The American Immunization Registry Association

1. The American Immunization Registry Association Amy Metroka Past AIRA President New York City CIR (Citywide Immunization Registry)

2. AIRA – Supporting the IIS Community • Regional Forums • SnapShots Newsletter • Webinars • Pre-conference workshops at the 2010 NIC • Ad hoc meetings at the NIC • PROW Center of Excellence Award • MIROW best practice guidelines • Data Exchange Standards • IIS Performance Improvement initiative • Partnerships

3. Regional Forums • Northeast – September 2008 • Midwest – January 2009 • Southeast – November 2009 • Plains/West – June 2010 • Planning – involves all states in region; consensus on topics and focus areas; presentations by state IIS attendees • Feedback from attendees: very positive; very much appreciated the opportunity to network with their regional colleagues since lack of national IIS conference; found the presentations very valuable

4. Regional Forums NORTHEAST (September 24, 2008, New York City) • NYC, NYS, RI, PA, NJ, CT, ME, PA, Phila. • Focus: Interstate data sharing (data exchange, data quality, data elements, MOU) • Outcome: Inter-Organizational Agreement (IOA) completed in partnership with the HISPC IOA Collaborative

5. Regional Forums MIDWEST (January 30, 2009, Chicago) • Chicago, IL, IN, WI, MN, MI • Focus on integration with other health systems, IIS data exchange with schools, data quality, and HL7 implementation • Outcome: Consensus on need for development of a common denominator for IISAR reporting; issue forwarded to CDC.

6. Regional Forums SOUTHEAST (November 4, 2009, New Orleans) • LA, NC, MS, FL, TN, SC • Focus on provider recruitment and retention, data quality best practices, IIS interoperability • Outcome: Consensus on need for identifying a standardized approach to IISAR queries; issue brought to CDC

7. Regional Forums PLAINS/WEST (June 2010, TBD) • KS, ND, SD, NE, OK, CO, WY, MT, IA, MO • Planning to begin early February

8. SnapShots Newsletter • 3 electronic and 1 special printed issue for distribution at NIC • 2009 special issue focused on data quality • 2010 special issue will focus on best practices and lessons learned from IIS involvement in H1N1 activities • All SnapShots issues, along with other AIRA publications, are available on the AIRA website: http://www.immregistries.org/pubs/index.phtml

9. Activities at 2010 NIC • Pre-conference workshops, Sunday, April 18: • Workshop #1 – HL7 V2.5 Implementation Guide (9:00 AM to 12:00 PM) • Workshop #2 – Provider Recruitment and Online Training Strategies (2:00 to 5:00 PM) • Lunchtime ad hoc meetings (12:00 to 2:00 PM): • Monday, April 20 – MIROW Best Practice Guidelines, the latest chapters and mini-guides • Tuesday, April 21 – IIS Performance Improvement Initiative, preliminary results from test sites • Presentation of Center of Excellence AwardsMonday, April 19 at the NIC Opening Plenary • Volunteer Recognition Awards Reception Tuesday, April 20, 6:00 to 8:00 PM

10. Webinars • Wednesday, February 24, 2:00 PM ET – MIROW Data Quality Assessment, Incoming Data • Wednesday, March 24, 2:00 PM ET – IIS Research and Publishing • Wednesday, June 23, 2:00 PM ET –HL7 V2.5 Implementation Guide for IIS Email announcements forthcoming. Visit the AIRA web site for updated information. http://www.immregistries.org/news/Open_info_calls.phtml

11. Center of Excellence Award • Given annually since 2004. • Awarded to an IIS that has shown innovation and effectiveness in using IIS data in support of their immunization program. • 2009 Award focus – Effective use of IIS in support of H1N1 influenza activities. Categories: provider enrollment, data reporting, vaccine management. • Award will be presented at NIC Opening Plenary. • Call for nominations will be out first week in February.

12. MIROW • Modeling of Immunization Registry Operations Workgroup – Identifies IIS operational issues that would benefit from consensus-based best practice guidelines. • Current MIROW chapters 1. MOGE and Other Patient Designations 2. Vaccine Level Deduplication in IIS 3. Data Quality Assurance in IIS: Incoming Data 4. Reminder Recall in IIS • New topic – IIS and VFC Status – Facilitated SME session in June. All completed MIROW docs and mini-guides on AIRA web site. http://www.immregistries.org/pubs/mirow.phtml

13. IIS Performance Improvement • Development of assessment tool for IIS to assess performance related to six program components: • Vaccine management/accountability • Participation • Surveillance • Assessment • Preparedness • Consumer education • Test site project launch (9 IIS) – February • Preliminary results of test sites -- ad hoc mtg at NIC in April • Final feedback from test sites – July • Assessment tool completed and released for use – September

14. Data Exchange Standards • HL7 V2.5 Implementation Guide for IIS • Went through HL7 balloting process • Approved with some general comments • Guide will be updated to reflect comments • Posted on AIRA web site • Pre-conference workshop, April 18 at NIC • Webinar, June 23 • Involved in National data standards initiatives – Provides comments and feedback in response to open comment periods on documents published by the Office of the National Coordinator (ONC). Visit HIT web page on AIRA web site. http://www.immregistries.org/news/hit_index.phtml

15. Partnerships • CDC/NCIRD/IISSB • AIM • Every Child by Two (ECBT) • Public Health Informatics Institute (PHII) • Indian Health Services (IHS) • American Academy of Pediatrics (AAP) • Public Health Data Standards Consortium (PHDSC) • HL7 Organization • American Health Insurance Plans (AHIP) • Health Information Security and Privacy Collaboration (HISPC)

16. The American Immunization Registry Association www.immregistries.org CYNTHIA SUTLIFF Executive Director csutliff@health.nyc.gov 212-676-2325 ANNE CORDON President Anne.cordon@sdcounty.ca.gov 619-692-8403