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Fiscal Compliance Corner MRAM June 2014

Fiscal Compliance Corner MRAM June 2014. Ted Mordhorst Assistant Director for Post Award Financial Compliance Research Accounting & Analysis Tamara (Mara) Rivet Grant Analyst Grant and Contract Accounting. Audit Developments. NIH Audit – Questioned costs of $ 6.4 million including:

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Fiscal Compliance Corner MRAM June 2014

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  1. Fiscal Compliance CornerMRAM June 2014 Ted Mordhorst Assistant Director for Post Award Financial Compliance Research Accounting & Analysis Tamara (Mara) Rivet Grant Analyst Grant and Contract Accounting

  2. Audit Developments • NIH Audit – Questioned costs of $6.4 million including: • $3.2 million in Salary, Fringe Benefits & F&A • Majority of costs were for Administrative & Clerical Salaries • $3.2 million in Other direct costs and related F&A. • Majority were related to incorrect classification of a subaward relationship as a vendor relationship

  3. OMB Uniform Guidance Update • Core Team has been active reviewing the revised regulations that will take effect 12/26/14. • Have identified a lot of changes • Some are minor but others will require policy and or procedural changes. • Currently sifting what we identified as a change. • Not an impact to policies and procedures • Will impact UW policies and procedures

  4. OMB Uniform Guidance Update • Next Steps • Identify policy/procedure owners and work with them to draft changes. • Communicate changes to campus. • GIMs • Web pages

  5. Training Grants • Trainee Stipends • Trainees should only be paid under object codes • 01-5X series for Post-docs with Health insurance • 01-9X series for Pre-docs with health insurance • 08-02 trainee without health insurance • Trainee appointments • Be sure the appointment in the system agrees with the appointment in x-Train. • Time and money

  6. Be Prepared for the NIH Closeout Changes • Effective October 1, 2014, NIH is revising its closeout procedures. • The FINAL request for reimbursement must be made within 90 days of the project period end date. • What Can Your Department Do to Help Prevent Financial Losses? • Plan for closeout when a budget is established. • Be aware of your Final Action Date • Manage awards on a monthly basis to help identify potential challenges early!

  7. Be Prepared for the NIH Closeout Changes • Communicate with PI and subcontractors regularly. • Identify early when a no-cost extension will be needed to complete the work. • Including work being done by a sub-contractor. • Charges incurred prior to the budget end date MUST post to the budget within that 90 day window. .

  8. Know Your Sponsor Award Requirements! • Read your award documentation! • Read your Funding Action Notifications! • Manage budgets monthly. • Carry forward authority is not always automatic.

  9. GCA Web updates- Training Grant Information If you have Training Grants ending in June Now is the time to ensure your trainees have been paid correctly AND on the correct Object Codes. • Training Grant FAQs http://f2.washington.edu/fm/gca/node/848 • Term Notice & Statement of Appointment FAQs http://f2.washington.edu/fm/gca/faq?tid=&body=training+grant

  10. Join us for the Quarterly GCA Brown Bag on June 25th! Stay tuned for an MRAM announcement that will include topics and location. Questions or comments? Email gcahelp@uw.edu or contact us via GrantTracker

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