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Information Technology Updates and Enhancements for Improved User Experience

Explore the latest enhancements and fixes in the IT system, including website walk-through, email issues, updating Rolodex, PI certifications, and future enhancements. Learn about notification preferences, addressing attachment issues, and the significance of Elastic Searches. Discover how to navigate roles and access, address common miscommunications, and get assistance with user access requests.

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Information Technology Updates and Enhancements for Improved User Experience

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  1. Welcome

  2. HOT TOPICS: Website walk-thru Email Issue in the Rolodex/Address Book Update Training

  3. HOT TOPICS: •Website Walk-thru •PI/Key Personnel edit Questionnaires or Certifications after completion (How to give temporary aggregator access) •Future Enhancements - highlights •What can't be done in Fibi but we get asked to do… 3/21/24

  4. Fixes and Enhancements • Notifications Preferences • Cleaning up and fixing some notifications issues • Adding more information to Notifications • Award Type and Prime Sponsor • Attachment Issue • Upper case letters in name (.PDF) should no longer cause an issue • Email Address Issue in the Rolodex • SR Locking

  5. FIBI LIMITATIONS • Rolodex - editing (still discussing for initial edit if the entry hasn’t been used) • Comments - Editing and deleting (future enhancement) • SRs – Deleting, notifications, etc. (future enhancements) • Delete PDs - but you can deactivate PDs • What else are you noticing?

  6. HOT TOPICS: •Website Walk-thru •RPPR Certifications (specific to JHURA depts.) •Elastic Searches •Patch Update 3/28/24

  7. PROGRESS REPORT/CONTINUATION/MODIFICATION FOR GRANT OR SUBGRANT JHURA • RPPR – requires Key Personnel Certification • Forms needed: • FillableProgressReport_JHU_Ke yPersonnel_CertificationJHURA only03212024P (Attach to Comments) • FillableProgressReportContinuat ionModforGrantSubgrant031820 24P (Attach to Q1233 or Q1426) SOM • RPPR – only requires PI Cert • Forms needed: • FillableProgressReportContinuat ionModforGrantSubgrant031820 24P (Attach to Q1233 or Q1426)

  8. ELASTIC SEARCH – DID YOU KNOW? • 8 minute wait (Address Book or new information from a feed) • Criteria, criteria, criteria • Employee or Personnel • Last Name, First Name • JHEDID • PERNR

  9. THIS WEEK’S HOT TOPICS: • • • • • Website walk-thru Roles and Access – How to Look them up (710) Other Support Tool (702e) Sync Person Training Update on Patch 4/4/24

  10. Roles and Access – New Hire, Changes, or Clean-up How to Look Roles Up for a User Fibi Report – Reports > Default > 710 Fibi Roles for Users How to get new users added or make changes Link - https://oris.jhu.edu/roles-request/ Common miscommunication Can I have access to Cost Center 111111111? Do you also need to be a reviewer/approver? Please specify.

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