handling Test Materials

12. Handling Testing Materials • District Test Coordinator Will Receive: • Packing List –lists all materials in the district package • Box List – lists all materials in each box/package • District Order Summary List – • Lists all materials sent to each school, and lists Central Office materials, if applicable • District Test Coordinator Manual • Return Shipping Labels • Important Test Dates Sheet and Instructions for Completing Demographic Information • Materials packaged for each of the schools • Instructions for Completing the ELDA Security List

13. Handling Testing Materials • District Test Coordinator Will: • Confirm receipt of a District Coordinator Manual, FedEx return shipping label(s), and boxes for each of the schools listed on the packing list. • Send each school its respective box(es). • The School Test Coordinator (STC) will verify the contents of the box(es). • After testing, schools will return all materials to the district in their original school box(es). • Be sure boxes are taped securely. • Use supplied return shipping label(s) to send to MI. • ELDA/WESTELL Help Line Information • Questions and Extra Materials • Help Line: 888-612-0180 (8:30am – 4:30pm Eastern Time) • Email: elda@measinc.com

14. Handling Testing Materials • The STC will: • Check the materials against the School Packing List • Sign the Security List • Inform District Test Coordinator (DTC) of any discrepancies • If there are any discrepancies, the DTC should: • Inform MI (elda@measinc.com) and • Mami Itamochi (mitamochi@access.k12.wv.us) • Use the Missing/Extra ELDA Materials Reporting Form in the back of the DTC Manual to report any discrepancies.

16. Listening Prompt Tape or Disc Speaking Prompt Tape or Disc Test Administration Manual Reading/Writing Test Book Speaking Scoring Guide Handling Testing Materials School Test Coordinator Information Apply pre-printed student identification labels to the Student Answer documents. For students who DID NOT receive a Pre ID Student Label, fill in the Demographic section of each Student Answer document. *Recording Speaking Response Tapes will also be included for Districts who are requesting Meas. Inc. to score Speaking. Student Answer document Listening/Speaking Test Book

17. Preparing Test Materials

18. Pre-ID Student Labels • Collected from WVEIS in mid-December • Include all students with: • Active Bilingual Record • Placement Code E or M • No EXIT Date • Districts must affix Pre-ID labels to student answer documents • Districts will receive generic student labels for each additional test that is ordered • Generic labels will be school specific (include county & school ID #s) • Generic labels will not be student-specific (will not include student ID #) • Be sure to affix the labels with barcode numbers beginning with “AD” to the answer documents.

19. Pre ID Labels – Scenario A If you have a Pre-ID label for a student who does NOT NEED to test: • Check WVEIS file to see why label was generated • Correct/add additional data to WVEIS • Affix label to answer document • Bubble in the Correct Reason Not Tested on the answer documents.

20. Reason Not Tested • Once a Pre-ID label is affixed, fill in the circle on the answer folder that corresponds to the reason the student did NOT test: • Absent for the entire/partial testing window • No longer enrolled • Emergency medical waiver • Student completed more than 1 answer folder • Student misclassified (no longer LEP)

21. Pre-ID Labels – Scenario B If you do not have a Pre-ID label for a student who NEEDS to test: • Affix a generic student label for that student, if available • Bubble (hand enter) student demographic information on student answer document • Hand-entered information will NOT over-ride label • You have the record change roster correction window from May 19-23, you can correct data at that time. • Example: Smith County, Jones Elementary enrolled a new LEP student on January 19th • Smith Co Title III Director ordered an additional test for this student. • When test materials arrive, the new student will receive a test booklet and a generic student label. New student will NOT have a Pre-ID label. • The School Test Coordinator will affix generic school label and will bubble in student information on answer document. After testing, be sure the answer document is placed under a header sheet from the correct school and grade cluster!

22. Security Concerns And Procedures

23. Security Concerns and Procedures • Maintaining assessment security is one of your most important responsibilities as a test administrator. • At all times, district and state procedures for protecting secure assessment materials should be followed. • You are responsible for ensuring the security of not only the physical test booklets and answer documents but also the individual assessment questions and materials. • Your responsibility for maintaining the security of the assessment questions and materials continues throughout the entire testing window and through the return of testing materials. • Under no circumstances should students have access to assessment materials before or after the assessment session.

24. Security Concerns and Procedures • All 3-5, 6-8, and 9-12 test booklets, Speaking Scoring Guides, and Listening and Speaking prompt CDs or cassettes are individually numbered with secure barcodes. • All WESTELL/ELDA materials must be accounted for throughout the assessment. • BOTH USED AND UNUSED test materials must be returned to Measurement Incorporated after testing. Grade K is ORANGE Grades 1-2 are Red Grades 3-5 are GREEN Grades 6-8 are BLUE Grades 9-12 are PURPLE

25. Security Concerns and Procedures Student-Teacher Ratio During each assessment administration, a Test Administrator must be in the room at all times. Reading, Writing, and Listening 20 : 1 Speaking (scored live) 1 : 1

26. Security Concerns and Procedures After Testing • School Test Coordinator Information • Confirm all materials using the school packing list • Note any missing materials on the Security List • Place header sheet on top of student answer documents • Put all student test materials (used and unused) back into the original box that came from the district • Put all teacher administrator materials back in the same box • All materials must be returned -- double check that you have accounted for and packed everything • You can use fewer boxes to return materials as long as all materials are returned • District Test Coordinator Information • Use the Pre-Addressed Address Label to Return the box to Measurement Inc. immediately

27. Administration

28. Assessment Room Preparation • Arrive at the assessment room early to make sure that it is ready for the assessment session. • Assessment materials not in use should be stored securely and away from students. • Before the students arrive, do the following (the STC must ensure that this procedure is carried out in a secure manner): • Apply Pre-ID labels to student answer document (if applicable) • For each student who does not have a Pre-ID label, complete all required demographic information on each student’s answer document. • Return all materials to a designated secure location until the assessment begins.

29. Assessment Room Preparation If MI will score the Speaking test for your district, the STCs should follow the procedures below: • If you have a pre-ID label for the student, apply the label with the barcode beginning “SR” to the Speaking Response Tape. • If you do NOT have a pre-ID label for the student, apply a generic label marked “Speaking Response Tape Label” to the student's Speaking Response Tape. • In either case, the last 5 digits of the barcode number on the tape label should match the last 5 digits of the barcode number on the student's answer document label. • This information MUST match in order for MI to assign the correct Speaking scores to the student. NOTE: You should also write the student’s name on his/her Speaking Response Tape using permanent marker, but you must follow the steps above to ensure accurate scoring.

30. Assessment Room Preparation • The following testing materials will be used in addition to the ELDA Test Administration Manual: • Listening Prompt Cassette or Compact Disc • Speaking Prompt Cassette or Compact Disc • Speaking Scoring Guide • Header sheet • You will be shipped the following materials for each student: • One test booklet containing the Reading and Writing Tests • One test booklet containing the Listening and Speaking Tests • Student answer document • Pre-ID or generic label(s) • One Student Speaking Response Tape (only if MI is scoring the Speaking test)

31. Assessment Room Preparation • Check the assessment room for possible assessment question “clues” prior to each assessment session. • Charts, maps, and other materials in the classroom should be covered or removed prior to the assessment administration. • Give each student a work space that is large enough to accommodate an open test booklet. • Work spaces should be cleared of all other materials. • Students should be separated by a reasonable distance to encourage independent work and to prevent collaboration. • Plan to provide two # 2 pencils with erasers for each student and to have extra pencils on hand.

32. Scripted Directions Oral scripts for each of the four assessments are in Appendices A-D of the Grades 3-12 Test Administration Manual. The Appendices include information on preparing for the administration, specific directions for administering each assessment, and oral scripted materials to be read aloud to students. The oral scripts should be reviewed by all test administrators prior to the assessment session. The scripted directions that are in bold print must be read verbatim to students. Appendix A = Reading ELDA Script Appendix B = Writing ELDA Script Appendix C = Listening ELDA Script Appendix D = Speaking ELDA Script

33. Administration: Grades K and 1-2 • 4 content areas, inventory-based • Test should be administered by classroom teacher, ESL teacher, or other qualified person(s) familiar with the student’s abilities. Multiple individuals may collaborate on the student’s assessment. • Test Administrators observe students for a minimum of 2 weeks • K and 1-2 Test Administration Manuals define the skills to be assessed and how to evaluate student performance • K and 1-2 Teacher Support Materials provide examples of prompts to which students may respond • Test Administrators should feel free to use their own resource materials to evaluate student performance

34. WESTELL/ELDA Reading and Writing Assessments Grades 3-12

35. Preparation For Administering the Reading and Writing Assessments • Practice for the Administration • Prior to administering the Reading and Writing assessments you should: • Read through the scripted Reading directions (Appendix A) that you are expected to read to students. • Read through the scripted Writing directions (Appendix B) that you are expected to read to students. • Assessment Setting • Appropriate seating for each student • Free from outside noise from the hallway and adjoining classrooms • Students seated far enough apart so that they do not distract one another • Students should not be seated at the same table or have the opportunity to see one another’s answer documents.

36. Preparation For Administering the Reading and Writing Assessments • Assessment Groups • You may assess up to 20 students in a classroom. If more than 20 students are present, a proctor must assist in the test administration. • Assessment Materials Each student will need the following for the Reading and Writing assessments: • One Student Reading/Writing test booklet • One Student answer document • Two #2 pencils with erasers

37. Preparation For Administering the Reading and Writing Assessments • Interruptions in the Administration • It is important that the test administration be smooth and free of interruptions. In the event of an interruption, follow the general guidelines below. • These guidelines may be superseded by guidelines provided by your school or state testing coordinator. • If the interruption is serious and affects all students, stop the assessment at the time of the interruption. • After the interruption, restart the administration from the point where you stopped.

38. Preparation For Administering the Reading Assessment Format of the Reading Booklets The Reading assessment is divided into three parts. You will be asked to read the scripted directions prior to part one and prior to part three. The format of the Reading booklet is as follows. Part 1: Short Passages This section tests the student’s ability to understand information in short reading passages. There are one or more questions about each passage. Part 2: Instructions This section tests the student’s ability to understand directions. There is a different set of instructions for each question. The student will need to identify which person followed the directions correctly. Part 3: Longer Passages This section tests the student’s ability to understand information in longer reading passages. The student will answer several questions about each passage.

39. Preparation For Administering the Writing Assessment Format of the Writing Booklets The Writing assessment is divided into three parts. You will be asked to read the scripted directions prior to part each part of the assessment. The format of the Writing assessment is as follows. Part 1: Open Ended Students write responses to prompts. Part 2: Revise and Edit Students choose the best answer to correct grammar and usage errors in passages. Part 3: Graphic Organizers Students answer questions about graphic organizers.

40. Preparation For Administering the Reading and Writing Assessments • Directions for Administering the Reading and Writing Tests • At the start of the test, pass out the test booklets. Give each student one booklet. • Students may NOT open the test booklet until directed to do so. • Make sure that each student has two #2 pencils with erasers. • Follow the scripts in Appendices A and B of the Test Administration Manual to administer the Reading and Writing tests. • When the test has ended, collect each student’s test booklet and answer document. • Do not dismiss students until you have carefully counted the test booklets.

41. WESTELL/ELDA Listening and Speaking Assessments Grades 3-12

42. Preparation For Administeringthe Listening and Speaking Assessments Equipment • You will need an audiocassette or compact disc player to play the prompt recording. • The player must provide adequate clarity and volume so that all students in the administration can hear the Listening and Speaking tasks clearly. • Make sure that you test the sound quality of the prompt recording before the administration to identify an appropriate volume setting.

43. Preparation For Administering the Listening and Speaking Assessments Equipment Testing You must test both the audiocassette or compact disc player and the audiocassette or compact disc before administering the Listening and Speaking assessments. • Make sure to use the appropriate grade level audiocassette or compact disc. • Place the prompt cassette or compact disc player at a centrally located place in the room. Turn it on and listen to it from each student’s seat. Adjust the volume if it is not clearly audible. • Make sure that the audiocassette is fully rewound. • Make sure that the player has fresh batteries, if necessary.

44. Preparation For Administering theListening and Speaking Assessments • Interruptions in the Administration • It is important that the test administration be smooth and free of interruptions. In the event of an interruption (such as a fire alarm or cassette/compact disc player malfunction), follow the general guidelines below. • These guidelines may be superseded by guidelines provided by your school or state testing coordinator. • If the interruption is serious and affects all students, pause the prompt recording at the time of the interruption. • After the interruption, restart the administration from the point where you paused the prompting recording.

45. Preparation For Administering the Listening Assessment Assessment Groups You may assess up to 20 students in a classroom. If more than 20 students are present, a proctor must assist in the test administration. • Assessment Setting • Appropriate seating for each student • Free from outside noise from the hallway and adjoining classrooms • Students seated far enough apart so that they do not distract one another • Students should not be seated at the same table or have the opportunity to see one another’s answer documents.

46. Preparation For Administering the Listening Assessment • Practice for the Administration • Prior to administering the Listening assessment you should: • Read through the scripted administration directions (Appendix C) that you are expected to read to students. • Listen to the first 2 minutes of the prompt recording; then rewind or restart. • Assessment Materials Each student will need the following for the Listening assessment: • One Student Listening/Speaking test booklet • One Student answer document • Two #2 pencils with erasers

47. Preparation For Administeringthe Listening Assessment • Format of the Prompt Recordings • You will receive one Listening assessment audiocassette or compact disc with each set of administration materials. • The narrator will read the entire content of the test booklet. • The questions and answer choices are read once. • The stimulus material is read once, except for Part 5 (long presentations) – only 6-8 and 9-12 have part 5. • Students have 10 seconds to respond to each question after the narrator has read the last option. • The Listening assessment is divided into 5 parts: • Short Phrases • Short Dialogues • Long Dialogues • Short Presentations • Long Presentations (grades 6-8 and 9-12 only)

48. Preparation For Administering the Listening Assessment • Directions for Administering the Listening Test • At the start of the Listening section, pass out the test booklets. Give each student one booklet. • Students may NOT open the test booklet until directed to do so. • Make sure that each student has two #2 pencils with erasers. • Play the Listening prompt cassette or CD, following the instructions in Appendix C of the Test Administration Manual. • When the Listening test has ended, collect each student’s test booklet and answer document. • Do not dismiss students until you have carefully counted the test booklets.

49. Preparation For Administering the Speaking Assessment Assessment Groups Because you will be scoring students’ oral responses in real time, the Speaking assessment will need to be administered individually. * In order to avoid subjectivity bias, it is recommended that any teacher who provides direct services to a student NOT score that student’s Speaking test. (This does not apply to the Listening, Reading, and/or Writing administration). • Assessment Setting • Appropriate seating for each student • Free from outside noise from the hallway and adjoining classrooms

50. Preparation For Administering the Speaking Assessment • Practice for the Administration • Prior to administering the Speaking assessment you should: • Read through the scripted administration directions (Appendix D) that you are expected to read to students. • Listen to the first 2 minutes of the prompt recording. During the first two minutes, you will hear the administration practice tasks 1 and 2. • Rewind the prompt recording if you are using an audiocassette. • Practice using the rubrics and sample responses in the Speaking Scoring Guide.