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Management Control Activity - Government Furnished Material February 2, 2011 Emily Burt-Hedrick

Management Control Activity - Government Furnished Material February 2, 2011 Emily Burt-Hedrick NAVSUP E4. Ready. Resourceful. Responsive!. AGENDA. Policy Directives Procedures Reports Fraud, Waste and Abuse. DON Policy. OPNAVINST 4440.26 dated 5 Jan 1993

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Management Control Activity - Government Furnished Material February 2, 2011 Emily Burt-Hedrick

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  1. Management Control Activity - Government Furnished Material February 2, 2011 Emily Burt-Hedrick NAVSUP E4 Ready. Resourceful. Responsive!

  2. AGENDA • Policy • Directives • Procedures • Reports • Fraud, Waste and Abuse

  3. DON Policy • OPNAVINST 4440.26 dated 5 Jan 1993 • Contractors shall provide all material required for the performance of contracts • Exception when it is determined by DON that to furnish such material would • achieve significant economy • standardization • expedited production • or when it is otherwise in the government’s best interest

  4. DON Policy (cont) • Decision to provide a readily available commercial item as GFM requires • detailed analysis • written justification approved by the commander of the requiring activity, or a designated representative, as being in the best interest of the government

  5. DON Policy (cont) • All requisitions for GFM will be validated by the MCA • Any requisitions not validated will not be filled

  6. DON Policy (cont) • Two types of GFM Requisitions • GFM “Push” • Generated by the government • Preferred method of providing GFM • GFM “Pull” • Generated by the contractor • Will not be utilized unless demonstrated to be a clear advantage to the Navy

  7. Navy MCA POCs • NAVICP serves as Navy MCA • NAVICP-Mechanicsburg • Rory Liebrum rory.liebrum@navy.mil • 717-605-2289, DSN 430-72289 • NAVICP-Philadelphia • Dave Roller david.roller@navy.mil • 215-697-2892, DSN 442-2892

  8. NAVICP GFM Policy • Minimize use of GFM in NAVICP • RADM Harnitchek Standing Order #7, 2004 • “We will demand contractor commitment and investment in all acquisitions. We will never provide Government Furnished Material (GFM) that may relieve suppliers of their contractual performance and accountability. We will never provide GFM to suppliers to mitigate their risk”. • Few “pull” requisitions from vendors for aviation; none in several years for maritime • Minimal “push” requisitions done by NAVICP Inventory Managers • NAVICPINST 4340.2C, 20 Nov 2001 provides detailed procedures

  9. Push GFM Requisition Process Inventory Manager determines requirement IM obtains approval from NAVICP level of authority IM enters approved requisition into Navy ERP

  10. Pull GFM Requisition Process ICP MCA EMAIL request from Vendor Manual validation against contract Navy ERP receives reqn from N9/Q9 DODAAC for commecial repair GFM/CFM MCA enters approved requisition into or releases approved requisition for processing in Navy ERP Navy ERP receives reqn from Navy organic depot with fund code HM, KJ, HS, N3, WH for organic repair order

  11. Reports • NAVICP has not produced any MCA reports since 2004

  12. Fraud, Waste, and Abuse • NAVICP prepared to investigate suspicious GFM requisitions for possible fraud, waste and abuse and take appropriate action

  13. BACKUP SLIDES

  14. Directives • DOD 4140.1-R • DOD 4000.25-1-M • OPNAVINST 4440.26 • NAVICPINST 4340.2C

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