Border 2012 Goal 5 Emergency Preparedness and Response Border-Wide Workgroup

1. Border 2012 Goal 5Emergency Preparedness and Response Border-Wide Workgroup Seventh Meeting of the National Coordinators San Antonio, Texas Goal 5 May 10, 2011 Meeting

2. Border 2012 Goal 5Emergency Preparedness and ResponseCurrent Priorities & Initiatives • Agency Communication Protocols • U.S.-Mexico Bi-National Notification System • BREAK • Proposed Border-Wide Workgroup Charter and Work Plan • New Goal 5 Sub-Objectives: Enhance Joint Preparedness for Environmental Response • New Goal 4: Improving Chemical Safety—duplication of efforts? • Upcoming Border Events

3. Agency Communication Protocols • Best approaches to improve and exchange information on border initiatives and events, including: • Face to face meetings; • Regular conference calls; and • Specific activities not previously planned

4. COATEA / PROFEPA National Response Centre (NRC) Co - Chair USA (JRT) Co – Chairs PROFEPA-Protección Civil Méx (JRT) ISJRT U.S.- Mexico Bi-National Notification System Mexico U.S. CENACOM NATIONAL RESPONSE CENTER (NRC) @ Co - Chair USA (JRT) State Representa-tives USA Regional Offices USEPA COATEA / PROFEPA CENACOM Co – Chairs PROFEPA-Protección Civil Méx (JRT) Telephone Fax @ E-mail CENACOM: National Communications Center (Civil Protection SEGOB) COATEA: Center for Orientation and Attention to Emergencies (PROFEPA) ISJRT: Incident-Specific Joint Response Team JRT: Joint Response Team (Co-chairs Mexico – PROFEPA, Protección Civil, Co-chair U.S. – EPA)

5. Proposed Border-Wide Workgroup Charter and Work Plan • The purpose of the draft charter is to document and communicate Border-Wide Workgroup (BWWG) purpose and organization, including: • Workgroup Mission • Workgroup Goals and Objectives • Workgroup Membership and Attendance • Workgroup Member Roles and Responsibilities • Workgroup Meeting Schedule and Duration • The purpose of the Work Plan is to facilitate agreement on annual BWWG priorities and major events/tasks.

6. Proposed Border-Wide Workgroup CharterMission Statement • Goal 5 of the U.S.-Mexico Border Program calls for both countries to jointly strengthen emergency preparedness and response capabilities along the U.S.-Mexico border. The BWWG was created to enhance cross-border collaborations, increase emergency preparedness, and reduce risk related to chemical hazardous substances contingencies or emergencies in the border region. In addition, EPA, PROFEPA and Civil Protection agreed to jointly enhance border notification and agency communication protocols to expand the participation of all stakeholders in events proposed by the Border-wide workgroup.

7. Proposed Border-Wide Workgroup CharterMember Roles & Responsibilities • BWWG members serve as representatives of their agency or Region/program office. • BWWG members are responsible for communicating information regarding border events (e.g., meetings, trainings, exercises) to relevant state, local, and federal agencies in their countries. • Administrative support for BWWG meetings and regular conference calls will rotate among EPA, PROFEPA and Civil Protection. • The annual face-to-face meeting will alternate between Mexico and the U.S. • Representatives from the BWWG attend the annual Joint Response Team (JRT) meeting. • BWWG reports on workgroup initiatives, priorities, accomplishments, and progress at the annual National Coordinators Meeting (NCM).

8. Proposed Border-Wide Workgroup CharterSuggested Meeting Schedule • Conference Calls: • Purpose: Progress updates of ongoing assignments/tasks and specific issue discussions. • Duration: 60-90 minutes. • Schedule: Monthly at a date and time to be determined by the Workgroup during the previous month’s conference call. • Face-to-Face Meetings: • Purpose: Report-outs from Workgroup meetings and general sessions to build consensus and formally approve work products and recommendations for action. • Duration: One to two days. • Location: Meetings will be held in Mexico and the United States at locations proximate to the shared border. • Schedule: Face-to-face working meetings will be planned at least once a year.

9. New Goal 5 Sub-Objectives: Enhance Joint Preparedness for Environmental Response • Objective 1:On an annual basis, continue to test and update the emergency notification mechanism between Mexico and the United States. • Sub-objective 1a: Update as necessary, the 2008 Mexico-US Joint Contingency Plan

10. New Goal 5 Sub-Objectives: Enhance Joint Preparedness for Environmental Response • Objective 2: By 2016, have the US-Mexico JRT design a comprehensive strategy for the updating of eight sister city joint contingency plans to include preparedness and response activities associated the environmental impact of (all) hazardous incidents. • Sub-objective 2a: By 2020, 50% of sister city joint contingency plans will be supplemented with preparedness and prevention related efforts, such as certified training, risk analysis, and capacity building.

11. New Goal 5 Sub-Objectives: Enhance Joint Preparedness for Environmental Response • Objective 3: By 2016, the US-Mexico JRT strategy will make available technical outreach materials for distribution along the border. • Objective 4: By 2016, research existing agreements (including sister city plans) that allow transboundary movement of equipment and personnel for benchmarking purposes.

12. New Goal 4: Improving Chemical Safety • Does this new goal duplicate Goal 5? Presentation Title

13. Upcoming Border Events • August 17-18, 2011: U.S.-Mexico Knowledge Exchange on Incident Command System (ICS) and Exercise Design (San Diego, CA) • Lessons Learned from Past Incidents • ICS Overview • Introduction to Exercise Design • Facilitated Table Top Exercise Focusing on Unified Command and JCP Notification and Activation • Distribution of translated FEMA ICS-100 and ICS-200 Instructor Guides and Student Manuals

14. Upcoming Border Events (cont.) • June/July 2011: equipment transfer and hazmat training for Brownsville/Matamoros (EPA Region 6) • September 2011: Baja California Task Force San Diego/Tijuana exercise (EPA Region 9) • October 2011:  Arizona Sonora exercise (EPA Region 9) • September 20-22: El Paso, TX, Hazmat/CBRN/Oil Spill knowledge exchange and TTX; Tri-State EM Task Force

15. U.S.–Mexico Border 2012Emergency Preparedness and Response Program Contacts Procuraduría Federal de Protección al Ambiente (PROFEPA/SERMANAT): • Lic. Yanet Manzo, Co-presidente (ymanzo@profepa.gob.mx) • Ing. Enrique Ortiz, Director de Emergencias (eortiz@profepa.gob.mx) Secretaría de Gobernación, Coordinación General de Protección Civil (SEGOB): • Lic. Laura Gurza, Coordinadora General (lgurza@segob.gob.mx) • Lic. Ana Lucia Hill, Directora General (ahill@segob.gob.mx)

16. U.S.–Mexico Border 2012Emergency Preparedness and ResponseProgram Contacts EPA Headquarters (Washington, DC): • Dana Tulis, Co-Chair (Tulis.Dana@epa.gov) • Mark Mjoness (Mjoness.Mark@epa.gov) • Beatriz Oliveira (Oliveira.Beatriz@epa.gov) EPA Region 6: • Ragan Broyles (Broyles.Ragan@epa.gov) • Jim Staves (Staves.James@epa.gov) EPA Region 9: • Dan Meer (Meer.Daniel@epa.gov) • Kay Lawrence (Lawrence.Kathryn@epa.gov) • Lida Tan (Tan.Lida@epa.gov)