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Governance in public safety communications

Governance in public safety communications. Creating Regional Advisory Committees And Regional Radio Boards August 2007. Statewide Radio Board. Equal representation One third State Agencies One third local government/public safety /ems metro area

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Governance in public safety communications

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  1. Governanceinpublic safety communications Creating Regional Advisory Committees And Regional Radio Boards August 2007

  2. Statewide Radio Board • Equal representation • One third State Agencies • One third local government/public safety /ems metro area • One third local government/public safety/ems greater Minnesota • Charged with completing ARMER build-out • An evolving governance platform • Structure provides for Regional Radio Boards/Advisory Committees • SRB defines regions

  3. Regional Advisory Committee • RAC may create a Regional Radio Board • RAC may be staff level appointments representing local government units within a region of development • RAC may act cooperatively with SRB to complete basic communication and interoperability infrastructure • RAC has limited power and authority

  4. Regional Radio Board • Regional Radio Board is a Joint Powers entity within the meaning of MS 471.59 • RRB has all the powers of a Joint Powers entity allowed in MS 471.59 plus additional powers provided in MS 403.39 • RRB JPA may provide for additional members defined in agreement • Local Government units and other public agencies must coordinate through RRB • RRB may establish policies and adopt rules

  5. Organizing a RAC • Two or more counties or a city and one or more counties provide SRB notice of intent to create RAC within a defined region. • Define intended region • Define membership requirements • Develop operational procedures • Representative guidelines, who sits on RAC, voting, etc. • Meeting frequency, schedule, location, minutes, notices • Outreach and member communications • Develop RAC policies, goals and objectives • Adopt by-laws and procedures

  6. Requirements for RRB Required elements of a RRB JPA (471.59): • Identify participating units of government • Define purpose of agreement • Identify power to disburse funds • Identify for policies disbursement of funds, contracts, etc. (identify party) • Provide for accountability of funds • Define termination and/or withdrawal process • Provide for distribution of property • Identify and define qualifications for additional board members (403.39)

  7. Additional elements for RRB • Define Board officers • Define Board committees • Define quorum and voting requirements • Identify administrative party • Provide for joint purchasing • Provide for budget adoption • Define JPA approvals process • Define JPA amendment process • Other elements common or unique to the parties

  8. Lessons already learned • Keep process open • Develop outreach and encourage broad-based participation from all levels of government • Encourage vendor and NGO participation • Maintain solid lines of communication to affected governing bodies • Develop broad based committees • Only adopt policies on an “interim” basis and then only those you must (RAC) • Work with partners to develop standards based approach to planning and development issues • Begin planning efforts immediately

  9. Resources • ARMER/911 Scott.Wiggins@state.mn.us • Central Minnesota RAC and RRB www.cmnradio.org • SE Minnesota RAC www.semnradio.org • Tom Hannon thannon@charter.net

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