1 / 26

Proofreading Fundamentals

A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) For sale: An antique desk suitable for a man with thick legs and large drawers. (Rozakis, 122)

Download Presentation

Proofreading Fundamentals

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) • For sale: An antique desk suitable for a man with thick legs and large drawers. (Rozakis, 122) • For sale: Mixing bowl set designed to please a cook with a round bottom for efficient beating. (Rozakis, 122)

  2. Proofreading Fundamentals Instructor: Lisa Overedit@articulatewriting.comhttp://resources.articulatewriting.com

  3. Objectives • Proofreading or Editing? • What is Proofreading? • Why Proofread? • Proofreader’s Knowledge • Proofreading Techniques and Practice • Proofreading Online • Working with Copy Editors and Designers

  4. Proofreading or Editing? • Exercise: Place each task into one of two piles —“proofreading” or “editing”

  5. Proofreading or Editing? Editing • Ensures clarity • Ensures correct word choice • Improves phrasing • Improves organization • Suggests new approaches and ideas

  6. Proofreading or Editing? Proofreading • Corrects spelling • Corrects punctuation • Corrects grammar • Ensures correct and consistent style • Ensures correct and consistent format

  7. Proofreading or Editing? When do you edit? • Editing occurs before a document is set in type and formatted When do you proofread? • Proofreading occurs at two separate times • After a document is edited • Cold Proofing • After a document is laid out for printing • Proofing Against a Manuscript

  8. What is Proofreading? Proofreading involves careful reading to make sure writing is free from mechanical and grammatical errors.

  9. Why Proofread? Inaccuracies and inconsistencies • Weaken a writer’s authority • Distract and confuse readers • Reflect badly on the company or organization

  10. Proofreader's Knowledge • Proofreader's Marks • Common Usage and Spelling Errors • Grammar and Punctuation • Stylebook and Style Sheet • When to Stop, Look, and Look Again

  11. Proofreader's Knowledge • Proofreader's Marks • “Proofreader’s Marks” • Exercise: “Practice with Proofreader’s Marks” • Companion Web Site

  12. Proofreader's Knowledge • Common Usage and Spelling Errors • Commonly Misspelled Words (PDF) • Commonly Confused Words (PDF) • Homonyms, Homophones, and Homographs (PDF) • Common Mistakes (PDF) • Companion Web Site • Exercise: Common Usage and Spelling Errors • Write a sentence or short paragraph that contains one or more of the common usage and spelling errors. • Switch your paper with a classmate and correct that paper.

  13. Proofreader's Knowledge • Grammar and Punctuation • Rules for Writers 6th edition by Diana Hacker • Chicago Manual of Style 16th edition • Associated Press Stylebook • Homonyms, Homophones, and Homographs (PDF) • Grammar Book (PDF) • Oxford Online Dictionaries: Better Writing: Grammar • Companion Web Site

  14. Proofreader's Knowledge • Stylebook and Style Sheet • Chicago Manual of Style 16th edition • Associated Press Stylebook • Company or Project Style Sheet • Companion Web Site

  15. Proofreader's Knowledge • “When to Stop, Look, and Look Again” • Companion Web Site

  16. Proofreading Techniques and Practice • Read Slowly and Read Every Word • “Little Lily’s Goldfish”

  17. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • “Little Lily’s Goldfish” • “Conversation with a Police Officer”

  18. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • “Skydiver”

  19. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • “Skydiver” • “Plane Trip”

  20. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • Circle Every Punctuation Mark • “Thirsty Tourist”

  21. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • Circle Every Punctuation Mark • Have Another person Proof with You • “The Parking Ticket” • “Beware of Dog”

  22. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • Circle Every Punctuation Mark • Have Another person Proof with You • Put the Project Away for a Few Days • Use a Check Sheet and Work in Phases

  23. Proofreading Techniques and Practice • More Practice • “Expectant Fathers” • “Dead Dog” • “Washing the Dog” • “A Gift for the Teacher” • “The Imposter” • “Police Training” • “The Old Man and the Drummers”

  24. Proofreading Online • Letter • Letter for proof • Marked up copy • Resume • Resume for proof • Marked up copy

  25. Working with Copy Editors and Designers • Follow the project style requirements. • Proof according to your check sheet or assigned tasks. • If you find something wrong that is outside the scope of your job, query the editor or designer.

  26. Works Cited • Rozakis, Ph.D, Laurie E. The Complete Idiots Guide to Grammar and Style. Alpha Books, 1997. • Sullivan, K.D. & Eggleston, Merilee. The McGraw-Hill Desk Reference for Editors, Writers, and Proofreaders. McGraw Hill, 2006.

More Related