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DOE Review of the LCLS Project

DOE Review of the LCLS Project. Project Risk and Contingency Assessment M. Reichanadter / SLAC. Project Status. TEC > 34% Complete, Contingency $44,773K, 24.7% on remaining work Re-estimate cost & schedule for remaining work Contingency assessed at ~19.6% on remaining work

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DOE Review of the LCLS Project

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  1. DOE Review of the LCLS Project Project Risk and Contingency Assessment M. Reichanadter / SLAC

  2. Project Status • TEC > 34% Complete, • Contingency $44,773K, 24.7% on remaining work • Re-estimate cost & schedule for remaining work • Contingency assessed at ~19.6% on remaining work • 24.5% technical, 15.5% civil • Technical design specs are advancing • PRD’s, ESD’s, ICD’s ~complete for E-Beam • Civil Construction is underway • Title II design complete, IFC drawings stable • T3 CA familiar with design, CM/GC in Phase II of contract • Procurements are well-advanced • ~76% complete, under contract or bids in hand • Installation & commission is mostly ahead • Installing Injector, commission in March 2007

  3. Project Risks • Technical Systems Risks • Remaining procurements (~$44M) • Photon system design, Interface with LUSI • Technical challenges • Vacuum Chamber, BPM’s, Mirrors, Alignment, etc. • Conventional Facilities Risks • Construction Safety • Post-Award Contingency Usage • Integration & Installation • Gaps in scope, Hardware not ready for Install • Staying to schedule • Integration with Lab, Controls • Transition into Operations

  4. Remaining Procurements >$500K • LCLS has had good experience on technical LLP procurements • Final call for APP >$100K in Nov06, combine install contracts

  5. LCLS Technical Specifications • Photon Systems beginning to finalize its design specs • QA Mgr working monitoring dates for PRD’s and ESD’s • Setting up Group to manage LCLS-LUSI Interface

  6. LCLS Design Review Process • LCLS conducted ~50 design reviews in the past six months. • Advances the design, vets solutions, identifies integration issues early • Design process will provide rapid advance of photon specifications. • Set up Task Force for high risk technical challenges (undulator vacuum chamber)

  7. Construction Safety • DOE, SLAC, Turner safety staff in place. • Safety Processes in Progress • Emergency / Crisis Management Coordination • Tunnel Rescue Training • Safe Performance Observations • Injector Safety Assessment Document • Fire Hazards Analysis

  8. DOE Stanford Site Office Inspections Regular UTR and PM oversight of contracted work in progress LCLS Facility Safety Compliance Inspections LCLS Management Safe Performance Observations

  9. Post-Award Contingency • California Department of General Services adds 5% contingency for post-award errors, omissions and site conditions. • Construction Industry Institute recommend 2-3% post-award for errors and omissions.

  10. Recent DOE Civil Construction Experience • LCLS “Owner” Changes are anticipated to be small. • Design is stable. Scope is ~fixed. • LCLS will carry a larger contingency ~15%) due to tunneling component. SNS – Errors, Omissions & Site Conditions – 5.7% SNS – Owner Directed Changes - ~18.0%

  11. Integration & Installation • Integration Management Team to facilitate installation tasks • Directed by RM Boyce (staff of 6) • Review and ownership of ICD’s, Gaps, Conflicts • CF-Tech leads for construction • Installation readiness & planning • FY07 shutdown & LCLS equipment installation will be a challenge • Setup stand-alone detailed schedules • L4, Hardware RFI milestones consistent with P3 • Track in weekly status meetings • Group installation contracts to allow work flexibility

  12. Controls, Commissioning & Endgame • Hamid Shoaee named head of SLAC Controls • Facilitate integration of SLAC & LCLS Controls • SLAC ASD to assist in commissioning the Injector and transition to operations • Laser operations to transition to ASD ops • FY09 management reserve to provide flexibility in endgame. • Can buy power, services or labor.

  13. Summary • Contingency is adequate to address the project’s risks for this stage of the project. • Project risks are evaluated monthly at the tactical level in the LCLS Risk Registry. • Available contingency will be reevaluated on a monthly basis to ensure LCLS can deliver on its commitments to the DOE. • Programmatic space is an issue. Decision date Oct07. • LCLS is a success when it is well integrated with LUSI. • LCLS-LUSI integration group will play an important role.

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