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PACERS Change Agent Meeting

PACERS Change Agent Meeting. June 26, 2013. Agenda. Welcome Project Update Modules Timeclock / Kiosk Location Update Employee Self Service Update Communications Update Questions. Project Update Alison Redmond. EasyPay Program Project Update Deliverable II: ePay Statement

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PACERS Change Agent Meeting

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  1. PACERS Change Agent Meeting June 26, 2013

  2. Agenda • Welcome • Project Update • Modules • Timeclock/ Kiosk Location Update • Employee Self Service Update • Communications Update • Questions PKING Consulting, Inc. | PACERS CM&T, LLC.

  3. Project UpdateAlison Redmond EasyPay Program Project Update Deliverable II: ePay Statement • ETS is testing in production • Access via new employee portal page • Have worked on finishing touches with input from HR, OPC, CFO • On schedule for August delivery PKING Consulting, Inc. | PACERS CM&T, LLC.

  4. Project UpdateAlison Redmond • Data Collection effort started on time - June 24 • Last day to complete is July 16 • Data Collection Tool Questions: Contact Hugo Carvajal @ (954) 357-5924 or email hcarvajal@broward.org • HR Pay Rule Questions: Contact Allen Wilson @ (954) 357-6090 or email awilson@broward.org PKING Consulting, Inc. | PACERS CM&T, LLC.

  5. Project UpdateAlison Redmond Data Collection Plans: • Data is imported into Cyborg by 7/17 • Reports will be run from Cyborg by 7/24 • Data to be validated by Supervisors • Corrections from Supervisors due back by 8/7 PKING Consulting, Inc. | PACERS CM&T, LLC.

  6. Project UpdateAlison Redmond • Project team creating test scripts for unit test, on schedule for mid-July • Testing begins – August 6 in GC 311 • Unit Test Complete October 15th • Integration testing (Cyborg and Midas) to start in August • Memo sent out this week to Directors identifying a group of payroll liaisons to be potential testers and trainers PKING Consulting, Inc. | PACERS CM&T, LLC.

  7. Project UpdateAlison Redmond • Operational Testing October 24 - December 6 • Online Tutorial Available Early January 2014 • Classroom Training Begins in January 2014 • Go Live Will Be in Early 2014 with 4 Phases • Will run parallel pay runs before Go Live to ensure payroll results PKING Consulting, Inc. | PACERS CM&T, LLC.

  8. Project UpdateAlison Redmond Smart Phone application planned for hourly employees working in remote locations with no access to a time clock or computer PKING Consulting, Inc. | PACERS CM&T, LLC.

  9. Modules Alison Redmond • Timekeeping module will automate the processing of Broward County’s timekeeping policies. • Activities module will automate the processing of time spent on certain activities. • Leave module will automate the processing of Broward County’s leave policies, including FMLA events. • Attendance module will automate the processing of Broward County’s employee attendance policies. • Device Manager module enables the flow of data between the time clock and the Timekeeping module. PKING Consulting, Inc. | PACERS CM&T, LLC.

  10. Timeclocks & KiosksAlison Redmond • 4500 Clock upgraded to In Touch Clock • Employee Clock-in using barcode on employee badge or 6-digit pin number plus Touch ID • Remote Access from ETS to time clock for support issues and users push a button to speak to help desk • County purchasing additional clocks to meet agency needs. Cost allocation to be determined. PKING Consulting, Inc. | PACERS CM&T, LLC.

  11. Employee Self Service Portal Catrina Stewart-Cosme / Carlos Alvarez Coming Soon! ACCESS All County Employees Will Have Access Anytime, Anywhere 24 / 7 - Work , Home PKING Consulting, Inc. | PACERS CM&T, LLC.

  12. Employee Self Service Portal Catrina Stewart-Cosme / Carlos Alvarez Password ResetDon’t wait, register now using Self Service Xpress ePay Statement – Coming Soon! • Replaces paper paystubs • View online… anytime, anywhere • Visit the easyPay website to view sample PKING Consulting, Inc. | PACERS CM&T, LLC.

  13. QuestionsAlison Redmond • Next Meeting– July 24, 2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

  14. PACERS PURSUIT PKING Consulting, Inc. | PACERS CM&T® Engagement Series

  15. Are you wearing your easyPay Button? A. No B. It’s here somewhere… C. Yes, I never leave home without it. Reset Questions

  16. Are you wearing your easyPay Button? A. No Incorrect B. It’s here somewhere… Incorrect C. Yes, I never leave home without it. Correct Reset Questions

  17. How many KPass courses have you taken? A. What’s KPass? B. LOL C. At least 3 Reset Questions

  18. How many KPass courses have you taken? A. What’s KPass? Incorrect B. LOL Incorrect C. At least 3 Correct Reset Questions

  19. For hourly employees, how is time worked recorded in easyPay? A. Paper Time Sheets B. Time Clock & Computer C. Smart Phone Reset Questions

  20. For hourly employees, how is time worked recorded in easyPay? A. Paper Time Sheets Incorrect B. Time Clock & Computer Correct C. Smart Phone Incorrect Reset Questions

  21. What if an hourly employee forgets to clock in or out? A. The supervisor will edit the time sheet. B. The shift is flagged in the Kronos schedule. C. The supervisor receives an email alert. D. All of the Above Reset Questions

  22. What if an hourly employee forgets to clock in or out? A. The supervisor will edit the time sheet. Incorrect B. The shift is flagged in the Kronos schedule. Incorrect C. The supervisor receives an email alert. Incorrect D. All of the Above Correct Reset Questions

  23. Where are the answers to these trivia questions? C. The KPass Online Tutorials D. The EasyPay Link In The BC-Net Reset Questions

  24. Where are the answers to these trivia questions? C. The KPass Online Tutorials Incorrect D. The EasyPay Link In The BC-Net Correct Reset Questions

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