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Breakout 3 - Outcome Project WIKI Management: Working to Improve Data Accessibility

Breakout 3 - Outcome Project WIKI Management: Working to Improve Data Accessibility. Contents. Slides 3-4: Breakout intro slides used at CSS Slide 5: Topics to prompt discussion – with high level outcomes Slide 6: WIKI Audience considerations Slide 7: Challenges of the WIKI

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Breakout 3 - Outcome Project WIKI Management: Working to Improve Data Accessibility

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  1. Breakout 3 - OutcomeProject WIKI Management:Working to Improve Data Accessibility

  2. Contents • Slides 3-4: Breakout intro slides used at CSS • Slide 5: Topics to prompt discussion – with high level outcomes • Slide 6: WIKI Audience considerations • Slide 7: Challenges of the WIKI • Slide 8: Recommendations

  3. PhUSE Team Tools: Teamwork Sites (Private) & Project WIKIs (Public) • What information needs to be shared on Project WIKI • Project WIKI organization/indexing information • “Living White Papers” on Project WIKIs • Core Team access to Teamwork sites – Needed? • Concerns & challenges with current tools (Teamwork site & WIKI)

  4. What information needs to be shared on Project WIKI? Considerations • New PhUSE members finding information about project & co-lead contact information • Ability to easily tell what the group is currently working on (e.g., meeting minutes)

  5. CSS 2018 Nonclinical topics Breakout 3Project WIKI management – Discussion Outcomes Topics used to prompt discussion – details in following slides • Is WIKI the right platform? • General outcome: with some improvement, it’s OK – it is what we have available. • How to facts and training for WIKI • General outcome: no one wants to do a lot of training to find information • Pros/Cons • Challenges discussed • Wiki vs PhUSE Website vs Teamwork sites • Generally: • project teams decide if they want to add use of Teamwork. Some see it as duplication. • “Where am I?” issues between Wiki and Website were common experiences

  6. CSS 2018 Nonclinical topics Breakout 3Project WIKI management – Discussion Outcomes Audience of the NCT WIKI – why do they visit? • Looking for information • Want to join a working group or project • Already in a project, so adding/reading content • Want to add a comment or ask a question Audience of the NCT WIKI – what do they think? • “Public customers” of WIKI probably don’t care “how we work” among the projects • Working documents, minutes, etc. are not that useful to them. • Forum/FAQ customers need quick turn-around of Questions. • Generally folks in the room felt this is satisfied well.

  7. CSS 2018 Nonclinical topics Breakout 3Project WIKI management – Discussion Outcomes Challenges of the WIKI • “Stuff I’m looking for is 5 levels into the WIKI.” • No good index of content • “Where am I” issues: “Am I on the WIKI or the PhUSE Website?” • Sending colleagues, with a question, to the right place in the WIKI is hard • “I can’t get back to where I was.” • Can’t add multiple files at once; limited file sizes

  8. CSS 2018 Nonclinical topics Breakout 3Project WIKI management – Discussion Outcomes Recommendations • TEAMSITE is better for meeting minutes – not necessary for WIKI • To find things more easily: navigation and design improvements needed • Consistency helps • Assure final key deliverables are separately presented: not mixed in with working content (i.e: in the middle of the project page) • Have a clear “Landing” page for the project, designed to be most useful to PUBLIC visitors

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