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Directions For VA Privacy, Hippa and Security Training for Students

Directions For VA Privacy, Hippa and Security Training for Students. Point of Contact: Julie Payte Nursing Instructor/Clinical Scholar Coordinator 970-242-0731 x2653 julie.payte@va.gov. Training Requirements .

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Directions For VA Privacy, Hippa and Security Training for Students

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  1. Directions For VA Privacy, Hippa and Security Training for Students Point of Contact: Julie Payte Nursing Instructor/Clinical Scholar Coordinator 970-242-0731 x2653 julie.payte@va.gov

  2. Training Requirements • All students receiving Protected Health Information (PHI) (aka all clinical students) must complete “VHA Mandatory Training for Trainees” available in the VA’s Talent Management System training (TMS): • As a requirement for in-processing/access to the VA for clinical site attendance • Annually if returning to VA for clinical experiences • Students will need to login to the VA’s education management system (TMS) prior to each clinical rotation to ensure compliance with annual review requirements • Students who do not maintain compliance with education requirements for Trainees cannot attend clinical/receive access to student rotations at the VA. For Questions: Contact Julie Payte

  3. Use the following Power Point to guide you through the VA TMS online training system

  4. Directions for mandatory Security and Privacy Competency Modules • Access both mandatory modules from this website: • Go to https://www.tms.va.gov and click on the “Create New User” link on the TMS to gain access.

  5. Create New TMS User

  6. Select Health Professionals Trainee…This is for all Clinical VA Students.

  7. Fill In Account Info Online.

  8. Continue to Complete Online Data for User Account… Email Address will become your User ID

  9. Enter the following for My Job Information

  10. Successful Enrollment

  11. TMS Home Page Use to Check Computer System Requirements Start Course

  12. Wait For Course To Load If the course does not come up…check your pop up blocker and allow pop ups. If that doesn’t work, ensure you are using a supported browser by “checking your system” on the TMS home page.

  13. The course consists of the following modules Complete all Mandatory Trainings

  14. In Module 4, Acknowledge & Agree to Rules of Behavior before moving on

  15. Print and Bring Certificates listed below to In-processing Appointment or if Returning to the VA to the education department prior to Rotation • VHA Mandatory Training for Trainees

  16. Reaccess Training After Registered • If you have issues that lead you away from the website during training or if you are completing annual training you can sign back in through the initial link: • https://www.tms.va.gov Sign in Here Use Email address and password created

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