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E-Business Suite

E-Business Suite. What’s New in Release 12. Connie Barbon, Oracle Senior Sales Consultant. Agenda What’s New in R12. <Insert Picture Here>. Overview Financials 6 Major Initiatives Other “cool stuff” Not really R12… Q & A

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E-Business Suite

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  1. E-Business Suite What’s New in Release 12 Connie Barbon, Oracle Senior Sales Consultant

  2. AgendaWhat’s New in R12 <Insert Picture Here> • Overview • Financials • 6 Major Initiatives • Other “cool stuff” • Not really R12… • Q & A • Additional content on Projects and Human Capital Management included in slide deck

  3. New User Experience

  4. Improved Workflow in Targeted Areas • Campaign Management • Customer Support • Collections & Payments • Loan Management • Financial Consolidation • Online Candidate Registration • Absence Management • Salary Administration • Self-Service Purchasing • Sourcing • Supplier Collaboration • Business Intelligence A New User Experience for R12Accelerate global roll-outs with simplified user interface and business flows • Reduced pop-ups and duplicate screens • Re-designed and streamlined entire workflows • Reduced the number of steps to complete key tasks • Improved overall look & feel and visual style • Increased personalization capabilities

  5. New User Experience New BackgroundPattern NewButtons NewColors NewFonts New Icons

  6. 11i User Experience - example • Define/Assign Set of Books, Specify Conversion options/rules Defining a set of books takes 5 tabs to accommodate all fields and rules Multiple steps required to assign sets of books and specify conversion options/rules

  7. Superior Ownership ExperienceR12 - Single Page for Accounting Setup • Legal Entities • Ledgers • Currencies • BalancingSegments • SubledgerAccounting • Operating Units • BalancingOptions

  8. Oracle Financials What’s New in Release 12

  9. -% General Ledger General Ledger Ledger & Ledger Sets Ledger & Ledger Sets Subledger Accounting (SLA) BankModel Tax Engine InterCompany Multi-OrgAccessControl Inventory Dr Cr Receivables Projects Payables Purchasing Work in Process What’s New in R12 Financials • 6 Major Initiatives • Ledger and Ledger Sets • Subledger Accounting • MOAC • Intercompany • Tax Engine • Bank Model

  10. <Insert Picture Here> Ledgers and Ledger Sets

  11. Ledgers in OracleA set of accounting information for a legal or business entity R12 = Ledgers 4 C’s: Currency, Calendar, Chart,Convention Each ledger is associated with a Chart of accounts, Calendar, Currency, and Subledger Accounting Convention for which accounting information is recorded 11i & Prior = Sets of Books 3 C’s: Currency, Calendar, Chart • Seeded Conventions: • Standard Accrual • Standard Cash • Accrual w/ Encumbrance • Cash w/ Encumbrance • US Federal Accounting • China Standard Accrual

  12. Multiple Accounting RepresentationsParallel Financial Reporting with Ledgers Ledger B Ledger A French Rules French COA French Calendar EUR US GAAPUS COA US Calendar EUR Single subledger transaction can create multiple accounting representations and in multiple currencies Dr Cr Subledger Accounting Payables Invoice

  13. Multiple Ledgers Primary Ledger the main “Activity” Ledger Usually in the local currency For Operational reporting • Secondary Ledger (ex. France requires Statutory Chart) • Differs from Primary Ledger by Chart, Calendar, and/or Convention • For Statutory, Tax or Consolidated reporting • Reporting Currency Ledger • Differs from Primary Ledger by Currency ONLY • Just a translation of the Primary Ledger – no rules required • For Consolidated reporting

  14. Share: • Chart of Accounts • Calendar Ledger B US GAAPUS COA US Calendar EUR Ledger Sets Global Information At A Glance Ledger Set Ledger C US GAAP US COA US Calendar USD Ledger A French Rules French COA French Calendar EUR Ledger D US GAAP US COA US Calendar AUD • Key benefits to many Ledgers in one set • Decision-driving business information always available • Simpler processing and General Ledger management • Data and definitions that can be shared and secured Reporting Currency

  15. LEDGER SETS • Grouping of ledgers with the same chart of accounts and calendar/period type combination • Essentially treats multiple ledgers as one

  16. Perform the Following Across LedgersUsing Ledger Sets • Open/Close Periods • Create Journals • Allocations Across Ledgers • Recurring Journals for All Ledgers • Elimination Sets for All Ledgers • Translate and Revalue Balances • View Information without Changing Responsibilities • View Journals and Account Balances Across Ledgers • Submit Standard Reports • Create Financial Statements that Include Data for Multiple Ledgers

  17. Impacted ApplicationsLedger Sets • Ledger Sets used by General Ledger • Some AR and AP reports use Ledger Sets

  18. Impact/Upgrade ConsiderationsLedger Sets • None; All sets of books upgraded to ledgers • Only need to define ledger sets to obtain processing efficiencies

  19. <Insert Picture Here> Subledger Accounting

  20. General Ledger General Ledger SLA = Centralized Accounting Model, Rules, Engine and Repository 3rd Party Systems Inventory Dr Cr Receivables Projects Subledger AccountingCentralized Rules, Common Repository: Global Control • Internal control and compliance with multiple accounting policies through user-defined accounting rules • Single source of truthfor all subsystem accounting activity with a common data model and repository • Accounting, reconciliation and reporting facilitated by centralized data model • Streamline closing process with common posting engine • Auditable and transparent entries accessible with full drilldown 3rd Party Systems Payables Purchasing Work in Process

  21. Introduction to Subledger AccountingDUAL POSTING SIMULTANEOUSLY Ledger: FR Statutory GL Date: 2-Mar-2006 Invoice# 100 Supplier: ABC Networks Invoice Internal Identifier: 1001 Invoice #100 ABC Networks 2 Monitors – Marketing $1000 5 Printers – Marketing $ 500 Freight $ 100 Tax $ 110 Total $1710 Invoice Internal Identifier: 1001 Ledger: US Corporate GL Date: 2-Mar-2006 Invoice# 100 Supplier: ABC Networks DR CR 1 Expense 01-EXP-200 $1500 2 Freight 01-FR-200 $100 3 Tax 01-TX-200 $110 4 Liability 01-LIAB-200 $1710 Invoice Line 1 Invoice Line 2 Invoice Line 3 Invoice Line 4

  22. Transactions vs. Accounting SLA provides a distinction between a transactionand the accounting representation of the transaction (there can be multiple representations of one transaction) Accounting distributions did not necessarily go away Needed for upgrade customers Needed as starting point for SLA (Don’t want to force customers to define their own SLA rules) In some cases, necessary to allow user input Most default SLA rules just ‘pass through’ the distribution accounts (where applicable)

  23. Streamline Accounting

  24. Impacted Applications General Ledger Payables Receivables Projects Assets Costing OPM Public Sector/Federal • Payroll • Property Manager • Loans • Lease Management (Post R12) • Cash Management • Globalizations • Intercompany

  25. Subledger Journal Entry – more info

  26. Subledger Entry vs. GL Journal EntriesMany to One Controlled by GL JE Summarization setting for each Subledger App (AP, AR, etc): Summarize by GL Date, by GL Period, or No Summarization Invoice No: 136274 GL Date: 01/27/07 3rd Party: Fender 101.100.63580.0000.720.000.000 6,000 EUR 101.100.22100.0000.000.000.000 6,000 EUR SLA JE #1 Invoice No: 131299 GL Date: 01/27/07 3rd Party: Gibson 101.100.63580.0000.720.000.000 3,000 EUR 101.100.22100.0000.000.000.000 3,000 EUR SLA JE #2 Invoice No: 116555 GL Date: 01/27/07 3rd Party: Kramer 101.100.63580.0000.720.000.000 2,000 EUR 101.100.22100.0000.000.000.000 2,000 EUR SLA JE #3 Batch: AP Invoices 27-Jan-07 GL Period: Jan-07 101.100.63580.0000.720.000.000 11,000 EUR 101.100.22100.0000.000.000.000 11,000 EUR GL JE #1

  27. Upgrade Considerations By default, the R12 upgrade migrates at least 6 periods of accounting entries from each application to the SLA data model. You can modify this if desired. For prior periods, the historical data is preserved. You can drill from General Ledger to the historical transactions using standard GL drilldown

  28. <Insert Picture Here> Multi-Org Access Control (MOAC)

  29. Functional Tasks • Order Management • Dunning, Collections, Billing • Requisition, Demand & Purchase Orders • Receiving & Drop Ship • Invoice Receipt, Disbursement • Customer Data Management • Accounting Setup SingleResponsibility MOAC: Multi-Org Access ControlRole based access to Operating Units Perform multiple tasks across operating units without changing responsibilities Holland Legal Entity Belgium Legal Entity Denmark Legal Entity Denmark Operating Unit Belgium Operating Unit Holland Operating Unit Responsibility Responsibility Responsibility

  30. Multi-Org Access Control SetupDefine Security Profile Specify Operating Units Classify Organization as operating unit

  31. MOACTypical Screen in daily use Select Operating Unit during Input

  32. <Insert Picture Here> Advanced Global Intercompany System (AGIS)

  33. SubledgerInvoices &Documents Online Reconciliation Reporting XML Publisher Reports Dr Cr Subledger Accounting General Ledger Receivables Payables Advanced Global Intercompany System Address the Top Barrier to a Fast Close Advanced GlobalIntercompanySystem Web UI Open Interfaces / API • Generate subledger invoices • Control transaction entry with Intercompany Calendar • Fully Configurable Approval Rules • Flexible Security Model • Centrally defined Intercompany Accounts Excel (Web ADI)

  34. Intercompany Journal Across Ledgers

  35. Intercompany Due To / Due From lines automatically generated

  36. AR Invoice billed to SSC France from SSC US (NY)

  37. <Insert Picture Here> Tax Engine

  38. Single Repository of transactions for global business insight • Centralized rules applied to transactions to manage globally and reduce risk • Automation of tax processes on transactions to improve operational efficiency • Improved Reporting • Effective Date Setup • Extensible architecture that supports additions, e.g. Self-assessed Use Tax E-Business TaxCentrally manage tax transactions across entire E-Business Suite Purchasing Internet Expenses Internet Procurement TaxTransactions General Ledger Payables TaxSetup/Rules Receivables Inter-Company Invoicing Order Management

  39. eBusiness TaxTax determination, not just tax codes… Before R12 R12 • eBTax determines tax based on facts about each transaction • Tax rules you can see • Tax attributes collected in fields on key entities • Configure tax rules once per regime and share with your legal entities • Facilitates compliance • Improves auditability • User determines tax by assigning Tax Codes • Tax rules in code • Global descriptive flexfields for country-specific tax attributes • Granular setup at OU level

  40. <Insert Picture Here> Bank Model

  41. Centralized BankingShared Services Disbursements • Bank account is now associated with LE entity rather than Operating Unit • Single bank account serves multiple Operating Units • For Internal Banks and Customer & Supplier Banks • Enhanced Reconciliation LE OU B OU A OU C Inventory Receivables Receivables Projects Projects Work in Process Assets Payables Payables Purchasing PLUS: • Centralized Credit Card Model • Supplier & Customer Banks in TCA

  42. OU A OU B Single Payment Instruction OU C Bank Payments Sub Ledger Accounting Invoices Bank Model: Example of what you can doPay invoices from different OUs with 1 instruction • New Payments Module • New Bank Module • New Bank & Credit Card Features

  43. BanksDefine Owner of Bank Account Specify Legal Entity Owner Where is Account used?

  44. Select Multiple LE’s, OU’s, Currencies in single Payment Run

  45. <Insert Picture Here> Miscellaneous Cool Stuff…

  46. Report Repository Online “file cabinet” to where Financial Reports are published

  47. Add Report to Menu

  48. Control Accounts Control Account – Prevents posting other than automatically from Subledgers

  49. Replacement Accounts Replacement Account will be posted to in place of Disabled Account

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