Cooperation Communication Strategy Overview

1. Cooperation & Communication  Strategy Overview

2. Communication & Cooperation Strategy - Overview Ensure that harmonized standards are unimpeded in their adoption in each participating country, the initiation and scope of each project has core support from industry, SDOs, and other relevant national entities, CANENA�s role is complementary, periodically assessed, and clearly communicated. In March, 2004, the CANENA Council authorized formation of a Task Force on Regional Cooperation (TFRC). The Task Force was asked to formulate a guiding strategy containing both short- and long-term objectives for achieving and maintaining effective and complementary relationships between the Council and identified entities participating in electrotechnical standardization in the region of the Americas. � During the March 2005 Council meeting, I asked the attending Council members for their opinions of the status of CANENA�s effectiveness in the areas of the following three primary Directives: 1.������ Ensure that harmonized standards developed within CANENA are unimpeded in their adoption in each participating country. 2.������ Ensure that the initiation and scope of a CANENA harmonization project has core support from industry, the relevant standards developers and other relevant entities in each participating country. 3.������ Ensure that CANENA�s role in national, regional and international standardization is complementary, periodically assessed and clearly communicated through all channels. � The input you provided was considered in the drafting of this strategy. In March, 2004, the CANENA Council authorized formation of a Task Force on Regional Cooperation (TFRC). The Task Force was asked to formulate a guiding strategy containing both short- and long-term objectives for achieving and maintaining effective and complementary relationships between the Council and identified entities participating in electrotechnical standardization in the region of the Americas. � During the March 2005 Council meeting, I asked the attending Council members for their opinions of the status of CANENA�s effectiveness in the areas of the following three primary Directives: 1.������ Ensure that harmonized standards developed within CANENA are unimpeded in their adoption in each participating country. 2.������ Ensure that the initiation and scope of a CANENA harmonization project has core support from industry, the relevant standards developers and other relevant entities in each participating country. 3.������ Ensure that CANENA�s role in national, regional and international standardization is complementary, periodically assessed and clearly communicated through all channels. � The input you provided was considered in the drafting of this strategy.

3. Communication & Cooperation Strategy - Overview Who ? What ? How ? The content of this CANENA Cooperation & Communication Strategy attempts to document: WHO are the electrotechnical standardization entities in each country participating in CANENA activities and throughout the region of the Americas; WHAT needs to be communicated to each entity to ensure our complementary relationship; and HOW do we maintain effective communication between CANENA and its members, and each of these identified entities. � It is to be understood that the types of relationships (e.g. direct, indirect, formal, informal, liaison, etc.) CANENA establishes and maintains may differ. It is the objective of this strategy to ensure that CANENA seeks the appropriate relationships and establishes the optimum channels of communication to ensure accomplishment of the three aforementioned primary Directives. The content of this CANENA Cooperation & Communication Strategy attempts to document: WHO are the electrotechnical standardization entities in each country participating in CANENA activities and throughout the region of the Americas; WHAT needs to be communicated to each entity to ensure our complementary relationship; and HOW do we maintain effective communication between CANENA and its members, and each of these identified entities. � It is to be understood that the types of relationships (e.g. direct, indirect, formal, informal, liaison, etc.) CANENA establishes and maintains may differ. It is the objective of this strategy to ensure that CANENA seeks the appropriate relationships and establishes the optimum channels of communication to ensure accomplishment of the three aforementioned primary Directives.

4. Communication & Cooperation Strategy - Overview Who? National Standardization Bodies National Committees to IEC Nationally Recognized SDOs Nationally Recognized COs Electro-industry Trade Associations Regional & International Standardization Bodies CANENA Members It should come as no surprise to those of us who have been actively involved in the Council, that these are the entities with whom CANENA needs to develop and maintain relationships. (Read slide). The strategy document identifies the specific entities in each of these categories. It should come as no surprise to those of us who have been actively involved in the Council, that these are the entities with whom CANENA needs to develop and maintain relationships. (Read slide). The strategy document identifies the specific entities in each of these categories.

5. Communication & Cooperation Strategy - Overview National Standardization Bodies CANENA must establish and maintain a complementary relationship with those official entities that determine national standards policies and that provide national representation in regional and international standards forums in countries with CANENA activities. CANENA must establish and maintain a complementary relationship with those official National Standardization Bodies that determine national standards policies and that provide national representation in regional and international standards forums in countries with CANENA activities. CANENA has to be understood by each of these entities and be considered complementary to their strategies, policies and practices to the extent possible. CANENA must establish and maintain a complementary relationship with those official National Standardization Bodies that determine national standards policies and that provide national representation in regional and international standards forums in countries with CANENA activities. CANENA has to be understood by each of these entities and be considered complementary to their strategies, policies and practices to the extent possible.

6. Communication & Cooperation Strategy - Overview National Committees to IEC Where appropriate, CANENA must establish and maintain a complementary relationship with each IEC National Committee in countries with CANENA activities. Where appropriate, CANENA must establish and maintain a complementary relationship with each IEC National Committee in countries with CANENA activities. The extent of that relationship may vary from country-to-country and may include direct liaison at the management levels and communication interfaces between sector �mirror committees� at the technical levels. CANENA has to be understood by each and be considered complementary to strategies, policies and practices and be committed to work through the national committee structure in any technical proposals or comments intended to influence an IEC standard, procedure or policy. Where appropriate, CANENA must establish and maintain a complementary relationship with each IEC National Committee in countries with CANENA activities. The extent of that relationship may vary from country-to-country and may include direct liaison at the management levels and communication interfaces between sector �mirror committees� at the technical levels. CANENA has to be understood by each and be considered complementary to strategies, policies and practices and be committed to work through the national committee structure in any technical proposals or comments intended to influence an IEC standard, procedure or policy.

7. Communication & Cooperation Strategy - Overview Nationally Recognized SDOs CANENA�s international identity depends on ongoing recognition, coordinated procedures, and technical involvement from nationally recognized Standards Development Organizations (SDO) in countries with CANENA activities. CANENA�s international identity depends on ongoing recognition, coordinated procedures, and technical involvement from nationally recognized Standards Development Organizations (SDO) in countries with CANENA activities. CANENA must foster and maintain these relationships and ensure they remain mutually beneficial. CANENA�s international identity depends on ongoing recognition, coordinated procedures, and technical involvement from nationally recognized Standards Development Organizations (SDO) in countries with CANENA activities. CANENA must foster and maintain these relationships and ensure they remain mutually beneficial.

8. Communication & Cooperation Strategy - Overview Nationally Recognized COs CANENA must more fully define its role in conformity assessment and foster close association between nationally recognized conformity assessment laboratories in countries with CANENA activities as a means of realizing benefits from harmonized standards. CANENA must more fully define its role in conformity assessment and foster close association between nationally recognized conformity assessment laboratories in countries with CANENA activities as a means of realizing benefits from harmonized standards. CANENA must more fully define its role in conformity assessment and foster close association between nationally recognized conformity assessment laboratories in countries with CANENA activities as a means of realizing benefits from harmonized standards.

9. Communication & Cooperation Strategy - Overview Electro-industry Trade Associations CANENA must maintain a complementary relationship with prominent electro-industry trade associations in countries with CANENA activities, realizing these are the principal source of Council membership and it is their standardization priorities that are facilitated in CANENA. CANENA must maintain a complementary relationship with prominent electro-industry trade associations in countries with CANENA activities, realizing these are the principal source of Council membership and it is their collective standardization priorities that are facilitated in CANENA. CANENA must maintain a complementary relationship with prominent electro-industry trade associations in countries with CANENA activities, realizing these are the principal source of Council membership and it is their collective standardization priorities that are facilitated in CANENA.

10. Communication & Cooperation Strategy - Overview Regional & International Standardization Bodies CANENA shall honor its commitments to IEC and CENELEC as expressed in the formal cooperation agreements. CANENA will seek an agreement with COPANT and a cooperative relationship with AMN and Mercosur countries in order to ensure a complementary role in electrotechnical standardization within the region. Respectful of the primary role of National Committees to IEC, CANENA shall honor its commitments to IEC and CENELEC as expressed in the formal cooperation agreements between the parties. Respectful of the primary role of the official national representation to COPANT, CANENA will seek a cooperation agreement with COPANT in order to ensure a complementary relationship in electrotechnical standardization within the region. CANENA will also continue to explore a cooperative relationship with AMN and Mercosur countries. Respectful of the primary role of National Committees to IEC, CANENA shall honor its commitments to IEC and CENELEC as expressed in the formal cooperation agreements between the parties. Respectful of the primary role of the official national representation to COPANT, CANENA will seek a cooperation agreement with COPANT in order to ensure a complementary relationship in electrotechnical standardization within the region. CANENA will also continue to explore a cooperative relationship with AMN and Mercosur countries.

11. Communication & Cooperation Strategy - Overview CANENA Members Members shall be provided with timely and accessible communications. It cannot go without saying that CANENA members share in the responsibility for representing the Council in a positive way. In order to do so, members must be informed and up-to-date on Council activities, policies and procedures. The strategy addresses the means to ensure our members are provided with timely and accessible communications. It cannot go without saying that CANENA members share in the responsibility for representing the Council in a positive way. In order to do so, members must be informed and up-to-date on Council activities, policies and procedures. The strategy addresses the means to ensure our members are provided with timely and accessible communications.

12. Communication & Cooperation Strategy - Overview What? CANENA official communications shall be purposeful, timely and authorized by the CANENA Executive Committee. Unless specifically authorized, neither CANENA nor its members shall claim to represent another standardization entity or its positions through official CANENA communications or forums. Having identified to whom CANENA must communicate, then What do we need to say? Well sometimes good communications depends not only on what you say, but how you say it. (Read slide). This guiding principle for CANENA official communications is intended to head off misunderstandings. Since CANENA members are often also prominent members of other standardization entities in their home country, sometimes their verbal or written communications can be misconstrued or misunderstood. Having identified to whom CANENA must communicate, then What do we need to say? Well sometimes good communications depends not only on what you say, but how you say it. (Read slide). This guiding principle for CANENA official communications is intended to head off misunderstandings. Since CANENA members are often also prominent members of other standardization entities in their home country, sometimes their verbal or written communications can be misconstrued or misunderstood.

13. Communication & Cooperation Strategy - Overview What? The criteria for Council recognition of General Members and any other class of CANENA membership, and the particular nature of each according to CANENA bylaws shall be clearly and publicly communicated. The next communication principle we have adopted is (Read slide). The nature of CANENA�s voluntary membership is somewhat unique. Misperceptions of official links to countries and national standardization entities has been identified as an impediment to some important cooperation CANENA wants to develop. The next communication principle we have adopted is (Read slide). The nature of CANENA�s voluntary membership is somewhat unique. Misperceptions of official links to countries and national standardization entities has been identified as an impediment to some important cooperation CANENA wants to develop.

14. Communication & Cooperation Strategy - Overview What? CANENA shall continually assess and clearly communicate to its members and the standardization community, its place (role) in national, regional and international standardization activities. (Read slide). CANENA�s role in national, regional and international standardization continues to evolve. Our new strategy recognizes that we must continually assess that role. (Read slide). CANENA�s role in national, regional and international standardization continues to evolve. Our new strategy recognizes that we must continually assess that role.

15. Communication & Cooperation Strategy - Overview What? CANENA members in good standing shall be informed on the administrative matters of the Council and the Executive Committee and conduct of technical harmonization work programs in accordance with published CANENA Bylaws and harmonization procedures. The strategy goes on to document the fundamental communications that will be provided to CANENA members in good standing. (Pause) The strategy goes on to document the fundamental communications that will be provided to CANENA members in good standing. (Pause)

16. Communication & Cooperation Strategy - Overview The following official communications shall be publicly accessible: -Committee Directory -CANENA Bylaws and Procedures -CANENA Members in Good Standing -Council Meeting Notices and Agendas -Summary Council and ExCo Meeting Minutes -CANENA Annual Report -Official Agreements Transparency is a cornerstone of CANENA communication.The strategy also indicates what CANENA communications will be made publicly accessible. Committee Directory: All Technical Harmonization Committees and Technical Harmonization Subcommittees, their scopes, active work programs and summary status of work programs and contact information for Chairs and Secretaries. CANENA By Laws and CANENA Standardization Procedures and other relevant procedures. Current list of CANENA Members in Good Standing Notices and Summary Agendas of CANENA Council Meetings �Summary Minutes and Meeting Reports of the CANENA Council and Executive Committee CANENA Annual Report Official Agreements between CANENA and other Standardization Entities Transparency is a cornerstone of CANENA communication.The strategy also indicates what CANENA communications will be made publicly accessible. Committee Directory: All Technical Harmonization Committees and Technical Harmonization Subcommittees, their scopes, active work programs and summary status of work programs and contact information for Chairs and Secretaries. CANENA By Laws and CANENA Standardization Procedures and other relevant procedures. Current list of CANENA Members in Good Standing Notices and Summary Agendas of CANENA Council Meetings �Summary Minutes and Meeting Reports of the CANENA Council and Executive Committee CANENA Annual Report Official Agreements between CANENA and other Standardization Entities

17. Communication & Cooperation Strategy - Overview How? CANENA shall initiate and ensure open channels of communication with each of the identified standardization entities. Having now identified with Whom we need to cooperate and communicate, and what we need to communicate, the strategy goes on to summarize HOW CANENA intends to carry out this strategy. The strategy contains this basic principle. CANENA shall initiate and ensure open channels of communication with each of the identified standardization entities. The primary responsibility for communications with identified entities in a country with CANENA activities is assigned to the CANENA Vice President who is elected to represent the CANENA General Members in that country. These individuals are most often prominent and active members of their national standardization systems, will provide the desired channels of communication that will ensure the best possible cooperation. The Vice Presidents agree that this activity can be carried out during their normal course of business activity without a significant burden. At this time, I want to invite each of our CANENA Vice Presidents to outline for you their plans for implementing this strategy in their home country. The Council and the Executive Committee is compelled to act on the advice of the respective CANENA Vice President, or other member, to authorize or establish the necessary means for a cooperative and complementary relationship with each identified standardization entity. Having now identified with Whom we need to cooperate and communicate, and what we need to communicate, the strategy goes on to summarize HOW CANENA intends to carry out this strategy. The strategy contains this basic principle. CANENA shall initiate and ensure open channels of communication with each of the identified standardization entities. The primary responsibility for communications with identified entities in a country with CANENA activities is assigned to the CANENA Vice President who is elected to represent the CANENA General Members in that country. These individuals are most often prominent and active members of their national standardization systems, will provide the desired channels of communication that will ensure the best possible cooperation. The Vice Presidents agree that this activity can be carried out during their normal course of business activity without a significant burden. At this time, I want to invite each of our CANENA Vice Presidents to outline for you their plans for implementing this strategy in their home country. The Council and the Executive Committee is compelled to act on the advice of the respective CANENA Vice President, or other member, to authorize or establish the necessary means for a cooperative and complementary relationship with each identified standardization entity.