Orientation Benefits & Staff Supports

1. Orientation Benefits & Staff Supports

2. Successful orientation in UCC Main slide text

3. Benefits and Supports for Staff

4. Staff Benefits • Leave entitlements • Annual leave in contracts of employment • Leave snapshot on HR webpage - https://www.ucc.ie/en/hr/policies/leave/ • Pension scheme - Mandatory Scheme • Model Scheme • If you joined after 1st Jan 2013 – Single Public Service Pension Scheme (further information in Pension Scheme Booklet Section in Pensions Office webpages) • For further information contact pensions@ucc.ie

5. Staff Benefits • Additional voluntary life assurance • Optional membership • Provides a lump sum to your dependents in the unfortunate event of your death • Level of cover is two times salary. • 0.33% of salary • Income continuance plan • Salary protection in the event of illness or accident • Mandatory membership for permanent staff/after 6 months of service for fixed term staff • 1.47% of salary • Contact Kathy O’Connell – Ext. 2674

6. Staff Benefits Sick Pay Arrangements for Public Sector Employees https://www.youtube.com/watch?v=Y0Gh_RcmI_M

7. Staff Benefits • Group Personal Accident Scheme • Mandatory membership for all employees • Provides 24/7 cover worldwide (including for a career break no longer than one year • .06% of salary • UCC Advantage Scheme • Discounts offered to UCC staff upon production of a UCC staff card. Discounts regularly e-mailed to all staff . • Travel Pass Scheme • Annual bus and commuter rail tickets • Deducted from gross pay – not subject to BIK or employer PRSI • Contract end date must not be less than one year from the start date of the scheme (1st January each year)

8. Staff Benefits • CampusBike scheme • Access to a bicycle for hourly use during the working day. 14 bicycles are available at various locations across campus.To register contact commuting@ucc.ie. www.ucc.ie/en/build/commuting/cycling. • Cycle to work Scheme • Max spend 1k • Standard pay back year – 12 months • Contact payroll for tax benefits • Mardyke Sports Arena • No joining fee • €37 per month (full membership) - single • €27 per month (gym or pool) – single • As a member, either single or couple, you are entitled to 2 children on your membership for free if they are under 17. Any additional child under 17 is €60 per child. A child 17-18 would be €66 per child and 18-22 would be €160 per child to put them on the membership per year. • CrecheCoisLaoi • Childcare for staff and students

9. Staff Benefits • Staff Fee Concession Scheme • Relevant courses of study agreed with the head of department/school and HR • Fixed-term staff – Must apply for eligibility in advance of registration for the course of study. Reimbursement only upon completion of the course of study if still in employment in UCC at that time • 50% of fees covered for external relevant courses on successful completion. • Staff Training and Development • On-line calendar available on https://www.ucc.ie/en/hr/wellbeingdevelopment/training/

10. Staff Benefits • Staff Sports and Social Club • Organises social and sports events for staff and their families • Offers discounted cinema tickets for the Gate cinemas • Membership of the Club is a nominal fee of €2.50 per month • Supports staff sports clubs in UCC: • UCC Staff Athletics Club • UCC Staff Golf Society • UCC United Men’s Staff Soccer • UCC Fantasy Football Club • UCC Retired Staff Association • UCC LGBT Staff Network • UCC Players

11. Mentoring Scheme For Newly Appointed Staff • Majority of newly appointed staff assigned a mentor • Mentee led process • Purpose: Facilitate smoother adjustment to new role • Match based on experience, personal styles and mentee development needs identified at interview • Academics – Participationobligatory under formal ‘Probationary & Establishment’ procedures • Mentoring process confidential • NO reporting relationship between mentee & mentor • Meet approx. 6 times & of one year duration. Mentee & mentor training provided

12. Performance Development Review Scheme • Self-assessment • Development at university, department and individual levels • Facilitation of staff in reaching their full potential • A means of enhancing quality • https://www.ucc.ie/en/hr/performance/pdrs • For more information contact • Angela O’Donovan • A.ODonovan@ucc.ie . Ext. 3882

13. Employee Self Service Employee Self Service (ESS) is UCC’s online application that allows users to log in and view their own HR, Payroll and leave information on the web such as: • Current and historic payslips • Bank details • P60s • PRD Certificates • Annual leave balances • Contact details • Next of kin details • Qualification details http://www.ucc.ie/en/ess/

14. Garda Vetting • The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 commenced on Friday 29th April 2016, resulting in consequential obligations for the University concerning new and existing staff members.   • This Act provides a legislative basis for the mandatory vetting for persons who wish to undertake relevant work or activities (see definition below)* with children or vulnerable adults. This requirement applies to anyone who will have regular access to children and/or vulnerable persons in the course of their employment.  It is now a criminal offence for organisations to fail to carry out the necessary vetting of such employees, contractors and volunteers. • Retrospective/Re-vetting: Section 20 of the Act provides for retrospective vetting and re-vetting of employees. Retrospective vetting of non-vetted existing staff (where required)* must be carried out for all relevant staff by 30 April 2018.  There is no timeline prescribed by the Minister as yet with respect to the re-vetting of existing employees. • It is now mandatory that all new and existing staff, including hourly occasional staff, research staff, contractors and volunteers are vetted (where relevant)*. • Note:  For the purpose of this act, for now, vetting will not be required for those who have access to registered UCC Students under the age of 18. Vetting is not required for staff members simply because they are in the vicinity or the same building as Children or Vulnerable adults. It is only necessary where there is regular contact or access.

15. Supports in times of difficulty • Staff Charter • The UCC Staff Charter outlines the responsibilities of UCC as the employer and UCC staff as employees to each other. It is not a legal document and does not establish legal obligations on the University, but is intended to help create a positive and supportive work environment for all the staff of the University. • Disputes - Policies • UCC Grievance Procedure • Duty of Respect and Right to Dignity Policy • Dispute Resolution Procedure • UCC Disciplinary Procedures • Alternative Dispute Resolution Policy i.e. mediation • Dispute Resolution Mechanisms in UCC • The head of school/department/discipline is responsible for resolving disputes in their area of responsibility • Employee relations team and/or local HR Managers are available to provide assistance and advice • Welfare contact person in HR is available for confidential one to one consultations • Independent Staff Ombudsman appointed by the President and endorsed by both Management and Unions

16. Wellbeing Supports for Staff • Employee Assistance Programme (family support) • 24 hour confidential point of support 1800 817 435 (free-phone). Staff and immediate family members (counselling only available to those over the age of 18). Free Legal and Financial advice. • Training/Activities • Resilience, conflict management, stress management, Mental Health Awareness, nutrition talks, Lucky Dip classes, Art Relief, Yoga, Samba. • Seminars & Events • Seminars on parenting, motivation, mindfulness • Staff Money Management Event – advise on budgeting, Tax, Wills etc. • Student & Staff Initiatives/Programmes • Health Matters Day/New Year New You • Desk to 5K Fun Run Family Friendly Policies - https://www.ucc.ie/en/hr/policies/family/ Adoptive Leave/Carer's Leave/Force Majeure Leave/Flexible Working Hours Paternity Leave/Parental Leave/Maternity Leave/ Returners Scheme

17. Questions? Contact: Sylvia Curran Staff Wellbeing and Development Advisor HR Department Ext: 1814 E-mail: s.curran@ucc.ie