minnesota department of transportation state aid for local transportation prepared for minnesota county engineers conf

1. Minnesota Department of TransportationState Aidfor Local Transportation

2. We talked about this last year The report is done and sent to the Legislature Tom Sorel has committed Mn/DOT to adopting this concept for T.H. In spite of that, the SC Coalition is proposing legislation to require Mn/DOT to do so, it also has lots of reporting required. So far their draft legislation says it is optional for local governments. We told them that DOT would not support them and would be compelled to testify against the bill if they made it mandatory for you. . We talked about this last year The report is done and sent to the Legislature Tom Sorel has committed Mn/DOT to adopting this concept for T.H. In spite of that, the SC Coalition is proposing legislation to require Mn/DOT to do so, it also has lots of reporting required. So far their draft legislation says it is optional for local governments. We told them that DOT would not support them and would be compelled to testify against the bill if they made it mandatory for you. .

3. Possible Impact to You Commissioner says we will assist with planning We will review our standards and guidelines for conflict with AASHTO Draft legislation includes an exception and evaluation to standards I will remain involved The Commissioner also committed us to advising any local government who wants to explore or adopt a policy for themselves. He would like us to develop a process that you could use to implement it in your county; it would start with a planning look at the entire transportation system in your county. We will review our SA standards for conflicts with the AASHTO Green Book; Paul has already done a first review and there are very limited differences. The SA Rules Committee will be reviewing and recommending any changes. The draft legislation includes an exception process to use AASHTO standards in lieu of SA with an evaluation after a 3-year pilot. We will establish an External Advisory Group to comment on all the work DOT doing in this area: I plan to appoint myself chair of the DOT effort so I can steer it.The Commissioner also committed us to advising any local government who wants to explore or adopt a policy for themselves. He would like us to develop a process that you could use to implement it in your county; it would start with a planning look at the entire transportation system in your county. We will review our SA standards for conflicts with the AASHTO Green Book; Paul has already done a first review and there are very limited differences. The SA Rules Committee will be reviewing and recommending any changes. The draft legislation includes an exception process to use AASHTO standards in lieu of SA with an evaluation after a 3-year pilot. We will establish an External Advisory Group to comment on all the work DOT doing in this area: I plan to appoint myself chair of the DOT effort so I can steer it.

4. ADA in Mn/DOT Transition plan out web for comment by January 13 Each district will appoint a point of contact DOT has committed a minimum of $2.5 mill/year for standalone ADA projects Pavement preservation included Training is being developed, you’re invited Most comments on transition plan have been positive The district contacts are likely to be the design engineer. In addition to the current commitment, if we get a second ARRA program, we will do $15 mill of standalone projects. Major decision that you will need to wrestle with: DOT has decided any pavement preservation project, including mill & overlay will include ADA in scope (Tech Memo to be revised soon.) You will need to decide if you want to follow that or make a decision to exclude mill & overlays. Training is being developed: You and your staff will be invited to attend.Most comments on transition plan have been positive The district contacts are likely to be the design engineer. In addition to the current commitment, if we get a second ARRA program, we will do $15 mill of standalone projects. Major decision that you will need to wrestle with: DOT has decided any pavement preservation project, including mill & overlay will include ADA in scope (Tech Memo to be revised soon.) You will need to decide if you want to follow that or make a decision to exclude mill & overlays. Training is being developed: You and your staff will be invited to attend.

5. SALT – Pavement Topics Joe Thomas

6. Geogrid – Tech Memo November 2009www.dot.state.mn.us/stateaid/sa_tech_memos.html

7. Geogrid Installation For technical assistance contact: Blake Nelson, Geotechnologies Engineer, Mn/DOT, 651-366-5599

8. FWD Analysis Tool For technical assistance contact: Joe Thomas, Mn/DOT, State Aid, 651-366-3831

9. FWD Analysis Tool

10. Warm Mix Asphalt (WMA) For technical assistance contact: John Garrity, Bituminous Engineer, Mn/DOT, 651-366-5577

11. Warm Mix Paving

12. Pilot Projects - Intelligent Compaction on Hot Mix Asphalt For IC on asphalt contact: Greg Johnson, Assistant Bituminous Engineer, Mn/DOT, 651-366-5464

13. Intelligent Compactionon Grading Projects For IC on grading projects contact: Tim Andersen, Grading and Base Engineer, Mn/DOT, 651-366-5455

14. Test Roller Research Project

15. Test Roller Research Project

16. 2010 Pavement Conference – 2/11/2010

17. 2010 Pavement Conference Topics Gravel Road Maintenance Shoulder Safety and Maintenance Maintaining Recreational Trails – Best Practices How much road life is consumed by heavy traffic generators 2009 Truck Weight road limit changes FWD Analysis and Pavement Design Tool for local roads

18. Traffic Safety Overview Patti Loken

19. SALT Traffic Safety Overview Road Safety Plans Web Based MnCMAT Retroreflectivity Resources

20. County Road Safety Plans Mn/DOT measure it success in traffic safety by all roads, not just TH. This is a nation’s first effort. These customized road safety plans are developed for each of your needs. As an examples, if your county is unwilling to install intersection lighting, then this will not be recommend. The crash data from each our your counties will be applied directly to the projects that are begin developed in these plans. These plans are a great way to build or to continue to building on your county partnerships with the other 3 E’s. Mn/DOT measure it success in traffic safety by all roads, not just TH. This is a nation’s first effort. These customized road safety plans are developed for each of your needs. As an examples, if your county is unwilling to install intersection lighting, then this will not be recommend. The crash data from each our your counties will be applied directly to the projects that are begin developed in these plans. These plans are a great way to build or to continue to building on your county partnerships with the other 3 E’s.

21. Mn/DOT Target – Fatalities Mn/DOT’s long-term policy is to pursue the Zero Deaths goal. The Statewide Transportation Plan 20-year “moderate” target is to reduce fatalities on state and local roads to 600 by 2023 – a reduction of 135 fatalities from what is projected based on trends. Achieving the target would require substantial new strategies, new resources, alliances with other state and local organizations, and a shift in public attitudes to support statutory changes in DWI, seat-belt or other laws. The “aggressive” target is to reduce fatalities to 550 in 20 years. It would likely require greater statutory changes. Strategy options are outlined in the Statewide Transportation Plan. Mn/DOT’s long-term policy is to pursue the Zero Deaths goal. The Statewide Transportation Plan 20-year “moderate” target is to reduce fatalities on state and local roads to 600 by 2023 – a reduction of 135 fatalities from what is projected based on trends. Achieving the target would require substantial new strategies, new resources, alliances with other state and local organizations, and a shift in public attitudes to support statutory changes in DWI, seat-belt or other laws. The “aggressive” target is to reduce fatalities to 550 in 20 years. It would likely require greater statutory changes. Strategy options are outlined in the Statewide Transportation Plan.

22. High percentage for crashes on the local system High percentage for crashes on the local system

23. County Road Safety Plans Rural roads Intersections 0.5 crashes/year 0.01 fatal crashes/year Rural 2 lane roads 1.5 crashes/mile/year 0.01 fatal crashes/mile/year County Highways 0.5 crashes per mile/year 0.003 fatal crashes/mile/year Why proactive - Black Spot will not work due to low density of target crash on the local system. County Highways as few as 3 fatal per 1,000 miles. Why proactive - Black Spot will not work due to low density of target crash on the local system. County Highways as few as 3 fatal per 1,000 miles.

24. 11/12/2009 24 Project Approach – Phase I Process Flow Chart – Used in 2 counties (Olmsted and Scott) and 2 MnDOT Districts (D3 & D7). Process Flow Chart – Used in 2 counties (Olmsted and Scott) and 2 MnDOT Districts (D3 & D7).

25. 11/12/2009 25 Schedule of Delivery Phase I - October 15, 2009 to mid July 2010 Phase II - July 2010 to April 2011 Phase III - April 2011 to January 2012 Phase IV - January 2012 to September 2012 Timeline for implementation – 9 months, per phase - 3 years to complete Timeline for implementation – 9 months, per phase - 3 years to complete

26. Deliverable Report identifying Critical Emphasis Areas Report identifying safety strategies developed through stakeholder involvement Report identifying safety projects Project = Strategy applied to an at risk roadway Example of a CEA would be seat belt usage or speed issues for the behavior side and runoff road or intersection issues for infrastructure. These plans will provide detail listing of projects and routes for each county with the goal for decrease time and effort required to applied for federal HSIP funding. Example of a CEA would be seat belt usage or speed issues for the behavior side and runoff road or intersection issues for infrastructure. These plans will provide detail listing of projects and routes for each county with the goal for decrease time and effort required to applied for federal HSIP funding.

27. Mn/DOT Involvement Offering Mn/DOT when Applicable *3 Days of Meetings *3 Days of plan review *3 Days Oversight and facilitation Active participation in the process Stakeholder meetings *District Engineer *District Planner Offering Mn/DOT when Applicable *3 Days of Meetings *3 Days of plan review *3 Days Oversight and facilitation Active participation in the process Stakeholder meetings *District Engineer *District Planner

28. Questions ? http://www.dot.state.mn.us/stateaid/sa_county_traffic_safety_plans.html

29. Web Based MnCMAT

30. Web Based MnCMAT Beginning Prototype Testing Estimated completion Summer 2010 2008 Crash Data Available The Prototype test user group has been contacted. We have selected users from Counties, Cities, Mn/DOT, Consultants and Law Enforcement. We plan to begin next month. The project is currently slated for completion in June or July of this year (2010). 2008 crash data is currently available for the desktop MnCMAT on the State Aid Traffic Safety Webpage. The Prototype test user group has been contacted. We have selected users from Counties, Cities, Mn/DOT, Consultants and Law Enforcement. We plan to begin next month. The project is currently slated for completion in June or July of this year (2010). 2008 crash data is currently available for the desktop MnCMAT on the State Aid Traffic Safety Webpage.

31. Retroreflectivity Resources

32. Retroreflectivity Resources FHWA Toolkit Minnesota Toolkit Sign Reduction Guide LTAP Training The FHWA Retro toolkit has just been released. The LRRB/RIC TAC is currently completing the finishing touches on Minnesota toolkit (version 1.0). In additional to the federal toolkit, this version will include examples inventories, maintenance policies and one-page summaries of each of the methods. Version 1.0 will be enhanced to blended with the new information currently under development (sign reduction, sign maintenance and management) to be offered in 3 LTAP training courses around the state. Please continue to check the SALT Traffic Safety webpage for new information about this topics.The FHWA Retro toolkit has just been released. The LRRB/RIC TAC is currently completing the finishing touches on Minnesota toolkit (version 1.0). In additional to the federal toolkit, this version will include examples inventories, maintenance policies and one-page summaries of each of the methods. Version 1.0 will be enhanced to blended with the new information currently under development (sign reduction, sign maintenance and management) to be offered in 3 LTAP training courses around the state. Please continue to check the SALT Traffic Safety webpage for new information about this topics.

33. Federal Aid Issues Lynnette Roshell

34. Federal Aid Issues FHWA Staff FHWA – SALT Relations ARRA Right of Way Acquisition Timing Plan Design/Submittal Timing Force Accounts

35. New Division AdministratorDerrell Turner New Expectations Non-compliance/Forgiveness Audit Oversite

36. FHWA Staffing Cheryl Martin Chris Cromwell Assistant Division Director Safety Engineer **Reorganization**

37. FHWA – SALT Relations Quarterly Meetings Ongoing Discussions Design Build Historic Bridges Responsibility FHWA holds SALT responsible for Local agency actions on federal projects

38. FHWA – SALT Relations (cont) Point of Contact Per Legislation and Stewardship Agreement Mn/Dot is FHWA point of contact DO NOT CONTACT FHWA DIRECTLY First contact is DSAE, then SALT SALT will contact FHWA if needed

39. ARRA a.k.a. Economic Stimulus Much stress on everyone We are better now! Thanks for your patience Great Job

40. Right-of-Way Acquistion Timing After Environmental Document Approval by FHWA (Even if local funds used) Could preclude outcome of environmental process If needed earlier, discuss with SALT

41. Plan Design/Submittal Timing Final Design to begin after Environmental Document Approval by FHWA (Even if local funds are used) Pre-design work needed to determine the impacts Turning in a 300+ page plan the day after the Environmental Document is approved is pushing the limits of reality.

42. Force Accounts Work done by your forces reimbursed with federal funds Must be approved prior to work being started Approval difficult Purpose of Title 23 funds is to create jobs in the nonpublic sector – not to keep government employees working

43. Utilities Booklets In the back of the room Delivery for Ron Dahlquist Pick them up Don’t want to haul them back to St. Paul

44. Again, thanks for your patience this year State Aid for Local Transportation Federal Aid Staff

45. Bridge Update Dave Conkel

46. SALT – Local Bridges

47. HOT TOPICS Load Rating & Posting Historic Bridge Preservation

48. Load Rating/Historic Bridges/ Implements of Husbandry

49. Gusset Plate Checks Why Restore Public Confidence How Consultant Contracts When Complete by Spring of 2010

50. Load Rating Special Hauling Vehicles (SHV’S) Why Legal Trucks Effects Short Span Bridges Fulfill NBIS How New Local Bridge Rating Eng. Statewide Rating Program Consultant Contracts

51. Load Rating Special Hauling Vehicles (SHV’S) When Early 2011 & Beyond

52. Load Resistance Factor Rating Why Method Adopted to NBIS Uses Load/Resistance Statistics Uniform Level of Safety How New Local Bridge Rating Eng. 2008 Manual for Bridge Evaluation Local and Trunk Highway Pilot Projects Bridge Office Training & Guidance

53. Load Resistance Factor Rating When After October 2010 All New Bridges All Replacement Bridges

54. FHWA Load Rating Focus Review Why Mn/FHWA Response to 2003 Office Inspector General’s Audit of SD Bridges on the NHS To Recognize Commendable Practices To Recognize Opportunities for Improvement

55. FHWA Load Rating Focus Review How April 2009 FHWA & Mn/DOT Bridge Office Conducted Local Agency Field Reviews Conducted Local Agency Interviews When Draft Report Reviewed by Mn/DOT Final Report Complete by Winter 2010

56. Load Rating Implements of Husbandry Why New 2008 Legislation January 2010, Weight and Axle Configurations of Heavy Agricultural Equipment must be Legal Engineers Need Guidance on Rating and Posting How Mn/DOT Study of Load Effects Possible Pooled Fund Study with Iowa

57. Load Rating Implements of Husbandry When TBD, Start Related Studies and Develop Guidance in 2010

58. HOT TOPICS Load Rating & Posting Historic Bridge Preservation

59. 2009 Historic Bridge Update Approximately 8 Historic Bridges 5 in Metro All Seeking Federal Aid Funds All Bridges Currently Denied Federal Aid Funds Owner/Consultant Study called for Bridge Replacement FHWA/MnDOT CRU/MnSHPO Ruled as Rehab Project 2 bridges were closed

60. Minnesota Historic Bridge Summary Sect 106 of The 1966 National Historic Preservation Act Must Identify Historic Bridges (50 yrs old) 2 Decades of Studies, Approx. 690 Pre 1956 TH Bridges, 30 TH Historic Bridges Identified Approx. 1,600 Pre 1956 Local Bridges, 170 Local Historic Bridges Identified Rigorous Identification Process, Established in Procedures of the NR & NHPA Requires all Federal Agencies and Owners Seeking Federal Aid to Avoid Impacts to Historic Bridges

61. Programmatic Agreement Pre-1956 Historic Bridges (2008 Section 106PA, Trunk Highway Bridges) Who Mn/DOT, FHWA, Army Corps, ACHP, & MnSHPO Why Will Satisfy FHWA’s responsibility to indentify & Evaluate Historic Bridges for Federal Aid (Section 106 of the NHPA) Streamlines the 106 process, uses state wide studies, eliminates 95% of our inventory of individual reviews, saves big $$$$

62. Programmatic Agreement Pre-1956 Historic Bridges What Federal Aid May be Used to Rehab or Replace pre-1956 Historic Bridges Where Mn/DOT commits to preserving of state-owned eligible bridges Mn/DOT will encourage Local Bridge Preservation Efforts

63. Programmatic Agreement Pre-1956 Historic Bridges Some FHWA Stipulations PA Does Not Apply to Projects w/o FHWA Funding Historic Bridge Expertise within Mn/DOT Bridge Office Use of Design Exemptions and Variances Distribute the General Bridge Management Plan (2006) to Local Agencies

64. Programmatic Agreement Pre-1956 Historic Bridges Some FHWA Stipulations FHWA & Mn/DOT CRU Education/Training Opportunities for Local Agencies Annual Evaluation of PA

65. Local Historic Bridge Preservation Team Who SALT, SA Bridge, FHWA, Mn/DOT CRU, Historic Bridge Consultant, Al Forsberg Blue Earth County, & Local Bridge Owner TBD Purpose Understand the On-Going Challenges/Issues Develop Solutions Education Needs Funding Needs Guidelines

66. Design Build and Best Value Rick Kjonaas Don’t know what he’ll say, BE PREPARED

67. Federal Program and Continuing Resolution Effects Merry Daher

68. 2009 Federal Program 59 Outstate ARRA projects - $102,730,000 125 Outstate Progr. projects -$113,034,000 46 Metro ARRA projects - $224,446,000 PFEW!

69. ARRA Projects

70. How Many ARRA Projects Involved Bridges?

71. ARRA Project Summary Low bids resulted in excess ARRA funds 10 projects moved from Tier 2 to Tier 1 Some questions on using State Wage Rates

72. REGULAR ’09 Federal Projects

73. Issues in 2009 Projects Use of DCP packet contents by LPA’s Proprietary Items Mixing funding sources FTA & FHWA Mn/DOT Specs vs Arch Specs for Contract Administration Whistle Blower Posters on ARRA sites Materials Control testing Labor Agreements – only what is in DCP packet – no local programs allowed

74. 2009 Audit 18 Projects Audited – 9 were Local Projects Findings Testing not done in a timely fashion that would require contractor to make subsequent changes Mobilization Payments not made correctly

75. Actions 2010 Construction Reminders Memo – SALT Construction Website Mob. Payment Flowchart – SALT Webpage

77. This presentation will be available at: www.dot.state.mn.us/stateaid Click on the MCEA PowerPoint link under “Hot Topics”