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Fiscal Planning An interview with Mike Boyd

Fiscal Planning An interview with Mike Boyd. Jennifer Blum & Tracy Alberry EADM 732 California State University, San Bernardino. The District as a Whole. Net Assets June 30, 2008: $391,697,638 $9,094,791 was unrestricted. Multi-Year Plan. Net Assets. Liabilities. Assets.

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Fiscal Planning An interview with Mike Boyd

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  1. Fiscal PlanningAn interview with Mike Boyd Jennifer Blum & Tracy Alberry EADM 732 California State University, San Bernardino

  2. The District as a Whole • Net Assets June 30, 2008: $391,697,638 • $9,094,791 was unrestricted Multi-Year Plan Net Assets Liabilities Assets Restricted Funds Unrestricted Funds Current Current Assets Invested Capital assets Net of related Debt Capital Capital Assets

  3. General Fund Budgetary HighlightsBudgets change throughout the year • Adjustments • Additional state revenues • Adjustments for actual amounts spent (expenditures) • Student Growth • Obligations based on contract agreements (CTA) An annual report is published at the end of each school year.

  4. Budget Development Guide Zero Base Budget Development Adding only what is necessary Limited resources for most critical needs Additional funds may not be available after budgets are adopted. Include incidental costs related to items PROVIDE ADEQUATE JUSTIFICATION

  5. Budget Timelines January- Guide and Workshop February-All budgets due to Deputy Superintendent’s Office February-Budgets reviewed by Superintendents and Deputy Superintendents March-2nd Interim Financial Report Due March-Approved Budgets returned to Departments

  6. Budget Guidelines Maintain the highest quality of services to pupils possible. Provisions for basic education program at all levels. Correlate each program within the budget to District’s goals. Communicate to the community the quality educational programs delivered despite the austere budget.

  7. Budget Guidelines 85% of categorical funds must be to direct services to students. Indirect vs. Direct services

  8. Board Policies Board policies are the why and what of the District. Basis of how district is run. Board is in charge of policies District implements the policies. Example: Travel Policies

  9. Centralized Decision Making • Fiscal Policy Team • Superintendent and 2 Deputies • Assistant Superintendent Fiscal • Fiscal Rep. County Board • Board Member • Board President

  10. Centralized Decision Making • Cuts: • 19.6 million in last two years • 3.4 million more by May 4th • May close 2 schools • Cuts based on strong relationships with people providing information (data) *Have to do a 3rd Interim report to 2014 because of current negative budget.

  11. Technology Used

  12. Responsibility for Budget Development

  13. Responsibility for Budget Development

  14. ADA

  15. ADA

  16. Mike Boyd's Top 10! • Must Know your Priorities (mission and goals) • Ethics and Integrity • Involving People ~ Transparency • Position Control~ Do positions meet goals and objective? • Staffing Ratios/Basis for Hiring • Communicate with board and community at large.

  17. Mike Boyd's Top 10! • Guidelines (Budget Development Guide) • Technology: Great for Multi-Year Forecasting which guides decision making. • Use DATA to inform decisions. • Strong Leadership that can BUILD relationships and Technical Support

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