1 / 13

Property Management

Property Management. Interdependence among Major Functions. Alex N. Barenblitt. CPPM, MBA. Introduction. Property Management is more than “Inventory Management” Property Management requires a Multi-Disciplinary approach – Program, Contracts, Procurement…

chance
Download Presentation

Property Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Property Management Interdependence among Major Functions Alex N. Barenblitt. CPPM, MBA

  2. Introduction • Property Management is more than “Inventory Management” • Property Management requires a Multi-Disciplinary approach – Program, Contracts, Procurement… • Property Management requires Multi-Directional communication • Property Management has a direct impact on risk and results • Asset cost and risk is second only to Staff cost

  3. Major Functions/Departments • Business Development/Proposal Development • Contracts & Subcontracts Management • Program Management • Property (Asset/Logistics) Management • Finance & Accounting • Procurement • Engineering • Facilities • Operations • Production • Quality • Compliance • Human Resources

  4. Each Function/Department has its own Role & Perspective • Each role & perspective is valid & important • Each adds value, controls risk • Each is impacted by others, none is self-contained • Each works best as the “members of an orchestra” to result in beautiful “music” * • Property Management is the “conductor” for the “Property Score” * - Rick Shultz, CPPM CF, JHU Applied Physics Lab

  5. Principal Roles (Property Perspective) • Business Development • Win Profitable Business • Contracts Management • Negotiate favorable terms • Program Management • Achieve profitable results • Achieve contract mission • Procurement of CAP • Engineering • Use of the right Property at the right place at the right time • Property Management • Effective & Efficient property control • The right property at the right place at the right time • Compliant property control • Provide guidance & direction • Finance & Accounting • Efficient & effective financial management • Accurate accounting • Procurement • Efficient & Effective • Best Value

  6. Principal Roles (Property perspective) - Continued • Facilities • Provide the right environment for operations • Operations • Effective & Efficient Planning/Scheduling • The right property at the right place at the right time • Production • Efficient and effective use of Property • Quality • Follow Established Processes • Ensure high-quality deliverables • Compliance • Ensure compliance with regulations, contract terms • Human Resources • The right people performing the work

  7. Overall Property/Asset Lifecycle(Prior to Receipt) • Opportunity identification • Business Development • Statement of Work • Requirements Analysis • GFP vs. CAP Analysis • Requested GFP listing • Procurement/CAP Sourcing • Proposal • Business Development • Contracts/Subcontracts • Program Management • Property Management • Finance & Accounting • Human Resources • Contract Negotiation • Terms & Conditions, Regulations, Reporting • Contracts Management • Program Management • Property Management • Facility Preparation • Physical site preparation • Facilities Management • Physical site preparation, build-out • Security, Receiving • Staffing (Property Custodians) • Hiring, Training • Human Resources • Site/Contract - specific procedure development • GFP Request & CAP Procurement • Program Management • Procurement Plan • Property Management • Operations Preparation • Finance & Accounting • Planning/Scheduling

  8. Property/Asset Lifecycle(Upon Receipt) • Receipt from Government • Receiving Staff • Count/Condition • Acknowledge Receipt • Execute and transmit acceptance form (e.g. DD1194, other) • Property Custodian • Mark (Tag/Label), Enter Data into Asset Database • Report receipt as appropriate • UID Registry, if applicable • Point of Storage/Use • Program Management • Receipt from Vendor (CAP) • Receiving Staff • Count/Condition • Acknowledge Receipt • Inform Procurement, Accounting • Property Custodian • Mark, Enter Data into Asset Database • All Receipts • Store or Forward to Point of Use, as required • Record location in Asset Database • Record Assignee/Property Custodian, as appropriate

  9. Property/Asset Lifecycle(During Custodianship) • Monitor Consumption • Review for Excess/Obsolete Property • Develop and Provide Reporting • Document and communicate movement, transfers (Users) • Ensure only contractually authorized use • Perform Contractor Self Assessments • Perform Inventory Audits • Use applicable method • Random Statistical Sampling, Wall-to-Wall, A-B-C, Location, etc. • Review Acquisition, Receipt records for compliance • Subcontractor Control • Survey Subcontractors • Perform Oversight Audits as appropriate

  10. Property/Asset Lifecycle(During Custodianship) - Continued • Submit requests for Transfer, as required • Program Management • Property Management • Contracts Management • Finance & Accounting • Process Loss Reports, as applicable • Program Management • Property Management • Security • Contracts Management • Finance & Accounting • Process Dispositions, as applicable • Excess/Obsolete • Program Management • Property Management • Contracts Management • Finance & Accounting

  11. Property/Asset Lifecycle(Transfer/Delivery, Contract Closeout) • Prepare Property Completion documentation • Update Asset Database • Prepare DD250’s/DD1149’s • WAWF Submittals, as applicable • Ship/Deliver • Gain Acceptance Execution • Prepare Invoices • Prepare Annual Reporting • NF 1018’s • DD1662’s, if still applicable • 100% inventory of remaining Property • PCARSS (or other) Submission • Execute Disposition Instructions • Document Disposition Completion • Submit final Relief of Stewardship • Process Contract Closeout • Property Management • Contract Management • Finance & Accounting • Facilities

  12. Communication, Teamwork is CriticalThroughout the Contract Lifecycle • All major functions/departments are key members of a Program Team • Each is impacted by all other members of the Team • Property (Assets) is second only to Staff for cost & risk • Business Systems Rule now has “teeth” • Missions cannot be met without good management of Property • Tasks cannot be performed without the right Property in the right place at the right time

  13. Final Thoughts • Effective and Efficient Property Management is more than just Inventory Management • Effective and Efficient Property Management is a lifecycle, not an event • Effective and Efficient Property Management can be a key differentiator • Effective and Efficient Property Management can be a key source for cost reduction or reduction of risk • Effective and Efficient Property Management takes good teamwork and communications among major Functions and Departments

More Related