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Effectively Organizing SPDG Personnel: Challenges & Strategies

Effectively Organizing SPDG Personnel: Challenges & Strategies. Grant Management PLC September 26, 2011 Cynthia A. Boezio, PhD Colorado Department of Education. References.

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Effectively Organizing SPDG Personnel: Challenges & Strategies

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  1. Effectively Organizing SPDG Personnel:Challenges & Strategies Grant Management PLC September 26, 2011 Cynthia A. Boezio, PhD Colorado Department of Education

  2. References • Sylvia D. Hall-Ellis, Stacey L. Bowers, Christopher Hudson, Claire Williamson, and Joanne Patrick, Librarian’s Handbook for Seeking, Writing, and Managing Grants (Denver: Libraries Unlimited, 2011). • Cynthia A. Boezio, PhD, personal experience, Colorado Department of Education, 2011.

  3. What challenges are you facing when trying to effectively organize your SPDG personnel?

  4. Challenges ofOrganizing Personnel • Organizing all Types of Personnel • Communication Styles • Roles and Responsibilities • Ensuring Timelines & Deadlines • Activity Completion • Data Collection • Reporting Deadlines

  5. Organizational Structure

  6. Organizing all Types of Grant Personnel • Partners • Hired Staff • Colleagues /Co-Workers • Remote Team Members

  7. StrategiesType of Personnel & Communication Styles

  8. Challenges ofOrganizing Personnel • Organizing all Types of Personnel • Communication Styles • Roles and Responsibilities • Ensuring Timelines & Deadlines • Activity Completion • Collecting Data • Reporting Deadlines

  9. StrategiesIndividual Planning Meetings • Roles • Encourage Ownership • Discuss Activities - Leader or Team Member? - Autonomous or Pre-Approval? • Responsibilities • Grant Activity Completion • Collecting Data – specific due dates for Performance Measure data • Reporting Responsibilities - Quarterly

  10. StrategiesEstablish Timelines & Deadlines • Activity Completion – need timelines • Data Collection Deadlines • Report Requirements

  11. StrategiesProject Coordinators’ Meeting • Meetings • Schedule regular meeting dates, well in advance • Use Technology (Adobe Connect, Skype, Phone Conferencing…) • Meeting Agenda • Monitor progress on: 1) activities, 2) data collection, and 3) reporting requirements • Identify concerns (coaching, technology, budget…) • Reflect and make adjustments

  12. StrategiesProject Coordinators’ Meeting • Meeting Notes • Take and distribute meeting notes • Keep everyone informed of progress and requirements • Meeting Reminders • About upcoming meeting • About required tasks and due dates • About updates on concerns

  13. StrategiesProcedures for Data Collection • Hire an internal evaluator/data manager • savvy with district data • Develop forms and procedures for data collection • Set specific dates for collection of all performance measure data • Use Technology (SharePoint, Egnyte: web-based interface for file sharing and storing)

  14. TA and Training Tracking Form

  15. StrategiesBe Proactive with Remote Team Members • Regular individual meetings with Project Coordinator/ SPDG Director • responsibility clarification based on work descriptions and project updates • Feedback from the field • Use Technology (SharePoint, Egnyte: web-based interface for file sharing and storing)

  16. District Update Form East Grand • Individual meetings with building coach and/or principal on October 4th with Fraser Elem, EGMS, Granby Elem, MPHS • Lots of change in leadership and staff Hayden • Met with coach and principal regarding use of Universal Behavior Screening at Hayden Elem • Working with new MS/HS principal on staff development for PBIS and RtI—lots of new staff, some brand new to teaching

  17. District Update Form • What have you done to assist district/ schools in reducing suspensions/expulsions of students with disabilities? • Focus of RtI/PBIS work in Steamboat schools is addressing low growth in special populations—SWD, low SES, ELL. Attending Alt to Suspension/Expulsion webinar on September 29. • FOR DISCUSSION • Transportation to Pueblo for training • Will be attending Oct. TAC meeting via webcam • Lack of interest in SWIS—use of other systems for data???

  18. Challenges ofOrganizing Personnel • Assigning Tasks • Feeling Under Appreciated • Quality of Work

  19. Other Strategies for Organizing Personnel • Work collaboratively when assigning responsibility for tasks • Give recognition to colleagues/coordinators in the department and in publications • Be discreet when dealing with deficiencies in participation or work product –reestablish ownership for outcomes

  20. What strategies are you using when trying to effectively organize your SPDG personnel?

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