1 / 8

MANDATORY COMMODITY CODING

MANDATORY COMMODITY CODING. ALL PURCHASE ORDERS MUST BE TYPED UTILIZING COMMODITY CODING. WHY???. FIVE YEARS - REQUEST BY AUDITORS. STATE MANDATED. TRACK END OF YEAR REPORTING OF PRODUCTS PURCHASED BY CATEGORY. MANDATORY COMMODITY CODING. NIGP NOTEBOOK OF COMMODITY CODES

cerise
Download Presentation

MANDATORY COMMODITY CODING

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. MANDATORY COMMODITY CODING ALL PURCHASE ORDERS MUST BE TYPED UTILIZING COMMODITY CODING WHY??? FIVE YEARS - REQUEST BY AUDITORS STATE MANDATED TRACK END OF YEAR REPORTING OF PRODUCTS PURCHASED BY CATEGORY

  2. MANDATORYCOMMODITY CODING • NIGP NOTEBOOK OF COMMODITY CODES • ALVIN ISD LIST OF COMMMODITY CODES • POINT OF CONTACT: TOBI JOHNSON, EXT. 2943 • ALL ORDERS – EACH LINE ITEM MUST BEGIN WITH THE SELECTION OF A COMMODITY CODE

  3. MANDATORY COMMODITY CODING • ABSENCE OF COMMODITY CODES WILL NOT BE ALLOWED – AND WILL RESULT IN SLOWING DOWN YOUR PURCHASE PROCESSING – DIRECTIVES MUST HAVE INCLUDE THEM. • YOU MUST HAVE A COMMODITY CODE FOR EVERY LINE ITEM ORDERED!

  4. MANDATORY COMMODITY CODING • ADD THE COMMODITY CODE TABLE TO YOUR DESKTOP FOR QUICK REFERENCE!!! First minimize everything on desktop • Open your folders icon • Go to H:/Policy and Procedures/Commodity Codes/AISD Commodity Codes • Click and Hold and Drag file to your desktop

  5. MANDATORY COMMODITY CODING • To use your new desktop icon • Open file • Put cursor in the B column • Hold Ctrl Key and press F • Enter broad description and press enter

  6. MANDATORY COMMODITY CODING • LIBRARY BOOKS • STAPLER FOR COUNSELOR’S OFFICE • FLAG FOR CLASSROOM • CALCULATOR FOR THE OFFICE • COPY PAPER • CALCULATOR FOR THE MATH CLASSROOM • ART SUPPLIES FOR DRAMA CLASS • STAFF DEVELOPMENT PROJECT FOR ELEMENTARY TCHRS • STAPLER FOR THE CLASSROOM • ASBESTOS ABATEMENT AT THE HIGH SCHOOL • SCHOLASTIC BOOK FAIR IN THE LIBRARY • SCIENCE LAB SUPPLIES FROM WARDS SCIENTIFIC GROUP PARTICIPATION PROJECT

  7. MANDATORY COMMODITY CODINGTIPS AND ADDITIONAL INFO • When typing a requisition put in Commodity Code and PRESS Enter and THEN type over the COMMODITY CODE INFORMATION • Once you have identified the code we do not need the verbage… save your text area for important stuff – like what you want to order!!!! Type over verbage!

  8. PURCHASING DEPARTMENTAL MEETING QUESTIONS/ANSWERS LET’S TALK ABOUT IT!

More Related