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Training Module 2 Responsibilities of Governing Bodies

Training Module 2 Responsibilities of Governing Bodies. Prepared by RCAP Solutions for the PA Department of Environmental Protection. Responsibilities. As an elected or appointed official. Course Overview. Know your responsibilities Adequate capacity Specifying roles

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Training Module 2 Responsibilities of Governing Bodies

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  1. Training Module 2Responsibilities of Governing Bodies Prepared by RCAP Solutions for the PA Department of Environmental Protection

  2. Responsibilities • As an elected or appointed official

  3. Course Overview • Know your responsibilities • Adequate capacity • Specifying roles • Procedures and practices • Delegating tasks • Legal and financial issues • Decision making • Customer education

  4. Responsibilities • Legal and Financial • Managerial and Ethical • Personal liability

  5. Responsibilities • Numerous responsibilities

  6. Legal Responsibilities • Includes: • Carrying out Ordinances • Environmental Compliance • Record Keeping • Contracts and Purchasing • Non-discrimination and Worker Protection

  7. Legal Responsibilities • Operator duties • Reporting • Procedures • Regulations • Board is ultimately responsible!

  8. Legal Responsibilities • Record Keeping • Generally required • Organization and Storage issues • Possession and Retrieval • Dispute Resolution

  9. Legal Responsibilities • Sunshine Act • Right to Know • “Open Meetings/Open Records“ document

  10. Legal Responsibilities • Appendix A • List of Federal Laws • Safety • Job Discrimination

  11. Legal Responsibilities • Purchasing • Bidding • “Purchasing Handbook”

  12. Legal Responsibilities • Contracts • Obligations

  13. Financial Responsibilities • Fair rate structure • Paying bills on time • Equitable delinquency collection

  14. Financial Responsibilities • Spend wisely • Selection of consultants • Contract the Contractor

  15. Financial Responsibilities • Purchasing delegation • Fair wages

  16. Financial Responsibilities • Grant applications • Loans and bonds • Investments

  17. Exercise • 50 sit ups! • Just kidding! • Take a few minutes to complete the exercise in your workbooks

  18. Managerial and Ethical Responsibilities • Utility Manager • Procedures and Practices • Avoid unexpected problems

  19. Managerial and Ethical Responsibilities • Areas of concern • Treatment • Distribution • Personnel • Finances • Compliance and Security • Customers

  20. Managerial and Ethical Responsibilities • Practices • Monitoring programs • Testing and Reporting • Meetings • Performance reviews • Complaint response procedures • Board member oversight

  21. Managerial and Ethical Responsibilities • Roles and Responsibilities of Workers • Job descriptions • Contracts and agreements

  22. Managerial and Ethical Responsibilities • Future viability of the system • Planning to ensure this • Technical assistance with source protection

  23. Managerial and Ethical Responsibilities • Security of the water system • Sometimes easy to correct • Technical assistance with security assessment

  24. Managerial and Ethical Responsibilities • Do the right thing! • Conflict of Interest

  25. Managerial and Ethical Responsibilities • Commitment to the water system • Working together • Making unpopular decisions • Timely decision making • Moving past roadblocks

  26. Managerial and Ethical Responsibilities • Common goals • Stakeholders • Statement of Purpose

  27. Managerial and Ethical Responsibilities • Customer education

  28. Managerial and Ethical Responsibilities • Attendance at meetings • Asking questions • “Show them”

  29. Managerial and Ethical Responsibilities • Customer complaints • Address them! • Keep records

  30. Exercise • 10 pull ups! • Just kidding! • Take a few minutes to complete the exercise in your workbooks

  31. Summary • Key points

  32. Resources • DEP websites • Pennsylvania State Association of Township Supervisors, (717) 763-0930 • Governor’s Center for Local Government Services, (717) 720-7395 • RCAP Solutions, Don Schwartz, PA/NJ Program Manager, (814) 861-6093 • National Environmental Training Center for Small Communities, located in Morgantown, WV, (800) 624-8301

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