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17 th EERA-JPNM Steering Committee Meeting

17 th EERA-JPNM Steering Committee Meeting. Warsaw University, Faculty of Physics (Poland ) 18 th -19 th June 2019 L. Malerba, EERA JPNM coordinator CIEMAT, Spain lorenzo.malerba@ciemat.es. 13:30 – 14:00 Introduction L. Malerba. 17.01.

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17 th EERA-JPNM Steering Committee Meeting

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  1. 17thEERA-JPNM Steering Committee Meeting Warsaw University, Faculty of Physics (Poland) 18th-19th June 2019 L. Malerba, EERA JPNM coordinator CIEMAT, Spain lorenzo.malerba@ciemat.es

  2. 13:30 – 14:00IntroductionL. Malerba 17.01

  3. Composition of SC, attending members and proxies, verification of quorum 17/17 votes available Quorum: 1/2 +1 = 9 votes  meeting is valid (also people) Qualified majority (2/3 votes): 11 votes Simple majority(after 2 unsuccessfulballots): 9 votes Any comment on minutes of 16thmeeting? Formallyalreadyapprovedremotely * Remoteparticipation ** To be accepted as new full member

  4. Approval of Agenda Anycomments/remarks/proposed changes?

  5. List of actions from previous meeting

  6. 14:00 – 14:30News from EERAI. Matejak 17.02

  7. Notes

  8. 14:30 – 15:30Plans for JPNM Forum 2019C. PareigeSRA publicationK. Nilsson 17.03

  9. Notes

  10. 15:30-16:00 BREAK

  11. 16:00 – 17:30Situation budget /Plan for 2019L. Malerba 17.04

  12. Situation with treasurer and management support officer for JPNM based at EERA • Seriousstepshavebeentakenby JP Bioenergytomakesurethatwe can share thecost of a full time personbased at EERA toact as treasurerforbothJPs and toprovidesupport • Conditionsgiven in documentuploaded in themeeting folder (preparedby JP Bio) • A secretariat at EERA reinforces the EERA brand of the JP and facilitates the integration of the JP with the other JPs. Common materials such as templates, documents and presentation, communication plan, web site and so on can be easily shared together with the office • The secretary can assume the role of treasurer of the JP • Cost is significantly reduced, sharing the resource with other 2 JPs. The wage for a secretary is of 65.000 euro/year + 5000 euro for the office for a total of 70000 euro/year. If 3 JPs share the secretariat, each pays 23,333 euro/year. • Thesecretaryis: • Operationally managed by SecGen(holidays, leaves etc.) • Functionally managed by the JP Coordinator • EERA should start to advertise the position at the end of August 2019 to get the new secretaryin January2020 • We are currently waiting for the decision of the SC of JP Bio & Geo • If the decision is positive, we should foresee about 25 k€/yr from 2020 on to pay for the person and relevant journeys (e.g. to participate in SC meetings) • Whatto do ifthedecision of JP Bio & Geo isnot positive?

  13. JPNM fee payment in 2018

  14. JPNM fee non payers in 2018

  15. What to do with those who don’t pay the fee – reminder from previous meeting First action – full members: Full members that didn’t pay should do so or else provide a timing within which they’ll pay or else, as limiting case, provide a justification for not being able to pay and propose an in-kind compensation for it (compensation to be discussed and approved by SC) Second action: full members should identify the reason why their associates didn’t pay: No interest any more  will be removed (also from PPs, not acceptable if associate is partner in a Euratom project!) They forgot, or they didn’t know they were supposed to pay, didn’t know what the invoice was about when they received it, or didn’t receive it when informed and invoice was received they should pay If no payment within the year 2018 Commitment to pay double fee in 2019, if commitment not respected in 2019 before submission of Euratom proposals (if any), they will be removed from membership and from PP, as well as from proposals If no commitment, will be removed from membership and from PP already in 2018

  16. Expenses so far incurred in 2019:Current balance

  17. Other expenses foreseen in 2019 * Caroline toreportonopportunity and stepstaken

  18. Expenses foreseen in 2020 *to be addedtothe 5 k€ fromeachproject, total availability 20 k€, Marjorietoreporton idea and currentsituation **seerequestfrom A.M. Ruíz, JRC

  19. 17:30 – 18:00Open access at JRCK. Nilsson 17.05

  20. 18:00 END OF FIRST DAY

  21. 8:30-8:45Welcome coffee SECOND DAY

  22. 8:45 – 9:30Presentation of new full member candidate: Fraunhofer IZFPMarc Bläsing 17.06

  23. Notes • Thepresentation of Fraunhofer IZFP willlastabout 20 minutes, 10 minutes questionswillfollow, then 15 minutes of discussion of the SC forthedeliberation

  24. 9:30 – 10:30Discussion of new SP and updating of DoW based on Pilot ProjectLorenzo Malerba, Marc Bläsing, all 17.07

  25. Introduction: why a new subprogramme? • The new SP willconcern “Materials health monitoring and non-destructive examination ” • Rationale: thisiscurrentlybecoming more and more important in general, and specificallyforthe nuclear industry, in connectionwith safety • Itispart of the digital transformation • Wehavethe chance of havinganinstitutespecialised in thistopicthatagreesto lead a SP onit • Roomforanother SP in thefuture, ifsuitablevolunteerto set up the SP isfound: circular economy and rawmaterials

  26. Introduction: howtoproceed? • Thereis no standardprocedure in EERA to set up a new SP in a JP – proposal: • Startrevision of DoW (thewhole MB involved) • Reduce thelengthbyremovingredundancieswith SRA • Updateitwith • new pilotprojects • LIST OF CONTRIBUTORS PER SP  importantalsotocheckmembers • anyotherchangeduetomutatedcircumstances • Adddescription of new SP • forthemoment no pilotprojects, obviously • define contributors taskfor new SPC  To be listed in theactionsbeforethenext SC meeting!

  27. Notes • Presentation of proposedscope of new SP by M. Bläsing

  28. 10:30-11:00 BREAK

  29. 11:00 – 12:00Situation Euratom proposals linked with PP and JPNM supportSPCs 17.08

  30. Introduction • SPCs are expectedtoprovide a short account of whichproposalstoEuratombearanyconnectionwiththe JPNM PP • Also SC members can provide input onthistopic • Decisionsshould be takenonwhether • anyproposalfulfillstheconditionstoreceivethe EERA JPNM labelaccordingtothe rules (seedocuploaded in themeeting folder) • whichproposalsshouldreceivethesupportletter of the EERA JPNM • draftto be writtenbythecoordinators of theproposalsifinterested

  31. Notes

  32. 12.00 – 13:00Situation of CSA in preparation of EJP on NM: ORIENT-NMLorenzo Malerba 17.09

  33. General features of a EuropeanJointProgramme • Co-fundaction, up to 70% fromthe EC, restfrom MS • EC & MS delegatetothe EJP themanagement of theresearchon a givensubject • Thoughttoallowtheimplementation of a SRA • Can be implementedthroughsubprogrammes and WPsorthrough (internal/open) calls • Providescertainstability of funding, withinlimits • A 5 yrs EJP willmostlikely be renewedlater • Doesnotcompletelyexcludethatparallelprojectsonthesamesubject are launched • Examplesthatcurrentlyexist in Euratom • EUROfusion, Concert (radioprotection) • Examplesthatare currently in preparation • Eurad(waste), Share (decommissioning, forthemomentonlyCSA for SRA) • CSA in WP to prepare EJP onNM

  34. Objectives and overall idea • Plan in allitsaspects a EuropeanJointProgrammeon nuclear materials • ConvincingSRA forall reactor generations • consistentwithnationalprogrammes and industrial needs • Efficientgovernance, legal structure, implementation • Appropriate links withotherbodies and initiatives • Responding EC and MS expectations • Addressallaspects in dialogue with MS and allotherstake-holders • Twolargeworkshopsafterfirst and secondyear as keyappointments

  35. CSA Consortium • 11 MS represented (allthose in SC are in except UK) • Industryrepresented • FORATOM support has beenpromised • EC represented • Associationsrepresented (NUGENIA  SNETP AISBL) • Other MS and associatesto be involvedviaTechnicalAdvisoryGroup (TAG): externalexperts • IMPORTANT: MB membersinvolved in CSA needto be mandatedby SC as representatives of EERA JPNM / sameto be done by NUGENIA

  36. Structure of the CSA ORIENT-NM “ORganIsationof the European research commuNiTyon Nuclear Materials” WP1 – Dialogue withMemberStates – ENEA WP4 – Interactionwithotherbodies and initiatives – KIT Externalworld WP5 – Communication & Dissemination – EERA WP2 – VisionPaper and StrategicResearch Agenda forthe EJP – CEA/EDF WP3 – EJP structure and functioning: legal issues, resource needs and implementation- VTT Internal elaboration WP6 – CSA Management - CIEMAT

  37. WP1 – Dialogue withtheMemberStatesWP4 - Interactionwithotherbodies and initiatives

  38. WP2 – VisionPaper and StrategicResearch Agenda forthe EJP SRA matricial structure

  39. WP3 – EJP structure and functioning: legal issues, resource needs and implementation • Efficientstructure and governance, avoidpastmistakes • Legal involvement of industryonsame footing as otherbeneficiaries in a consortium of MS - how • Carefulbutboldrequest of resources • Implementation: WP orcalls? • E&T reasonable plan • Management of intellectualproperties?

  40. Gantt Chart

  41. 13:00 – 13:15Any Other BusinessAll 17.10

  42. Venue and date of next meeting / AOB • Date: 3rd of December 2019  before JPNM Forum • Venue: Brussels • AOB?

  43. 13:15-14:00 LUNCH

  44. Thankyouforyour attention The GEMMA, INSPYRE and M4F projects receive partial funding from the Euratom research and training programme 2014-2018

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