STAAR EOC High School Campus Training December 2013 EOC Administrations

1. STAAR EOCHigh SchoolCampus TrainingDecember 2013 EOC Administrations

2. Please Note… • This training does NOT take the place of reading the appropriate manual.

3. Calendar of Events

4. December English I and II EOC Test Dates Note: English Reading and Writing must be administered according to the schedule below. • Monday, Dec. 2: English I Writing • Tuesday, Dec. 3: English I Reading • Wednesday, Dec. 4: English II Writing • Thursday, Dec. 5: English II Reading • Make-Ups are allowed for English I and II (Dec. 6)

5. December EOC Test Dates – Algebra I, Biology, and U.S. History • Algebra I, Biology, and U.S. History may be administered any time within the two-week window of December 2 – 12. It is a campus-based schedule. Make-ups are allowed for these tests, too. • STAAR L Schedule • Dec. ? – Algebra I (online) • Dec. ? – Biology (online) • Dec. ? – U.S. History (online) • Dec. ? – Make-ups (online)

6. December Timelines – After Testing • Dec. 16 – January 10, 2014: Results due (Online Preliminary Rosters – do not include English I or English II Writing and Reading results) • January 15, 2014: Paper Reports due, including English I and II Writing and Reading • January 22, 2014: Notify Parents and Students of results

7. Test Security

8. Test Security • All testing personnel must receive training before each testing cycle. • If you have not already done so earlier this year, you must sign a Test Administrator Oath for 2013. • No testing personnel may read or review test material content unless authorized to provide an oral administration or transcription. • No testing personnel may discuss, electronically capture, or duplicate test material. • No duplication of compositions or short-answer test responses is allowed. • No testing personnel may alter responses to an exam or advise a student to do so.

9. Test Security – Key Points • Test materials must be secured at all times in locked storage. • Scratch paper, graph paper, or reference materials on which students have written MUST be destroyed (shredded) after testing. • Do NOT leave any loose, used materials in test booklets. TAs must collect them from examinees and return them with test materials at check-in. • No individuals, other than students, may perform calculations, solve, or respond to test items during test administrations. • If you think circumstances require a test booklet to be examined for any reason, you MUST call your Campus Testing Coordinator(s) FIRST. Districts are always required to obtain permission from TEA BEFORE viewing test booklet contents.

10. Test Security continued • Student Cheating • Call your Campus Testing Coordinator(s) . • If student cheating is determined, the district must invalidate the test. • Seating Charts • Record START and STOP times for the testing session, lunch (if applicable), and any allowable breaks. • Record the names of all TAs and Monitors present in the testing session at any time during testing.

11. Key Policies

12. STAAR Time Limits • Time starts when test directions are completed • Four hours must be allowed for test sessions. • ALL responses must be filled in on the answer document by the end of the four-hour period. • Students who have not completed their tests within the allotted four hours must submit what they have completed.

13. STAAR Time Limits continued • Late testing is permitted as long as the student has not had any contact with students who have finished testing. • Consequences for allowing students to test beyond the four-hour limit: • The student’s test can NOT be scored • It is a Procedural Error, reported to TEA The only exception: Students who have extra time through their ARD, LPAC, or 504 Committee.

14. STAAR Time Limits continued • STOP the clock AND document on the seating chart: • Medical breaks required by a student • Emergencies which affect students’ ability to continue testing • Lunch • Traveling from one testing location to another • Restart the clock when (or if) testing resumes. • Do NOT stop the clock for: • Restroom breaks • Snack breaks • Stretch or mental breaks or sleeping • Materials collected during a break: When testing resumes, the TA must require students to confirm that the correct materials are returned to them.

15. Extra Time (Same Day) • Any student allowed Extra Time (same day) must be permitted to start testing at the beginning of the school day. • Students must not be provided more than seven hours for testing. Testing is done when the school day is over. • TAs MUST know which students receive extra time IF they are scattered throughout the testing room.

16. 4-Hours vs. Extra Time (Same Day) • Review your roster to ensure you know who is eligible for eXtraTime. Typical reasons: • Dyslexia • ELLs • Medically fragile • Students who receive medical breaks resume testing and receive back the time they missed (e.g. +10, 20, or 30 minutes) • Students eligible for XTare NOT required to use the entire day • Students may be consolidated to a room for their extra time • Other Possibilities: • Combine all students eligible for eXtra Time into testing groups of their own • Assign seating for students who are eligible for eXtra Time together (e.g. same row)

17. Extra Day Careful planning is required for students allowed extra testing days. It is reserved, in general, for the few students who are medically fragile. You will be informed well-ahead of time if you will be administering a test with an extra day accommodation. • 1-day tests: Extended to 2 full, consecutive school days (not to exceed 7 hours each day) • 2-day tests: Extended to 3 (not 4) full, consecutive school days (not to exceed 7 hours each day)

18. Dictionary Policies • Dictionaries and thesauruses must be available to all students taking English I and II exams (Reading and Writing). • For ELL students, many types of dictionaries are allowed for English I and II. Included are ESL, picture, monolingual, and electronic dictionaries. NOTE: Electronic dictionaries can NOT have internet capabilities. • Bilingual dictionaries are the only allowed dictionary for ELL students taking Algebra I, Biology, and U.S. History

19. Calculators for Algebra I and Biology • A graphing calculator must be provided to each student taking Algebra I • A calculator must be available for every five students taking Biology • It is preferable to use calculators the students use regularly in class • Calculator memory must be cleared between students and/or tests • Your Campus Testing Coordinator should have extra batteries available

20. Optional Test Administration Procedures and Materials • Reminder – the following items are NOT testing accommodations. NO documentation is recorded on the answer document. • Preferential Seating • Special lighting conditions • Signing or translating test administration DIRECTIONS only • Reading test out loud to self (may require an individual administration depending on room size) • Reading aloud or signing the writing prompt to any student who requests this assistance

21. Optional Test Administration Procedures and Materials continued • Scratch paper or another workspace • Minimizing distractions • Colored overlays • Magnifying devices • Blank place markers • Highlighters and colored pencils

22. Training and Proper Testing Procedures

23. Organizing Testing Groups • Students taking Algebra I, Biology, and U.S. History may be tested together IF it is an administration that will not confuse or disturb students by differences in directions, accommodations, or linguistic accommodations. (DCCM, p. S-23) • Students taking English Reading and Writing tests could be grouped together IF they do not receive optional test administration procedures or accommodations that may distract other students. • REMINDER: TAs providing an Oral Administration – you need a test booklet, too!

24. Test Administration Directions • List of Test Administration pages, p. 41 • Guide to the Test Administration Directions, pp. 43-46. Must be read by all TAs. • English I and II Writing, pp. 47-54 • English I and II Reading, pp. 55-61 • Algebra I, Biology, and U.S. History, pp. 83-91 • STAAR-L Algebra I, Biology, and U.S. History (available online only, no paper versions in December), pp. 111-119

25. Test Administration Directions continued This example is only applicable to Algebra I and Biology now. • Your CTC will more fully explain the two types of “Call-Out” boxes. They are: • Narrow call-out boxescontain procedural instructions, They do not have to be read aloud to students. These instructions may refer to individual courses, multiple courses, or program-wide information. • Wide call-out boxesin the test administration directions contain course- or program-specific instructions that should be read aloud to students, if applicable.

26. Checklist • Each test administrator will ensure the following: • Make certain: • Each student has the correct test and correct accommodations (if applicable) • TAs mustread aloud directions verbatim from the correct Test Administrator Manual • All examinees have been made aware that the use of Cell Phones and Internet are prohibited during testing • Anyinstructional materials that would assist students have been covered from view or removed • Seating is arranged appropriately • Start Time is recorded on Seating Chart

27. Test Administration Procedures - Active Monitoring Active monitoring means: TA is actively engaged in monitoring the test Is moving around the room, pausing in various places Confirming students have no unauthorized materials, including cell phones Making sure students are awake, alert, and steadily working Ensure the student has placed their responses on the answer document and if the student has not done so, the TA must say (as many times as necessary), “You have not recorded all of your responses on the answer document. Please do so now.” .

28. Ensure Proper Testing Procedures • As the Test Administrator, you are responsible to remove bulletin board postings and instructional displays that might aid students during testing • Be sure a “Testing – Do Not Disturb” sign is posted outside of your testing room/area. • TAs must complete seating charts for each test administrationfor each day of testing. This includes consolidation areas. • Seating Charts must contain: • Names of students testing and locations in the room • Names of all TAs/Monitors involved • Starting and stopping times for the test session, including lunch and allowable breaks

29. Ensure Proper Testing Procedures • If anyone involved in testing notices an “appearance of impropriety” or suspects that testing procedures or test security has been violated in ANY way, that individual must report it IMMEDIATELY to a Campus Testing Coordinator • TAs are not allowed to answer any question related to the content of the test itself. • Examinees may change testing rooms as long as test security is not breached. Students can NOT transport testing materials when changing testing locations.

30. Ensure Proper Testing Procedures continued • Only students are allowed to erase stray marks or darken answer-choices, and only during the scheduled test session. • Students must remain seated during testing. • Reinforcing, reviewing, checking for, and/or distributing testing strategies during an assessment is strictly prohibited. • Students should not be marking answers in the test booklet and then transferring them later to the answer document.

31. Ensure Proper Testing Procedures continued • Confirm that students are recording each composition on the correct lined page. • Alert students hourly (and more frequently towards the end of the testing session) of the time remaining in the test session. • TAs cannot leave the room unless a trained TA/Monitor is present. • Students must remain silent during the test administration, even if only one student is testing.

32. English I and II Writing and Reading • Students may use dictionaries on the entire test for both Writing and Reading • COMPOSITIONS on the Writing Test: One page – maximum of 26 lines for each composition; no “double-lining” allowed • SHORT ANSWER QUESTIONS on the Reading Test: Maximum of 10 lines to answer each short-answer question

33. Accommodations

34. Oral Administrations (OA) • TAs administering an OA will receive additional training. They must: • Be familiar with all content-specific terms and symbols contained in the test • Read Appendix B in the 2013 STAAR EOC Test Administrator Manual • Campus Testing Coordinator will tell each TA the level of support each student should receive, and IF the student can request a change in the level of support during testing.

35. Oral Administrations continued • TAs may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed (applies to English I and II Reading, Algebra I, Biology, and U.S. History test questions/answers). • TAs can NOT rephrase, clarify, or interpret any test content. • TAs must keep voice inflection neutral, although words that are boldfaced,italicized, or PRINTED IN CAPITAL LETTERS must be emphasized. • Remember – TAs also sign the final signature on their oath following completion of an Oral Administration or transcription

36. Oral Administrations continued • ReadingTest: At the end of the test and/or each reading passage, the TA may re-read questions/answer choices at the student’s request. READING PASSAGES ARE NEVER READ ALOUD, • Test items cannot be read aloud to students before they read the passage on their own. The TA cannot vary from the test administration directions. • Writing Test: Oral Administrations are NEVER allowed for any part of the revising and editing passages. The writing prompts may be read aloud at the request of the student. Prompts are to be read to each student individually, NOT to the entire group. • Algebra I, Biology, and U.S. History: For a complete oral administration, at the end of a test, the TA may reread questions/answer choices at the student’s request.

37. Basic Transcribing Allows the TA to transfer student responses onto an answer document when a student with a disability is unable to do so independently. • Student writes, circles, or points to responses for multiple-choice and/or griddable questions • Student dictates or signs responses for multiple-choice questions, griddable questions, and/or short-answer Reading questions. REMEMBER: Dictating or signing compositions is a complex transcription. • Student writes responses on scratch paper, another workspace, types responses on a word processor, or uses speech-to-text software to indicate responses for multiple-choice questions, griddable questions, short answer reading questions, and/or the writing prompts.

38. TAs must provide the “Transcribing Griddable Questions” Student Document to students who are eligible for basic transcriptions and, therefore, do NOT use an answer document themselves. • Allows the student to know the maximum number of spaces available for an answer to a griddable question. • This also applies to Large Print tests.

39. Complex Transcribing • This accommodation allows the TA to record onto an answer document a student’s dictated or signed responses to the writing prompts. • Note: Complex Transcribing also applies to any pre-writing or drafts that aTA transcribes for the student prior to recording the final version onto the answer document. • Does not apply to the multiple choice revising and editing section. • Your CTCs will provide extra training if you are assigned to do a Basic or Complex Transcription.

40. Linguistic Accommodations for ELLs

41. Helping ELLs • For all tests, ELLs may be helped to understand the “SAY” directions that introduce test sections or item formats. The TA is allowed to: • Paraphrase, translate, repeat, read directionsaloud • The “SAY” directions assume students have been told in advance 1) that they can receive this help, and 2) what linguistic accommodations they canreceive • The TA is not allowed to point, gesture, add directions that are different from those in the manual, or provide test strategies

42. Linguistic Accommodations for English I and II • Dictionaries of various types - dictionaries must be provided to all students taking the English I and II EOCbut additional types: ESL (simplified English), picture, and bilingual can be provided to ELL students • Extra time (same day) • Clarification in English as to the meaning of: • words in writing prompts, and • words in short-answer reading questions NOTE: A TA can use a dictionary to assist them with this accommodation.

43. Linguistic Accommodation Summary - EOC *STAAR-L is only available ONLINE in December, no paper versions.

44. Online STAAR-L Testing and Tutorials TAs must receive additional training if they will administer this test version for Algebra I, Biology, and/or U.S. History

45. After Testing

46. December Answer Documents • NOTE: There is no difference between answer documents used for first-time testers and students who are re-taking tests. • If required for the TA to, MARK the “Test Date” field on all subject area tests when each student turns in his/her materials. • Only students who are ABSENT on scheduled test days are allowed to have make-ups.

47. Please STOPLOCK& CALL your Campus Testing Coordinator if you have a question! THANK YOU!