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Department of Veterans Affairs. VA Once . VA Once. VA Once is used to electronically submit certifications to the VA Schools must sign an MOU School Certifying Officials must be school employees Student workers and other school staff may have read-only access. Back to the Basics.
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Department of Veterans Affairs VA Once
VA Once VA Once is used to electronically submit certifications to the VA • Schools must sign an MOU • School Certifying Officials must be school employees • Student workers and other school staff may have read-only access
Back to the Basics Submitting the Certification • Can be submitted 120 days prior to the term • Prepare the record • Enter term dates and number of credits * Chapter 33s- must report resident, online, blended/hybrid • Chapter 33s- enter tuition and fees * It is preferred that you enter $0 and amend after the term • Tuition and fees do not have to be reported for non-33s unless the student is less than half-time or on active duty
Certifications • Practice • Let’s walk through a certification 11
Amendments Amending the Certification The term start or end date The tuition and fees The Yellow Ribbon amount
Adjustments • Adjusting the Certification • Decreasing or increasing credits • Student has at least one credit remaining
Terminations • Terminating the Certification • No credits remain after reduction • Reporting academic suspensions and graduations • Reporting a Leave of Absence (NCD)
The “Un-terminate” Option • Amending/Adjusting certifications that have already been terminated • No More Paper 1999bs
The “Un-terminate” Option Situation: You accidently terminate a certification. You were attempting to reduce from 12 to 9 credits and now you can’t get your mistake back. What to do…… 1. Complete a brand new certification as you originally had submitted before (duplicating the first cert) 2. Add a standard remark to the new cert by clicking on the ‘Modify Remarks List’ 3. The Remarks options appear. Click on the ‘VBA Standard Remarks’ drop down list and choose the standard remark ‘Correcting Previously Terminated Enrollment. Notice of Change in Student Status(S) To follow 4. You can now make any necessary adjustments to the term as necessary.
Yellow Ribbon Program Eligible: A Veteran that has served for 36 months of active duty on or after September 11, 2001 (not currently on active duty) A dependent eligible for Transfer of Entitlement under the Post-9/11 GI Bill based on a veteran’s service under the eligibility criteria listed above Not Eligible: Active duty servicemembers and their spouses are not eligible for this program
Yellow Ribbon Program Continued YELLOW RIBBON TIPS: Create a student roster document based on the first come – first served method of determining which students will be granted yellow ribbon status ( VA Requirement). Create the School’s Yellow Ribbon Policy and have student’s sign an agreement Create a spreadsheet that allows you to determine the yellow ribbon amount submitted to VA. If possible, in VA ONCE, ensure the Yellow Ribbon Student is saved as a ’33YR’ student in the bio screen at the beginning with the term on or after August 1 of that year. *you may add $0.00 to the YR column now
STUDENT: John Adams certification for Spring 2014 term Always add the entire net charges of tuition and fees for the term here Add your share of the Yellow Ribbon amount here Warning: If you miscalculate and under-report YR, that is what will be sent to your school
Public School Student: certification for Spring 2014 term. He is being charged the out-state resident rate Always add the entire net charges of tuition and fees for the term here Add out state charge amount here
Yellow Ribbon Program Continued Public School Student: certification for Spring 2014 term. He is being charged the out-state resident rate Out-State Resident Rate Calculation. Tuition charge for out-state students at your school: $300 / credit Tuition charge for in-state students at your school: $200 / credit Student is taking 10 credits. Charged $3,000 (out-state) Instate students 10 credits. Charged $2,000 (resident) Difference: $1,000. School’s share: $500.
VA Once- Reminders • Internet Explorer • Entering Social Security Numbers & File Numbers • In most cases, SSN = File Number • Chapter 35: Enter the Student’s SSN as the SSN, the Veteran’s SSN as the File Number. Use XX if unsure of Payee Number. • Chapter 33 Transfer of Entitlement- The Student’s SSN is the File Number • Amendments and Adjustments • Update the most recent certification/change submitted • To amend/adjust a past certification/termination, use the “un-terminate” option
