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Introduction to Google Apps for Education: Collaborative Learning and Accessing Google Drive and Docs

Learn about the importance of Google Apps for Education, specifically Google Drive and Google Docs, for college and career preparation. Access and collaborate with others using Google Drive and Docs, and discover features such as sharing files and folders, creating new Google Docs, and converting Google Docs to Microsoft Word.

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Introduction to Google Apps for Education: Collaborative Learning and Accessing Google Drive and Docs

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  1. Introductionto… and

  2. Life after Cal-Mum

  3. Three collaborative projects in three different classes in the same week! Finance/Marketing Major

  4. Chemical Engineering Major

  5. Learning Targets: Today we are learning about the importance of Google Apps for Education as we prepare for college or a career after high school and how to access and collaborate using Google Drive and Google Docs. Success Criteria: I can explain the importance of a collaborative platform. I can access my Google account. I can access my Google Drive. I can create a new folder and upload file in Google Drive. I can create and share a new Google Doc.

  6. Getting to Google Drive • drive.google.com–or– www.google.com (takesyoudirectlytogoogledrive) (Followthesteps below)

  7. Logging in… 17corbellij@students,cal-mum.org • Studentlog in • Studentloginis yearof graduation–lastname–first initial(nospaces)@students.cal- mum.org • Astudent’spasswordis their • lunchcode twice. • Ex: JohnCorbelli’susernameis 17corbellij@students.cal-mum.org • His lunchcode is1234sohis • passwordis12341234

  8. Creating a Folder

  9. Navigating Documents Shared with Me

  10. Shared Files and Folders with Friends Click onthedesiredfile orfolder (onetime)tohighlightit Clickon theshare icon Enterinthepeopleyou’dliketoshare with. Decidehow whatlevel access youwouldlike toshare. Canedit– recipientswith this accesscan make changestoyour filethatallpeoplewith accesswillsee Cancomment– recipients with thisaccesscan viewthefile and make comments,butcannot changethedocument. Can view–recipientswiththis accesscan onlyviewthefile

  11. SharingFilesvs.SharingFolders • Whenyousharea file,therecipientonlyhas access tothefile youshared. Theywillbeableto viewthechangestothatfile. • Whenyousharea foldertherecipienthasaccess toallfilesin thatfolderas well asany filesyouor theyaddinthefuture.

  12. Upload Files From Computer

  13. GoogleDocs • GoogleSlides • GoogleSheets • GoogleForms

  14. Creating a New Google Doc • Gotoyouronlinedrive–drive.google.com • Click new, then GoogleDocs • A new windowwillopenup withanewGoogle Doc

  15. IntroductiontoGoogleDocs Comparingand ContrastingMicrosoftWordandGoogle Docs GoogleDocs MicrosoftWordBoth • Youhavetomanuallysave documents • Youcannotopenagoogle docin a MicrosoftWorddoc • Youcannotcollaborateor commenton thesame documentwhileanother personis using it • Youhavetouploadorsave worddocumentstothe drivein ordertosharethem. • You cantype documents • You canprint documents • Many of thetools are thesame • Docsaresavedautomatically toyour drive • You canopen aMicrosoft Worddocin agoogledoc • Youcancollaborateor commenton thesame documentwhileanother personis usingit • Youcansharegoogledocs withintheprogram

  16. Collaboration • Collaboratewith 1 ormorepeople by simplyopeningthesameshared document. (Thepersonyou sharedwith musthave“canedit” access) • Studentsandteacherscanusethe “chat” buttontohaveaconversation with the person youarecollaboratingwith. • (thechat buttonislocatednearthesharebutton)

  17. AddingCommentstoFriends or Teachers • Highlight a word, phrase or sentence • Rightclickonwhatyou highlighted,chosecomment • Typeyourcomment,thenclick “comment.”

  18. Converting Google Docs to a Microsoft Document Go to File on the menu bar. Go to Download as… Choose Microsoft Word.. 1. 2. 3.

  19. Research • Go to Tools Menu • Open up Research Tab 1.

  20. Research • Click “everything”to do ageneral search • Click Scholartolocatepublishedarticleson the topic • Clickingonthelinkwilltakeyoutothesitein a newwindow.If youuse something fromthat site,you can createacitation for itbyhovering overthelinkin your docswindow andclick “cite.”Thiswillautomaticallycreateasubscript number afterthelastword youwroteanda corresponding footnote withtheactual citation.

  21. Revision History - Click file–Seerevisionhistory Click onthedifferentrevisiontimesand choosetheoneyou’d liketorestore.

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