CONVOCATION DAY TRAINING FOR CLASSIFIED

1. MT. SAN ANTONIO COLLEGE CONVOCATION DAY TRAINING FOR CLASSIFIED Presenters: Karen Saldana Director of Safety, Health Benefits & Risk Management Mike Montoya Assistant Director, Public Safety August 24, 2012

2. Overview of Today’s Meeting • Emergency Operations Plan and Organizational Structure • Description of Classified Roles • Emergency Response Procedures • Emergency Preparedness and Checklists • Staff Training Opportunities • Resources • Q & A

3. Goals of the Emergency Operations Plan • Ensure the safety and security of faculty, staff, students and visitors • Protect College property • Maintain College operations and essential services • Assist the community in disaster recovery

4. Emergency Operations Plan • The purpose of the plan is to establish policies, procedures, and an organizational structure for response to an emergency • The plan is in compliance with State (SEMS) and Federal (NIMS) guidelines • Organizational operating procedures utilize the Incident Command Systems (ICS) for response to an emergency

5. Incident Command System (ICS) Overview • Use of ICS for public agencies is required by Gov’t. Code § 8607 and Homeland Security Presidential Directive 5 (HSPD-5) • Linked to recovery ($$) for response-related activities following a State- or Federal-declared emergency • Standardized, all-hazard incident management concept utilized by police, fire, schools, public health, etc. • Creates for organized chain of command • Manages personnel, facilities, and equipment

6. EOC Function Chart Field Level Function Chart Building Marshal Floor Captain Floor Captain Floor Captain Floor Captain Faculty/You 6

7. Emergency Operations Center • In the event of a campus-wide crisis or disaster, the Emergency Operations Center (EOC) is activated to manage and coordinate resources and personnel to make decisions, and to coordinate the flow of information. • The EOC is the central command and coordination point for disaster response.

8. Criteria for Activation of EOC • Resources beyond College capabilities are required • The emergency will be of a long duration • Major policy decisions will or may be required • Local or state of emergency is declared • Activation of EOC will be advantageous to the successful management of the emergency

9. Classified Roles & Responsibilities • You are a disaster service worker • CA Gov’t Code § 3100:“… all public employees are hereby declared to be disaster service workers.”

10. Classified Roles & Responsibilities • Be familiar with your Department/Division Emergency Plan. Identify your Building Marshal and Floor Captains. • Be familiar with your building’s floor plan. Know where the stairs, fire extinguishers, and first aid kits are located. • Be informed about appropriate safety information relevant to any hazards in your work area (i.e., do you know if hazardous materials are stored in your building ?) • Know about campus emergency procedures such as how to respond in the event of a medical emergency, fire/explosion, earthquake, etc. • To report an emergency, dial emergency services at 9-911 and Public Safety at extension 4555 on all campus phones or 909-274-4555 on a cell phone. You may also contact Public Safety from a blue emergency phone located at various locations on campus.

11. Evacuation • In the event of an evacuation, Choose Your Assembly Area • Know Your Role There, and Help Evacuate • Building evacuation will occur via one of the following mechanisms: • When a building evacuation alarm is sounded; or • Upon notification by a Public Safety Officer, or by a Building Marshal or Floor Captain • When a signal to evacuate the building is sounded, walk quickly to the nearest marked exit and ask others to do the same. • When you evacuate your office, classroom or designated work area, you should have a pre-designated place to meet after evacuation (a.k.a., the Assembly Area). http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html • During evacuations, assist those in need or the disabled to safely exit the facility. Know when to avoid elevators and be aware of alternate exit routes.

12. Evacuation • Once outside the building, move to a designated Assembly Area, take note of who is there, who did not/could not evacuate, and who may have chosen to go home. Share information with the Building Marshal/Floor Captain(s). • Keep streets and walkways clear for emergency vehicles and personnel. • An Incident Command post may be established on campus where emergency personnel will meet to share and disseminate information. • In the event of a full-scale campus closure, Building Marshals/Floor Captains will receive notification in their Assembly Areas of next steps. Faculty/staff leadership roles will continue during a full-scale evacuation. DO NOT return to an evacuated building unless directed to do so by a Campus Safety Officer or by a Building Marshal or Floor Captain.

13. Shelter in Place Some emergencies may require you to take shelter in your office. If you are notified to shelter-in-place or you find you cannot exit a building because of greater dangers outside the building: • Move to an interior room or building space away from as many windows as possible. • Do not use elevators. • Bring everyone into the room. • If available, take a radio or television with you to monitor the news. • Shut and lock all windows and doors. • Make a list of who is there and be prepared to provide this information to Public Safety. • Keep calm and review evacuation procedures with staff members. • If available, check your Mt SAC email regularly for messages giving you further instructions. • Stay where you are until otherwise notified by emergency personnel.

14. Medical Emergency Call emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909-274-4555 from a cell phone. You may also report an emergency to Public Safety from a blue emergency phone located at various locations on campus: • Give your name • Describe the nature and severity of the medical problem • Give the campus location of the victim • Provide an estimated age and gender of the victim • Describe whether or not the victim is conscious and breathing • Look for emergency medical ID and give all information to Public Safety • Administer first aid to the extent possible based on your level of training NOTE: Please remain on the phone with the dispatcher until the arrival of Public Safety officers or emergency personnel.

15. Fire/Explosion If you discover fire or see smoke: Gather the following information and call emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909-274-4555 from a cell phone. You may also contact Public Safety from a blue emergency phone: • Building name and number • Room/location of fire • Type of fire • Smoke or flame • Smoke odor

16. Fire/Explosion (continued) MINOR FIRES (Smoke in a wastebasket) LARGE FIRES Evacuate the building and pull a fire alarm If you are the last person out of a room, close the door behind you – DO NOT LOCK THE DOOR If you become trapped inside a building during a fire: Call emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909-274-4555 from cell phone. You may also contact Public Safety from a blue emergency phone. Tell them your location and that you need Emergency assistance. Stay near a window and close to the floor If possible, signal for help Locate the fire extinguisher and follow these instructions: Fire Extinguisher Instructions: P PULL safety pin from handle A AIM nozzle at base of fire S SQUEEZE the trigger handle S SWEEP from side to side NOTE: Always notify Public Safety in the event of any fire at extension 4555.

17. Hazardous Materials In case of a hazardous materials spill or exposure to infectious material, remain calm, and proceed as follows: Chemical and Solvent spills • If spill involves personal injury, remove clothing and flush with warm tap water for 15 minutes • Call emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909-274-4555 by cell phone • Immediately evacuate and limit access to the affected area • All evacuations should be upwind from the release location For small spills/those not involving immediate danger to lives or property: • Confine the spill • Evacuate and secure the area; limit access to authorized personnel • Call emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909-274-4555 by cell phone • Identify yourself and location of spill • Be as specific as possible about the type and amount of material spilled

18. Bomb Threat or Suspicious Object • Report all bomb threats to emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909-274-4555 from a cell phone. You may also contact Public Safety from a blue emergency phone. • Do not evacuate the building unless it is safe and you are directed to do so • If a bomb threat is received by telephone, get the following information • What kind of bomb is it? • Where is the bomb? • When will it explode? • What does it look like? • If a bomb threat is received by mail, or a suspicious object is discovered, do the following: • Do not handle the envelope or object • Evacuate all persons from the immediate area • Stop anyone from entering the area • Call Public Safety at extension 4555

19. Earthquake Should an earthquake strike while you are at an indoor work location, do the following: • DUCK – Duck or drop down on the floor • COVER- Take cover under a sturdy desk, table or other furniture. If that is not possible, seek cover against an interior wall and protect your head and neck with your arms. Avoid danger spots near windows, hanging objects, mirrors or tall furniture • HOLD – If you take cover under a sturdy piece of furniture, HOLD on to it and be prepared to move with it. • If you are in a hallway, drop to the floor against an interior wall-protect your head and neck with your arms. • If you are with visitors or students, shout “Earthquake! Duck, Cover and Hold!” • Do not enter or exit the building during the shaking – there is danger from falling debris • Do not use the elevators • If you are outdoors, find a spot away from buildings, trees, streetlights, and power lines. Drop to the ground and stay there until the shaking stops. Do not return to your building until authorized.

20. Active Shooter/Civil Disturbance How you respond to an active shooter or a civil disturbance will be dictated by the specific circumstances of the encounter. If you find yourself involved in an active shooter situation, remain calm and use these guidelines to help you plan your strategy: • Proceed to a room and lock the door if possible. Use furniture to block the door(s). • Turn off lights and get down on the floor below window level and take cover behind or underneath something that will conceal you (such as a desk, table, cabinet, etc.) and remain silent • Get out of building or area if safe to do so

21. Active Shooter/Civil Disturbance • If safe to do so, dial emergency services at 9-911 and Public Safety at extension 4555 from a campus phone or 909.274.4555 from a cell phone. You may also contact Public Safety from a blue emergency phone located at various locations on campus. Keep cell phone on vibrate. • Advise dispatcher of what is taking place, and: • Inform him/her of your location. • Remain in place until the police, or public safety staff member that is known to you, give you the all clear. • Do not respond to any voice commands until you can verify with certainty that they are being issued by a police officer or public safety personnel.

22. Emergency Preparedness First and Foremost: You Must be Prepared Personally • The College will be stretched very thin to just take care of students and the injured/displaced. • We will need faculty and staff to be personally prepared at home so they can HELP. • Get emergency supplies into your office, car, and home. Update your personal evacuation plan. You can start by going to www.espfocus.org or www.ready.gov. • Ensure that your emergency contact information is up to date in the web portal for the campus mass notification system https://myportal.mtsac.edu

23. Emergency Preparedness Before an emergency: • Conduct an office and home hazard hunt - Know how to shut off utilities. Secure and anchor furniture. Purchase a fire extinguisher and know how to use it. Have smoke detectors. • Create an emergency plan with your family that includes: • A communications plan • An evacuation plan • An emergency financial plan • Alternate transportation plans • Practice plans with your family • Create an emergency supplies kit of food, water and supplies for your home, care and your workplace • Know the emergency plans at your children’s school, child care, etc. • Learn first aid and CPR

24. Emergency Supplies Checklist • Keys – extra set of car and house keys • Water – 3 days to 1 week supply or 1 gallon per person per day • Food – 3 days to 1 week supply of non-perishable food, manual can opener, utensils • First Aid Kit – with manual and medical supplies • Radio – extra batteries • Flashlights – extra batteries, matches, lighter • Medications – over-the-counter, prescriptions and prescription lists • Cash and important documents – small bills, coins, deeds, insurance papers, medical cards, etc. • Clothing and sturdy shoes, bedding • Tools – adjustable wrench, fire extinguisher, sturdy gloves, whistle, small mirror, etc. • Sanitation and hygiene supplies • Special needs – supplies for kids, pets, seniors, and people with disabilities

25. Evacuation Checklist • Emergency supply kit • Out-of-state contact list • Cash and credit cards • Important documents • Medications and prescriptions • Clothing and personal hygiene items • Photos of family, property • Baby/children needs • Special needs items • Pet care items

26. Staff Training Opportunities Voluntary Course Offerings • Campus Community Emergency Response Team (CERT) • CPR/First Aid • Building Marshal/Floor Captain • Environmental Health & Safety course offerings (ASCIP online) • FEMA online course offerings (SEMS/NIMS)

27. Resources • To view your Building Evacuation Plan, go to: http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html To obtain a copy of the Emergency Quick Reference Guide, go to: http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html To view the Shots Fired on Campus Video, go to: https://myportal.mtsac.eduhttps://plrs02.mtsac.edu/SFOC/ccmaker.swf To sign up for the Connect Ed Mass Notification System, go to: https://myportal.mtsac.edu To review the campus emergency procedures, go to: • http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html • Additional Resources: www.earthquakecountry.info www.ready.gov www.prepare.org www.fema.gov/areyouready/ www.espfocus.org

28. Contact Us Karen Saldana 909.274.5508 ksaldana@mtsac.edu Mike Montoya 909.274.5538 mmontoya@mtsac.edu