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Training for Examinations Officers

Get clarification on administrative procedures, good practice advice, and guidance for managing exams. Network and raise concerns with WJEC staff.

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Training for Examinations Officers

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  1. Training for Examinations OfficersNovember 2011

  2. Today’s objectives To provide you with: • Clarification on a range of administrative procedures • Good practice advice & guidance • Chance to meet WJEC staff & raise any issues of concern • Contact information to enable you to network • Confidence to manage exams in your centre

  3. Programme Summary(Morning Session) • Welcome & Introduction • Entries & Related Issues Coffee • Conduct of Exams & Access Arrangements (“ICE & “RAG”) • Coursework Administration Lunch

  4. Programme Summary(Afternoon Session) • Irregularities • Online Special Consideration Coffee • Results • A2C/WJEC Websites/Plenary Session 3.30 – Summary & Close

  5. Entries & Related Issues New GCSEs: terminal/re-sit rules GCSE Science: new entry & coding structure Late Entries ULNs

  6. New GCSEs The new unitised GCSEs have regulations relating to: • Terminal assessments • Re-sitting • Certification *Unit Directory*

  7. Terminal Assessment Rule • At least 40% of the assessment must be taken in the examination series in which the qualification is certificated • Any assessment unit can contribute towards the 40% • The final qualification grade will include the results from the units that are used to meet the terminal requirement • Unit results that satisfy the terminal requirement will be used towards the final qualification grade even if there is a better score for an earlier attempt at one or more of the units

  8. Re-sit rules: before certification • Candidates may re-sit each unit once before certification • A tiered unit or tiered option may only be re-sat once, even if the re-sit is at a different tier • The better result counts towards the final qualification grade, unless the unit forms part of the terminal requirement - in which case this result must be used

  9. Re-sit rules: before certification A qualification may be taken more than once • either by re-sitting all the units or • by re-sitting at least 40% of units and reusing previous results for others The terminal requirement must be satisfied again

  10. Re-sit rules: before certification At least two units are required in the June 2012 series to meet the 40% terminal requirement. Although the June 2012 unit 2 result is less than that achieved in June 2011, it must be used to fulfil this requirement

  11. Re-sit rules: after certification • After certification, a candidate may have two further attempts at each unit • Only the better of the last two results will count towards the final qualification grade (unless it forms part of the terminal requirement)

  12. Re-sit rules: after certification Only the better of the last two results can be considered towards the second certification This unit result can be reused towards the second certification First certification Second certification

  13. Future GCSE Developments • The regulator in England (Ofqual) has recently consulted on a move to linear exams only from summer 2014. 2. The regulator in Wales (DfES) has confirmed that there is no policy change in Wales 3. Further details are expected from the regulators

  14. Essential codesGCSE Science (Legacy) Codes

  15. GCSE Science A(New) Codes

  16. ENTRIES • UPDATE ON LATE ENTRY TREND • “PROBLEM” SUBJECTS • ENTRY LEVEL • KEY SKILLS • ACTIVITY 2

  17. LATE ENTRIES IN WALES

  18. PROBLEM SUBJECTS 2011 • ENGLISH LANGUAGE AND/OR ENGLISH LITERATURE (NEW SPEC) – CANDIDATES EITHER NOT ENTERED OR ENTERED FOR WRONG TIER • RELIGIOUS STUDIES SHORT COURSE - THE CASH-IN CODE WAS OMMITTED. PLEASE REMEMBER IF CANDIDATES ARE SITTING A UNIT AND EXPECTING A SHORT COURSE RESULT, THE CASH-IN CODE WILL ALSO NEED TO BE ENTERED • CASH-IN’S IN GENERAL – PLEASE CHECK WITH DEPARTMENTS IF THESE ARE REQUIRED • ENTRIES FOR CONTROLLED ASSESSMENT/INTERNAL ASSESSMENT – NOT ENTERED • WELSH SHORT COURSE (NEW SPEC) – CONFUSION OVER APPLIED

  19. ENTRY LEVEL - LAST OPPORTUNITY 2012 THE FOLLOWING SUBJECTS WILL BE OFFERED FOR THE LAST TIME IN SPRING 2012 – • Childcare • Food Studies • Land Studies • Motor Vehicle Studies • Design & Technology • Graphical and Material Studies • ICT

  20. ENTRY LEVEL EXTENSION TO 2013 Following subjects to be offered:

  21. KEY SKILLS THE FOLLOWING KEY SKILLS ARE NO LONGER AVAILABLE FROM NOVEMBER 2011: COMMUNICATION – SUBJECT CODE 0902 CYFATHREBU – SUBJECT CODE W912 APP. OF NUMBER – SUBJECT CODE 0/W922 ICT – SUBJECT CODE 0/W932 IT IS ALSO NO LONGER POSSIBLE TO CLAIM FULL PROXIES FOR AON AND ICT

  22. EDI FILE LAYOUT A168999403C10SSIMS 67612 A368999403C10212CF11 8XB A5C689995255Baker:Stephen J M020694689990065255AP681203799019 A5C689996048Bartnik:Macin M111093689990066048DU681404205047 071201 070002 A5C689996154McCann:Bradley M101094689990066154VA681205700106 A5C689996289Griffiths:Ashley C G M180695689990096289FZ681217400027 A5C689996329Mohamed:Karim E A M310895689990096329MN681201500053 070002 A7687220000007110310 A96872200000090000001

  23. Entries • ULN(Unique learner number)

  24. DfES Wales Centre Supportsupporting the EO • JCQ documentation • Changes for 2011 – 2012 • RAG MAG • ICE

  25. DfES Wales Centre Supportsupporting the EO • RAG MAG – • ACCESS ARRANGEMENTS ONLINE • and • MODIFIED PAPERS • (AAO/MP)

  26. DfES Wales Centre Supportsupporting the EO ACCESS ARRANGEMENTS ONLINE (AAO)

  27. DfES Wales Centre Supportsupporting the EO Access arrangements Access arrangements should be made at the start of the course so that candidates know what is available and have the access arrangement(s) in place for examinations and controlled assessment/coursework.

  28. DfES Wales Centre Supportsupporting the EO Access arrangements – Normal way of working Access arrangement(s) should reflect what support is usually given to the candidate in the classroom and/or in internal school tests and mock examinations. This is commonly referred to as ‘normal way of working’. The candidate must have had appropriate opportunities to practice using the access arrangement(s) before his/her first examination, e.g. a computer reader or a scribe.

  29. DfES Wales Centre Supportsupporting the EO Access arrangements – JCQ Inspections Any appropriate evidence and confirmation of the approval for the access arrangement(s) must be available for inspection at the venue/centre where the candidate is taking the examination(s). This must also include the new signed Data Protection Notice.

  30. DfES Wales Centre Supportsupporting the EO Access arrangements – facilitator training Where a person is appointed to facilitate an access arrangement, i.e. The head of centre must ensure that the person appointed is appropriately trained and understands the rules of the particular access arrangement, as detailed in the RAG MAG

  31. 2009–2010 29 AA

  32. 2010 – 2011 18 AA

  33. DfES Wales Centre Supportsupporting the EO GCSE and GCE qualifications Access arrangements that must be applied for on-line include: • Alternative accommodation (away from centre) • Bilingual dictionary with extra time of up to 25% (for the use of the dictionary) • Computer reader • Examination on coloured/enlarged paper • Extra time of up to 25% • Extra time over 25% • Modified papers • Oral Language Modifier • Practical Assistant for practical assessments • Practical Assistant for written papers • Reader • Scribe/voice activated computer system/voice input system • Sign Language Interpreter  2011-2012 13 AA

  34. DfES Wales Centre Supportsupporting the EO Changes to AAO for 2011/12 The following arrangements do not need to be processed using AAO where the arrangement reflects the candidate’s normal way of working within the centre. They may be granted by the centre at the time of the exam/assessment. No evidence is needed to substantiate the use of the arrangement.

  35. DfES Wales Centre Supportsupporting the EO Changes to AAO for 2011/12 • Amplification equipment • Bilingual dictionary • Braillers • Closed Circuit Television (CCTV) • Colour naming by the invigilator for candidates who are • colour blind • Coloured overlays • Live speaker for pre-recorded examination components • Low vision aid/magnifier • Optical Character Reader (OCR) scanners • Prompter • Read Aloud • Separate invigilation (within the centre) • Supervised rest breaks • Transcript • Word Processor 2011-2012

  36. DfES Wales Centre Supportsupporting the EO Changes to specific AA for 2011/12 which require approval on AAO

  37. DfES Wales Centre Supportsupporting the EO Alternative accommodation/venue away from the centre • Now includes for: • Behavioural, emotional and social needs

  38. DfES Wales Centre Supportsupporting the EO Practical assistant (for written papers only) • Now also includes for: • temporary injury affecting vision Practical assistant (for practical assessments) • Also now includes for: • temporary injury affecting vision

  39. DfES Wales Centre Supportsupporting the EO Scribe/Voice input systems • Candidate cannot use a word processor with the spell check/predictive text disabled and either spelling in the below average range – standardised score of less than 85 and/or illegible writing and/or incomprehensible and/or below average handwriting speed • Normal way of working • Temporary condition/injury affecting writing

  40. DfES Wales Centre Supportsupporting the EO Supervised rest breaks* • Now also includes: • Behavioural, emotional and social needs • Normal way of working (the centre must be • satisfied of a genuine need)

  41. DfES Wales Centre Supportsupporting the EO Word processor* • Now also includes: • Temporary injury affecting writing In all cases a word processor cover sheet (Form 4) must be completed and attached to the completed script.

  42. DfES Wales Centre Supportsupporting the EO Extra time up to 25%

  43. DfES Wales Centre Supportsupporting the EO Bilingual translation dictionaries and up to a maximum of 25% extra time Candidates who are permitted to use bilingual translation dictionaries may also be allowed up to a maximum of 25% extra time, depending on need, if they have been resident in the UK for less than two years at the time of the examination. Holiday periods are included in the two year rule. Centres are reminded that applications processed online will automatically give an ‘application approved expiry date’ 26 months from the date of the application and not the date of entry to the United Kingdom. It is the date of entry into the United Kingdom which must be adhered to.

  44. DfES Wales Centre Supportsupporting the EO Exemptions AAO does not include exemptions. However AAO enables centres to refer individual applications to awarding bodies. Centres in the first instance should select ‘Other’. This will result in an automatic rejection, which will then enable the centre to make a referral to the awarding body. The JCQ form Application for an Exemption must also be completed and submitted to the awarding body concerned, along with any other paperwork requested by the awarding body.

  45. DfES Wales Centre Supportsupporting the EO

  46. DfES Wales Centre Supportsupporting the EO MODIFIED PAPERS (AAO/MP)

  47. DfES Wales Centre Supportsupporting the EO Applications for modified papers Requests must be made online for GCSE and GCE qualifications using the Access Arrangements Online/ Modified Papers (AAO/MP) online tool Appropriate links: www.aqa.org.ukwww.ccea.org.ukwww.edexcel.com www.ocr.org.ukwww.wjec.co.uk For all other qualifications requests must be made using Form 7.

  48. DfES Wales Centre Supportsupporting the EO Applications for modified papers •  Formats available are: •  Coloured/enlarged paper • A4 modified 18 point bold • A3 modified 24 point bold • Braille papers and tactile diagrams with Braille labels • Modified language • Tactile diagrams with print labels • Transcript of listening test/video

  49. DfES Wales Centre Supportsupporting the EO Applications for modified papers – deadlines An awarding body may apply a financial penalty for any late applications

  50. DfES Wales Centre Supportsupporting the EO 2. INSTRUCTIONS FOR CONDUCTING EXAMINATIONS (ICE)

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