1 / 42

Developing an Annual Event Calendar

Developing an Annual Event Calendar. Events. Events. An event is any and all opportunities to share your school with someone else. P.T.L. Dine Out Night Booster Club Athletic Banquet National Young Readers Week National Lutheran Schools Week Home Games

bikita
Download Presentation

Developing an Annual Event Calendar

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Developing an Annual Event Calendar

  2. Events

  3. Events An event is any and all opportunities to share your school with someone else. • P.T.L. Dine Out Night • Booster Club Athletic Banquet • National Young Readers Week • National Lutheran Schools Week • Home Games • Pastor Appreciation and Day Care Director Luncheons • Teacher Appreciation Week

  4. Events • What is the goal for each event? • How many events per year? • How often should you host events? • Who is the event designed for?

  5. Events • What is the goal for each event? • Informational • Open House • Open Enrollment Night • Fellowship • Welcome Back Ice Cream Social • Fundraising • Dine Out Night • Spring Auction • Spiritual Support • Prayer Tree

  6. Events • How many events will you have this school year? • Dependant upon • Environment • Facilities • Flexibility in scheduling • Budget • Your Marketing Plan and Goals • How long you have been an Admissions Counselor • How many hours are dedicated towards being an Admissions Counselor

  7. Events • How often will you host events? • Weekly • Chapel • Monthly • E-newsletters • Quarterly • Open Houses • Bi-Annually • Open Houses • Annually • Grandparents and Special Friends Day

  8. Events • Who are the events geared toward? • Early Childhood • Kindergarten Step Up Day • Elementary • Middle School Step Up Night • Middle School • High School Fair • Family & Friends • Fall Festival • Faculty/Staff • Welcome Back Week • Teachers Breakfast • Community • Hurricane Preparedness Event

  9. Events It’s important that your event be clearly defined! • Participants need to leave knowing why they were there to begin with. • Participants need to with the impression that the event was well planned.

  10. Planning

  11. Planning • Planning Partners • Principal • Teachers • Volunteers • Documentation • Keep track of what you are doing as you go • Advice • If this is the first time event…ask the other Admissions Counselors for help!

  12. Prep Calendar

  13. Time Lines • Begin at the End! • Working backwards from the deadline helps you have a more accurate and time effective plan. • Review notes from last year. • Add to-do-list to working calendar

  14. First Draft

  15. Second Draft

  16. Time Lines • Calendar management options • Outlook Express • Google Calendar • Pen & Paper • Handheld devices • Blackberry • i-Phone • PDA

  17. Outlook Express • Advantages • User friendly • Available on most computers • Reminder functions • Multiple Calendars in one place

  18. Outlook Express • Disadvantages • Your computer has to on and open for reminders • Does not interface with all handheld devices

  19. Google Calendar • Advantages • available on any computer • Invite function • Reminders come to your e-mail • Free Tool

  20. Google Calendar • Disadvantages • Multiple steps for data entry

  21. Pen & Paper • Advantages • No data loss • Great for visual learners

  22. Pen & Paper • Disadvantages • Not as readily available as web based options

  23. Handheld devices • Advantages • Information is readily available • Can be backed up to prevent data loss • Data can be shared from one device to another • Internet

  24. Handheld devices • Disadvantages • Not all devices can be synced • Corporate Package may be required • Can be cost prohibitive • Device • Monthly service plan

  25. Get the Word Out

  26. Get The Word Out • Internal and External Website • Gracelcms.com • Gracelutheraneagles.org • Home Page • Classroom Pages

  27. Get The Word Out • Community Websites • Local Newspapers • Local TV Stations • Local Radio Stations • Family/Kids Event Sites

  28. Get The Word Out • e-Newsletters • Monthly updates • Bragging Rights • Constant Contact • Word • Print Shop • Publisher

  29. Get The Word Out • Principal Monthly Newsletter • Ours is electronic and available as a download on our web site

  30. Get The Word Out • Fliers • Home in folders • Local Businesses • I try to limit this option. • Paper and copies are expensive • Not always the most effective

  31. Get The Word Out • Marquee • If you have one…use it! • Dry Erase Easels

  32. Get The Word Out • Church Newsletters • Monthly Updates • Updates • Thank You • Add events to the Calendar • Church Worship Bulletin • Weekly Updates • Thank You • Future Event Invites • Church Bulletin Board • Designated for School • Updated Weekly/Bi-Weekly

  33. Get The Word Out • Invitations • Special Events • Pastor Appreciation Luncheon • Grandparents & Special Friends Day • Day Care Director Luncheon • Personalized

  34. Get The Word Out • Get Creative • T-shirts • Got Tickets? • Just Say Grace

  35. Review & Improve

  36. Review & Improve • Immediately Following the Event • Add your immediate thoughts to your Prep Calendar • What would you do differently • Did you over/under buy? • Did anyone give you a compliment or complaint?

  37. Review & Improve • Immediately Following the Event • Add your immediate thoughts to your Prep Calendar • What would you do differently • Did you over/under buy? • Did anyone give you a compliment or complaint? • The Next Day • Ask Teachers/Principal/Volunteers for feedback

  38. Review & Improve • Immediately Following the Event • Add your immediate thoughts to your Prep Calendar – (use a different color) • What would you do differently • Did you over/under buy? • Did anyone give you a compliment or complaint? • The Next Day • Ask Teachers/Principal/Volunteers for feedback • Prior to Planning the Next Event • Review your notes so you can adjust for the next time

  39. Prayer

  40. “This will be a memorial day for you; you will celebrate it as a festival to God down through the generations,”Exodus 12:14a“They will celebrate your abundant goodness and joyfully sing of your righteousness.”Psalms 145:7

  41. Julie Ann PetersonGrace Lutheran, Jacksonville, FLjulie_peterson@gracelutheraneagles.org

More Related