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Scheduling Videoconferences

Megan Troyer OARnet The Ohio State University Internet2 Commons Site Coordinator Training March 22, 2004 Indianapolis, Indiana. Scheduling Videoconferences. Software Vendor Products. Magicsoft VCWizard Forgent ALLIANCE MULTIMEDIA Purchased TODD and GSS (Global Scheduling System)

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Scheduling Videoconferences

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  1. Megan Troyer OARnet The Ohio State University Internet2 Commons Site Coordinator Training March 22, 2004 Indianapolis, Indiana Scheduling Videoconferences

  2. Software Vendor Products • Magicsoft VCWizard • Forgent ALLIANCE MULTIMEDIA • Purchased TODD and GSS (Global Scheduling System) • Radvision iVIEW VCS • Polycom Conference Suite (PCS)

  3. Write Your Own • You can write your own site-specific software using the vendor’s API • Northwestern University has one for their campus using Radvision MCU

  4. Considerations • Are you aware of all the endpoints that you conference with? • Do you use Gatekeepers for E.164? • Do you prefer dial-in or dial-out? • How familiar are your end users with the equipment? • Do you want ad hoc ability?

  5. Considerations • Do you plan to use GDS? • The preceding 00 can be a problem for some vendors • Is your network all one brand? • Do you have a mixed (IP and ISDN) environment? • Do you need to closely track usage?

  6. What the Commons Is Using • Manually scheduled from a web form http://commons.internet2.edu/schedvc.html • We tried Magicsoft VCWizard • They could not keep up with our upgrades • The Commons tries to always have the latest and greatest software and hardware • We are looking into Polycom Conference Suite (PCS)

  7. Who Can Request Use of the Commons? • Only subscribers can schedule conferences on the Commons MCUs • We do still have one MCU available on a first come, first served, ad hoc only basis • This MCU will only have 384 kbps Voice Switched conferencing • Right now requests are handled manually

  8. How do I request? • Web form • http://commons.internet2.edu/vcrequest/ • This form is password protected • Password will be sent upon subscription completion • Form is transmitted to the Internet2 Commons Support Center at OARnet • You will receive a confirming email with proper instructions

  9. Email the request • To ensure a prompt response send it to: support@oar.net but you must be a subscriber • Be sure to include the following information: • Date, Time (including time zone), and duration • Your contact information • Data rate • Number of sites • If continuous presence, specify a format • Do you want the conference streamed? • If so, provide evidence of an audience

  10. More Info ... Gabe Moulton moulton.13@osu.edu or Megan Troyer troyer.59@osu.edu (614) 292-8443 The Ohio State University

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