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Preparing a DOD application using grants Workspace

Learn how to efficiently prepare a DOD application using Grants.gov Workspace, including registration, roles and access, and the benefits of Workspace collaboration. Discover important tips for successful submission.

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Preparing a DOD application using grants Workspace

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  1. Preparing a DOD application using grants.gov Workspace Jen Carlson, Senior Research Administrator, ORPA

  2. Grants.gov Workspace • Workspace is used to apply for federal grants in Grants.gov • We use ASSIST for NIH and AHRQ and Research.gov for NSF • Registration • Instructions on ORPA website: Proposal Development/Getting Started/Electronic Registration • The PI will only need a grants.gov account if they will be completing the application forms, uploading attachments and/or reviewing the application in Workspace

  3. Benefits of Workspace • Multiple users can concurrently complete the application forms • Reuse/Copy existing Workspace forms • Collaborate with Users External to UR • Any changes to the Opportunity Package are immediately reflected in Workspace

  4. Roles and Access in Workspace

  5. Roles and Access in Workspace

  6. Workspace Participant Role A Workspace Participant is able to: • Complete forms • Lock/unlock forms • Check application • Become the Workspace owner

  7. Manage Workspace and Workspace Owner Roles • An individual with the Manage Workspace role can create a Workspace • The user who creates the Workspace becomes the Workspace Owner • The Workspace Owner role can be assigned to another individual with the Participant Role, however there can only be one Workspace Owner

  8. Workspace Owner Role A Workspace Owner is able to: • Add Participants • Reassign ownership • Complete forms • Lock/unlock forms • Override locks • Check application • Complete and notify AOR • Reopen Workspace • Delete Workspace

  9. DOD • Pre-application submitted through eBRAP • Full-application (must be invited to submit) is submitted through Workspace • You’ll need two documents • Program Announcement • General Application Instructions • Log number assigned at pre-application must be entered in the full application under 4a. Federal Identifier

  10. DOD • No salary cap • In addition to biosketches for all key personnel, current and pending support must be submitted • Detailed budget • Break down larger budget categories in the budget justification

  11. DOD • Verification window • Specific information must be identical between the pre-application and the full application for eBRAP to process an application • Application title, eBRAP log number, and all information for the PI, Business Official, performing organization and contracting organization • Any document can be changed other than the Project Narrative and Budget • PI can swap out the documents • Verification isn’t required but is strongly recommended!

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